SoNHS - Informatics Essentials for the CPE Workshop

1. SoNHS - Informatics Essentials for the CPE Workshop PowerPoint Concepts Instructor - Bill Doyle

2. Lesson Plan -- Part I • Introduction to presentation graphics concepts. • Introduction to PowerPoint and presentation styles. • Creating, editing, and formatting a simple presentation. • Using Slide Sorter to copy and move slides. • Showing and printing the presentation.

3. Lesson Plan -- Part II • Inserting clip art into slides. • Creating and inserting tables into slides. • Creating and inserting charts into slides. • Applying special effects: slide transition and slide build. • Changing slide colors.

4. Important Statistics for Presentation Developers and Presenters • People will remember • 10% of what they READ. • 20% of what they HEAR. • 30% of what they SEE. • 70% of what they SEE and HEAR. Source: The Wharton Study

5. Ingredients of an Effective Presentation • Planning • Creating • Editing • Formatting

6. Planning • What do you want to accomplish? • Inform • Persuade • Educate • Who is your audience? • What do they know about the subject? • What will they expect or want to hear? • How will you deliver your presentation? • Overhead transparencies • Electronic slide show • 35 mm slides • Printouts

7. Creating • Design the slides, on paper if necessary • Layout bulleted lists. • Determine charts and tables to be used. • Enter the “roughs” identified above.

8. Editing • At presentation level • Insert new slides. • Move slides. • Delete slides. • Check spelling. • At slide level • Insert, change or delete bullets. • Insert, change or delete charts. • Insert, change or delete tables. • Change layouts.

9. Formatting • Slide Backgrounds, Lines, and Text • Font style • Color • Size • Objects • Sound • Clip Art • Pictures • Special Effects • Slide transition • Slide build (audio & visual)

10. General Guidelines • Keep titles short • One thought per line • Limit lines to 6 words • Limit slide to 5 or 6 lines • Restrain colors, fonts, and enhancements Source: Harvard Graphics Guide to Effective Presentations, Software Publishing Corporation.

11. Typical Presentation Structure • Introduction (tell them what you’re going to tell them) • Title slide • Agenda slide • Premise, proposal, or theme slide • Body (tell them) • Supporting bulleted lists • Supporting charts and tables • Conclusion (tell them what you’ve told them) • Summary slide(s) • Action item slide(s)

12. PowerPoint Views • Slide View • Outline View • Slide Sorter View • Note Pages View • Slide Show View

13. Steps for Creating a Simple Slide Show • Open a new presentation. • Select a Design Template (Design tab). • Create a title slide. • Create several multi-level bulleted lists. • Create an ending slide. • Save the presentation. • Edit the slide show. • Save the presentation. • View the slide show.

14. Demonstration of Inserting Clip Art • Save your presentation first. • Click the New Slide button drop-down arrow. • Choose the “Title and Content” Slide Layout object. • Click the title placeholder and enter a title. • Click the Insert Clip Art button. • Choose a collection. • Select a picture. • Position the clip art on the slide. • Adjust the size of the clip art. • Save your presentation.

15. Demonstration of Inserting a Picture • Save your presentation first. • Click the New Slide button drop-down arrow. • Choose the “Title and Content” Slide Layout object. • Click the title placeholder and enter a title. • Click the Picture button • This opens My Pictures in My Documents by default • Navigate to the picture you want to insert, e.g. jump drive or CD • Double click on the picture, or • Click on the picture then click on the Insert button • Position the picture and resize as appropriate • Save your presentation.

16. Demonstration of Inserting a Table • Save your presentation first. • Click the New Slide button drop-down arrow. • Choose the “Title and Content” Slide Layout object. • Click the title placeholder and enter a title. • Click the Table button • Click the Insert Table button • Use the spin bar to specify number of columns and rows • Click OK • Drag to position the table as appropriate • Enter data into the table • Save your presentation.

17. Demonstration of Inserting a Table via Paste-Link • Save your presentation first. • Click the New Slide button drop-down arrow. • Choose the “Title Only” Slide Layout object. • Click the title placeholder and enter a title. • Open Excel • Copy the cells to be paste linked • Click the drop-down arrow on the Paste button • Click on Paste Special • Click the Paste Link option button • Save your presentation.

18. Demonstration of Inserting a Chart via Paste-Link • Save your presentation first. • Click the New Slide button drop-down arrow. • Choose the “Title Only” Slide Layout object. • Click the title placeholder and enter a title. • Open Excel • Copy the chart to be paste linked • Click the drop-down arrow on the Paste button • Click on Paste Special • Click the Paste Link option button • Save your presentation.

19. Demonstration of Slide Sorter • Save your presentation first. • Click the Slide Sorter View button. • Move a slide. • Copy a slide. • Paste a slide. • Delete a slide. • Open a second slide presentation. • Use Slide Sorter to copy a slide from one presentation to another. • Demonstrate right mouse button.

20. Applying Slide Transition Effects • Save your presentation first. • Click on the desired slide • Click the Animations tab. • Click on the Random Transition button (?). • Click on the Apply to All button to apply the random transition effect to all of the slides. • Save your presentation.

21. Applying Slide Build Effects • Save your presentation first. • Go to the slide to be modified and click on it. • Click the Animations tab on the menu bar • Click the Custom Animation button. • On the Custom Animation pane, click the Add Effect button • Click on Entrance. • Click on Fly In. • You can modify “Fly In” to be all at once or on mouse click. • Test the effect in Slide Show. • Apply the effect to other slides. • Save your presentation.

22. Changing Slide Colors • Save your presentation first. • Click the Slide View button. • Scroll to the desired slide. • Point to the background and right click. • Click on Format Background, experiment with some color changes then close the dialog box.

23. Printing the Slide Show • Select best view for your printer • Color view or Black & White view. • How to print slides • Slides (1 per page). • Handouts (2, 3, or 6 per page). • Notes Pages. • Outline View. • Frame each slide. • How many slides to print • All, current, or range.

24. Always remember that computers are there to help you!