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How to Start an Online Learning Program Data Management & Record Keeping

How to Start an Online Learning Program Data Management & Record Keeping. Alison Slack Coordinator Ontario eLearning Consortium. Ontario. 415,598 square miles (Colorado x 4) 2,104,102 students 72 District School Boards 31 English Public 29 English Catholic 4 French Public

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How to Start an Online Learning Program Data Management & Record Keeping

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  1. How to Start an Online Learning ProgramData Management& Record Keeping Alison Slack Coordinator Ontario eLearning Consortium

  2. Ontario • 415,598 square miles (Colorado x 4) • 2,104,102 students • 72 District School Boards • 31 English Public • 29 English Catholic • 4 French Public • 8 French Catholic

  3. Ontario Ministry of Education • eLearning Ontario • LMS • Courses • Seat Reservation System • Policy • Duties of Stakeholders • Uses of LMS • District eLearning Contact (DeLC) • Regional eLearning Contact (ReLC) • Fee • No Virtual Schools

  4. Ontario eLearning Consortium • 17 school boards both public and Catholic • Board of Directors • Superintendent • DeLC • Elearning Principal • Advocacy and marketing • Administrative and technical support • Best practice research and development • Access to innovative technologies • Emerging issues • Sharing students – no charge • Online registration website

  5. Proactive or Reactive?

  6. Registration • Who registers a student? • Current process in day school? • Who are the stakeholders? • Student • Parent • Principal • Home School • Delivering School • Guidance Counsellor • SIS Secretary • Home School • Delivering School • Teacher • Maintain status quo but provide more efficiency

  7. SIS System • What information is needed? • Who enters it? • Who maintains it? • Crucial dates? • Ontario School Information System (ONSIS)

  8. Communication • Emails to all stakeholders • Student registered – spot available – added to classlist • Student registered – no spot available – added to waitlist • Student taken off waitlist and added to classlist • Student removed from waitlist • Student removed from classlist • Course cancelled • Course full

  9. Marks • Reporting periods • Reporting methods • Uploading to: • Ontario College Application Service (OCAS) • Ontario Universities’ Application Centre (OUAC)

  10. Considerations • One central location for all data • Training of stakeholders • Ease of transferring data to SIS • Ease of transferring data to LMS • Staffing changes • Email addresses

  11. Privacy Issues • Access to information • Student • Principal • Home School • Delivering School • Teacher • Guidance Counsellor • SIS Secretary • Home School • Delivering School • DeLC

  12. How? • Google docs • Spreadsheet • LMS • Web based system • Red Apple Office • Home grown

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