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North Carolina CTS Committee Meeting. October 17, 2000. Today’s Agenda. CTS Program Overview CTS Committee Overview Agreement/Tasking Process Open Discussion Rollout/Working Groups Action Items/Wrap Up. CTS Program Overview. Purposes of the NFIP. 1. Make flood insurance available
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North Carolina CTS Committee Meeting October 17, 2000
Today’s Agenda • CTS Program Overview • CTS Committee Overview • Agreement/Tasking Process • Open Discussion • Rollout/Working Groups • Action Items/Wrap Up
Purposes of the NFIP 1. Make flood insuranceavailable 2. Identify floodplainareas and flood risk zones 3. Provide framework for a community’s floodplain management ordinances
FEMA’s Flood HazardMapping Program • Fundamental tenet is to provideup-to-date, accurate flood hazard information • Flood hazards are dynamic • Flood map inventory must be continually updated and maintained
Importance of Updated Flood Hazard Information • With up-to-date flood hazard data: • Map users can make prudent siting, design, and flood insurance purchase decisions • Communities can administer sound floodplain management programs
+ + Topography Flood Data Base Digital FIRM = Digital FIRM
Cooperating Technical Partners (CTPs) • New approach for FEMA’s flood mapping • Formal partnership with local communities, regional agencies,and/or States • Build on local/regional/State mapping knowledge and capability
North Carolina’s Flood Mapping Program • Program established to implement the Cooperating Technical State Partnership with the Federal Emergency Management Agency (FEMA), signed September 15th • Ownership and responsibility for Flood Insurance Rate Maps (FIRMs) delegated to State
Why North Carolina Is Undertaking This Project • State’s vulnerability to hurricanesand flooding • 14 federally declared disasters since 1989 • Hurricane Floyd damages = $3.5 billion • 4,117 uninsured/under-insured homes destroyed as result of Hurricane Floyd • Accurate, up-to-date flood hazard information crucial to protect livesand property
Why North Carolina Is Undertaking This Project • Hurricane Floyd revealed flood hazard data and map limitations • Age of North Carolina FIRMS • 55% at least 10 years old • 75% at least 5 years old • FEMA’s mapping budget is finite • North Carolina receives only one updated flood study for one county per year • Many counties and communities lack resources to take on this responsibility
Project Components • Developing Flood Hazard Studies through Community Mapping Needs Analysis (Scoping) • Acquiring high-resolution topographic data and accurate Digital Elevation Models (DEMs) • Conducting engineering studies • Generating countywide digital FIRMs (DFIRMs) • Designing and implementing state-of-the-art, dynamic IT infrastructure • Supporting real-time flood forecasting and inundation mapping capability
Funding for This Project • In August 2000, North Carolina General Assembly Approved Funding for first Six River Basins ($23 million) • FEMA has contributed $6 million, as well as in-kind professional services • North Carolina is also working with other Federal partners to secure additional funding
How the Flood Mapping Program Will Be Managed • North Carolina Office of State Budget, Planning and Management (OSBPM) will oversee and manage the program day-to-day • OSBPM will coordinate closely withCTS Committee
How the Flood Mapping Program Will Be Managed • NCGS will be involved in the acquisition of topographic data and development of DEMs • CGIA will be involved in development and acquisition of digital base maps, production of DFIRMs, and implementation and operation of Information System
How the Flood Mapping Program Will Be Managed • NCDEM will be involved with scoping process/ identification of community mapping needs and prioritization of flood hazard studies. • NCDEM will also be involved in providing outreach, education, and assistance to communities on how to best utilize information for mitigation and planning purposes.
North Carolina’s Goals for CTS Program • Current, accurate data for sound siting and design decisions • Better floodplain management to reduce long-term flood losses • Updated data to alert at-risk property owners of the need for flood insurance • Faster, cheaper FIRM updates
North Carolina’s Goals for CTS Program • Digital format to allow: • More efficient, precise flood risk determinations • GIS analysis and planning • Online access 24 hours a day • DEMs will be useful for almost any engineering or planning application
Map Production Scoping The Flood Mapping Process
Scoping • Research/inventory all available elevation, flood hazard, and digital base map data • Assess existing flood hazard data on effective FIRMs • Determine appropriate technical method for developing up-to-date flood hazard data and establish priority level
Scoping • Conduct outreach activities to determine needs for updated FIRMs • Identify data that need to be developed or acquired • Determine proposed scales, paneling scheme, and format for DFIRM production • Getting upfront buy-in from community on what should and will be studied
SCOPING PRODUCTION Step 1 Step 2 Step 3 Step 4 Step 5 Initial Research and Community Coordination Initial Scoping Meeting Draft Basin Plans Final Scoping Meeting Final Basin Plans State KickoffMeeting with County/Local Floodplain Administrators Questionnaire State Prepare Delivery Orders& CTC Mapping Activity Agreements & Update CTS Mapping Agreement Develop Draft Basin Plans MappingNeeds Assessment Generate Initial Scoping Package NCScoping Database InitialScoping Meetings Final Scoping Meetings Finalize BasinPlans Analysis and Mapping FEMA EffectiveFIS & FIRM Research FEMA Process for Scoping Six River Basinsin Eastern North Carolina EvaluatePost-FloydData
Step 1—Initial Research and Community Coordination • August 31, 2000, kickoff meeting—community questionnaire • Complete Assessment of Community Mapping Needs (CTC Agreement) • FEMA will research FIS/FIRM and other data for each community • Evaluate post-Hurricane Floyd data
Step 2—Initial Scoping Meetings • Meetings in each county • Present results of Step 1 research • Ask for community input • Meet individually with county and each community’s representatives • Each county and community will be contacted to schedule the meeting
Step 3—Draft Basin Plans • Synthesize research and community input • Draft basin plans will include: • Comprehensive lists of flooding sources to be updated • Counties for which DFIRMs will be produced • Overall schedule
Step 4—Final Scoping Meeting • Meetings held in each basin • Two or three separate meetings may be held in larger basins • All impacted counties and communities will be invited • Present draft basin-wide plans • Provide final opportunity for input
Step 5—Final Basin Plans • Final basin plans will be used to: • Complete CTS Task Agreement with FEMA • Develop Delivery Orders for our mapping contractor • Develop CTC Mapping Activity Agreements with any counties or local communities • Production phase will then begin
Map Production • See Production Process Flowchart in handout package (Attachment to MAS E) • Acquisition of high-resolution topographic data • Generation of accurate DEMs • Updated engineering analyses and floodplain mapping • Conducting hazard analyses and producing updated DFIRMs • State will contract with a private sector firm to conduct this work
Community Review • Preliminary countywide DFIRMs issued to each county and its communities for review and comment • County meetings to present maps and provide opportunity for comment • Statutory 90-day appeal period
Project Schedule • By March 31, 2001 = Complete IT infrastructure design • By August 2002 = Complete acquisition of raw elevation data, develop DEMs and updated flood data, and produce digital FIRMs for the six eastern river basins (Cape Fear, Lumber, Neuse, Pasquotank, Tar-Pamlico, andWhite Oak)
Project Schedule • By end of State FY 2005 = Produce DEMs, updated flood data, and digital FIRMs for remaining 11 river basins • Enter “maintenance” phase
Purpose and Role of CTS Committee • Strategic planning for program direction and associated activities • Provide input and feedback regarding data and products • Facilitate multi-level government coordination • Provide technical and programmatic expertise and advice • Review and concur on Mapping Activity Statement Agreements
FEMA USGS NASA USACE EPA NOAA HUD NOAA NWS SBA EDA DOT USDA CTS Committee Member Organizations Federal Agencies:
OSBPM NCDEM NCGS CGIA Land Records Management Div. DENR NCDOT NC Office of Information Technology Dept. of Insurance CTS Committee Member Organizations State Agencies:
General Assembly GICC/Statewide Mapping Advisory Committee League of Municipalities Association of County Commissioners North Carolina State University CTS Committee Member Organizations Other State Organizations:
Greensboro Asheville Lenoir County Wake County New Hanover County Charlotte/Mecklenberg County CTS Committee Member Organizations Local Government Agencies:
CTS Committee Member Organizations Technical Advisors: • NC Floodplain Managers Association • Professional Engineers of NC • NC Society of Surveyors • ASPRS, NC Chapter • URISA, NC Chapter • NC Citizens for Business and Industry • FGDC • Open GIS Consortium
Structure of CTS Committee • Chaired by John Dorman, OSBPM • Executive Committee • Day-to-day oversight of program • Chaired by John Dorman, OSBPM • Membership includes CGIA, NCGS, DEM, and FEMA • Will refer items to the overall CTS • Technical Working Groups
CTS Committee Logistics • Committee Bylaws under development • Plan to meet on monthly basis initially • November 14, 2000 • December 12, 2000 • January 16, 2001 • February 13, 2001 • Bi-monthly thereafter
Agreements versus Delivery Orders • Agreements • Negotiated and signed by CTS Partners • Include overall MOA, funding agreements, and Mapping Activity Statements • Delivery Orders (DOs) • State contracting with private A/E firm(s) • DOs are mechanism to complete work agreed to by CTS Partners under the Mapping Activity Statements
Memorandum of Agreement FundingAgreementNo. 1 FundingAgreementNo. X MAS MAS MAS MappingActivityStatementA MASB MASC MASD MASE MASF Hierarchy of Agreements
Memorandum of Agreement • Establishes formal overall partnership between State and Federal and local Partners • State, FEMA, and other Federal Partners will collaborate on flood hazard identification and post flood disaster hazard verification activities • Establishes CTS Committee • Signed by State and all Partners
Funding Agreements • Written under “umbrella” of overall Memorandum of Agreement • Summarizes available funding sources and amounts for specific mapping activities • Ties funding to specific Mapping Activity Statements • Signed by all partners contributing funding to the relevant activities
Mapping Activity Statement • State and Partners will develop Mapping Activity Statements for specific activities • References overarching Funding Agreement • Signed by State and all Partners contributing products, services, funding and/or technical support to the activity
Also Specifies: Scope Period of Performance Standards Schedule Products Certification requirements FEMA Technical Assistance and Resources QA/QC Process Subcontractors Reporting Point of Contact Mapping Activity Statement
A Project Scoping for Six Eastern River Basins* B Information Management System C Digital Base Map for Six Eastern River Basins* D Digital Elevation Data Development for Six Eastern River Basins* E Updated Flood Hazard Data and Digital FIRM Production for Six Eastern River Basins* Mapping Activity StatementsCurrently Being Developed *Future Mapping Activity Statements will be developed for the remaining Basins in the State
F Technology and Data Standards G Real-Time Flood Forecasting and Inundation Mapping H Inter-Agency Coordination ** Post-Flood Hazard Verification (Template) Mapping Activity StatementsCurrently Being Developed (cont.) **Will be used to execute separate MASs for specific flooding disasters
A—Project Scoping for Six Eastern River Basins • Complete research and assessmentof available data • Coordinate with counties and communities • Determine project scopes for six eastern basins • Flood data update methods • Digital FIRM production