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2013-2018 ESEA Consolidated Monitoring

Monitoring and providing technical assistance to ensure compliance with federal and state regulations across ESEA programs. Phases include application alignment, conference calls, and customized support. Appeals process available for inaccurate reports.

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2013-2018 ESEA Consolidated Monitoring

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  1. 2013-2018 ESEA Consolidated Monitoring Office of Federal Programs December 10, 2013

  2. ESEA Fiscal and Program Compliance • General Education Provisions Act Sec. 440(a) • Section 80.40 of EDGAR • A-102 Common Rule and OMB Circular A-110 • OMB Circular 133 Subpart D--Federal Agencies and Pass-Through Entities Responsibilities

  3. WVDE Responsibilities to Grantees • Review student academic progress, • Determine compliance with federal and applicable state regulations, • Promote collaborative planning and budgeting across ESEA programs and • Provide technical assistance for program improvement.

  4. ESEA Flexibility Outcome Monitoring • All LEAs with Priority, Support and/or Focus • Identifying the LEA needs for assistance and support • Addressing the WVDE’s responsibilities for continued and programmatic oversight • Phase One: Application and Strategic Plan Alignment • Phase Two: Monitoring Conference Call • Phase Three: Customized Monitoring/Technical Assistance

  5. ESEA Flexibility Monitoring Indicators • Identification of school accountability designations based on the West Virginia Accountability Index, including making these lists public • Implementation of Turnaround Principles in Priority Schools, specific to implement status in the 2013-2014 school year • Implementation of Interventions in Focus Schools • Providing Incentives and Supports to Other Title I Schools • Building SEA, LEA, and School Capacity to Improve Student Learning

  6. Phase One: Application and Strategic Plan Alignment (July 1 – December 31) • Desk monitoring and technical assistance calls and/or visits • LEA’s assigned WVDE liaison will review and provide feedback to ensure alignment to the needs of Priority, Support and Focus status and to verify appropriate allocation of ESEA Funds: -ESEA LEA Consolidated Application -LEA Strategic Plan -Priority and Focus School Diagnostic Reports and Strategic Plans -MOU for Priority and Focus Schools • This phase is designed to ensure that the LEA has outlined the essential elements necessary to implement school improvement during the current school year

  7. Phase Two: Monitoring Conference Call (January 1 –March 31) • Conducted via a conference call • Examines the LEA’s early implementation of school improvement under ESEA Flexibility and follow-up on any outstanding issues from Phase One • The LEA’s assigned WVDE liaison will act as the point of contact for the call • A director or assistant director from the Office of Federal Programs or the Office of School Improvement will facilitate the phone interview • WVDE staff from other offices, as appropriate, may be included in the call • A Phase Two conference call interview protocol will be provided to each LEA • The single conference call will last approximately one and one-half hour(s) • Within three weeks of the conference call, WVDE will provide a summary monitoring report. The report will identify: -Areas of progress -Areas of concern to be addressed through technical assistance monitoring by the LEA’s assigned ESEA liaison

  8. Phase Two: Monitoring Conference Call – LEA Responsibility • LEA conference call participants to include - All ESEA Program Directors - Appropriate LEA Staff - Invitation to LEA Superintendent • Month prior to call, the LEA must assure that applicable documentation providing evidence of school improvement implementation has been uploaded to the WVDE High Quality Schools Data Collection System • Upon receiving the summary monitoring report send acknowledgement of receipt via e-mail to the WVDE

  9. Phase Three: Customized Monitoring/Technical Assistance (April 1 –June 30) • On-Site technical assistance support provided by WVDE liaison • Utilizes outcomes from the review conducted in Phases One and Two, along with information from the LEA’s most recent compliance monitoring • LEA’s identified for Phase Three monitoring will work collaboratively with their WVDE liaison to address concerns • LEA will prepare an end of the year monitoring response indicating progress in addressing the identified areas of need by June 30

  10. Appeals Process • If after reviewing the monitoring summary report, the LEA concludes that the evidence provided in the report is inaccurate, an appeal can be issued • Must be issued within 30 business days of receipt of the monitoring report • Documentation must be submitted to WVDE prior to, or in conjunction with the response • If the SEA determines that the documentation fulfills the standard, an amendment to the final report will be issued. • The decision of the respective Federal Program Director is considered to be final

  11. Questions?

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