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North Carolina CTS Committee Meeting

North Carolina CTS Committee Meeting. October 17, 2000. Today’s Agenda. CTS Program Overview CTS Committee Overview Agreement/Tasking Process Open Discussion Rollout/Working Groups Action Items/Wrap Up. CTS Program Overview. Purposes of the NFIP. 1. Make flood insurance available

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North Carolina CTS Committee Meeting

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  1. North Carolina CTS Committee Meeting October 17, 2000

  2. Today’s Agenda • CTS Program Overview • CTS Committee Overview • Agreement/Tasking Process • Open Discussion • Rollout/Working Groups • Action Items/Wrap Up

  3. CTS Program Overview

  4. Purposes of the NFIP 1. Make flood insuranceavailable 2. Identify floodplainareas and flood risk zones 3. Provide framework for a community’s floodplain management ordinances

  5. FEMA’s Flood HazardMapping Program • Fundamental tenet is to provideup-to-date, accurate flood hazard information • Flood hazards are dynamic • Flood map inventory must be continually updated and maintained

  6. Importance of Updated Flood Hazard Information • With up-to-date flood hazard data: • Map users can make prudent siting, design, and flood insurance purchase decisions • Communities can administer sound floodplain management programs

  7. + + Topography Flood Data Base Digital FIRM = Digital FIRM

  8. Cooperating Technical Partners (CTPs) • New approach for FEMA’s flood mapping • Formal partnership with local communities, regional agencies,and/or States • Build on local/regional/State mapping knowledge and capability

  9. North Carolina’s Flood Mapping Program • Program established to implement the Cooperating Technical State Partnership with the Federal Emergency Management Agency (FEMA), signed September 15th • Ownership and responsibility for Flood Insurance Rate Maps (FIRMs) delegated to State

  10. Why North Carolina Is Undertaking This Project • State’s vulnerability to hurricanesand flooding • 14 federally declared disasters since 1989 • Hurricane Floyd damages = $3.5 billion • 4,117 uninsured/under-insured homes destroyed as result of Hurricane Floyd • Accurate, up-to-date flood hazard information crucial to protect livesand property

  11. Why North Carolina Is Undertaking This Project • Hurricane Floyd revealed flood hazard data and map limitations • Age of North Carolina FIRMS • 55% at least 10 years old • 75% at least 5 years old • FEMA’s mapping budget is finite • North Carolina receives only one updated flood study for one county per year • Many counties and communities lack resources to take on this responsibility

  12. Project Components • Developing Flood Hazard Studies through Community Mapping Needs Analysis (Scoping) • Acquiring high-resolution topographic data and accurate Digital Elevation Models (DEMs) • Conducting engineering studies • Generating countywide digital FIRMs (DFIRMs) • Designing and implementing state-of-the-art, dynamic IT infrastructure • Supporting real-time flood forecasting and inundation mapping capability

  13. Funding for This Project • In August 2000, North Carolina General Assembly Approved Funding for first Six River Basins ($23 million) • FEMA has contributed $6 million, as well as in-kind professional services • North Carolina is also working with other Federal partners to secure additional funding

  14. How the Flood Mapping Program Will Be Managed • North Carolina Office of State Budget, Planning and Management (OSBPM) will oversee and manage the program day-to-day • OSBPM will coordinate closely withCTS Committee

  15. How the Flood Mapping Program Will Be Managed • NCGS will be involved in the acquisition of topographic data and development of DEMs • CGIA will be involved in development and acquisition of digital base maps, production of DFIRMs, and implementation and operation of Information System

  16. How the Flood Mapping Program Will Be Managed • NCDEM will be involved with scoping process/ identification of community mapping needs and prioritization of flood hazard studies. • NCDEM will also be involved in providing outreach, education, and assistance to communities on how to best utilize information for mitigation and planning purposes.

  17. North Carolina’s Goals for CTS Program • Current, accurate data for sound siting and design decisions • Better floodplain management to reduce long-term flood losses • Updated data to alert at-risk property owners of the need for flood insurance • Faster, cheaper FIRM updates

  18. North Carolina’s Goals for CTS Program • Digital format to allow: • More efficient, precise flood risk determinations • GIS analysis and planning • Online access 24 hours a day • DEMs will be useful for almost any engineering or planning application

  19. Map Production Scoping The Flood Mapping Process

  20. Scoping • Research/inventory all available elevation, flood hazard, and digital base map data • Assess existing flood hazard data on effective FIRMs • Determine appropriate technical method for developing up-to-date flood hazard data and establish priority level

  21. Scoping • Conduct outreach activities to determine needs for updated FIRMs • Identify data that need to be developed or acquired • Determine proposed scales, paneling scheme, and format for DFIRM production • Getting upfront buy-in from community on what should and will be studied

  22. SCOPING PRODUCTION Step 1 Step 2 Step 3 Step 4 Step 5 Initial Research and Community Coordination Initial Scoping Meeting Draft Basin Plans Final Scoping Meeting Final Basin Plans State KickoffMeeting with County/Local Floodplain Administrators Questionnaire State Prepare Delivery Orders& CTC Mapping Activity Agreements & Update CTS Mapping Agreement Develop Draft Basin Plans MappingNeeds Assessment Generate Initial Scoping Package NCScoping Database InitialScoping Meetings Final Scoping Meetings Finalize BasinPlans Analysis and Mapping FEMA EffectiveFIS & FIRM Research FEMA Process for Scoping Six River Basinsin Eastern North Carolina EvaluatePost-FloydData

  23. Step 1—Initial Research and Community Coordination • August 31, 2000, kickoff meeting—community questionnaire • Complete Assessment of Community Mapping Needs (CTC Agreement) • FEMA will research FIS/FIRM and other data for each community • Evaluate post-Hurricane Floyd data

  24. Step 2—Initial Scoping Meetings • Meetings in each county • Present results of Step 1 research • Ask for community input • Meet individually with county and each community’s representatives • Each county and community will be contacted to schedule the meeting

  25. Step 3—Draft Basin Plans • Synthesize research and community input • Draft basin plans will include: • Comprehensive lists of flooding sources to be updated • Counties for which DFIRMs will be produced • Overall schedule

  26. Step 4—Final Scoping Meeting • Meetings held in each basin • Two or three separate meetings may be held in larger basins • All impacted counties and communities will be invited • Present draft basin-wide plans • Provide final opportunity for input

  27. Step 5—Final Basin Plans • Final basin plans will be used to: • Complete CTS Task Agreement with FEMA • Develop Delivery Orders for our mapping contractor • Develop CTC Mapping Activity Agreements with any counties or local communities • Production phase will then begin

  28. Map Production • See Production Process Flowchart in handout package (Attachment to MAS E) • Acquisition of high-resolution topographic data • Generation of accurate DEMs • Updated engineering analyses and floodplain mapping • Conducting hazard analyses and producing updated DFIRMs • State will contract with a private sector firm to conduct this work

  29. Community Review • Preliminary countywide DFIRMs issued to each county and its communities for review and comment • County meetings to present maps and provide opportunity for comment • Statutory 90-day appeal period

  30. Project Schedule • By March 31, 2001 = Complete IT infrastructure design • By August 2002 = Complete acquisition of raw elevation data, develop DEMs and updated flood data, and produce digital FIRMs for the six eastern river basins (Cape Fear, Lumber, Neuse, Pasquotank, Tar-Pamlico, andWhite Oak)

  31. Project Schedule • By end of State FY 2005 = Produce DEMs, updated flood data, and digital FIRMs for remaining 11 river basins • Enter “maintenance” phase

  32. CTS Committee Overview

  33. Purpose and Role of CTS Committee • Strategic planning for program direction and associated activities • Provide input and feedback regarding data and products • Facilitate multi-level government coordination • Provide technical and programmatic expertise and advice • Review and concur on Mapping Activity Statement Agreements

  34. FEMA USGS NASA USACE EPA NOAA HUD NOAA NWS SBA EDA DOT USDA CTS Committee Member Organizations Federal Agencies:

  35. OSBPM NCDEM NCGS CGIA Land Records Management Div. DENR NCDOT NC Office of Information Technology Dept. of Insurance CTS Committee Member Organizations State Agencies:

  36. General Assembly GICC/Statewide Mapping Advisory Committee League of Municipalities Association of County Commissioners North Carolina State University CTS Committee Member Organizations Other State Organizations:

  37. Greensboro Asheville Lenoir County Wake County New Hanover County Charlotte/Mecklenberg County CTS Committee Member Organizations Local Government Agencies:

  38. CTS Committee Member Organizations Technical Advisors: • NC Floodplain Managers Association • Professional Engineers of NC • NC Society of Surveyors • ASPRS, NC Chapter • URISA, NC Chapter • NC Citizens for Business and Industry • FGDC • Open GIS Consortium

  39. Structure of CTS Committee • Chaired by John Dorman, OSBPM • Executive Committee • Day-to-day oversight of program • Chaired by John Dorman, OSBPM • Membership includes CGIA, NCGS, DEM, and FEMA • Will refer items to the overall CTS • Technical Working Groups

  40. CTS Committee Logistics • Committee Bylaws under development • Plan to meet on monthly basis initially • November 14, 2000 • December 12, 2000 • January 16, 2001 • February 13, 2001 • Bi-monthly thereafter

  41. Agreements/Tasking Process

  42. Agreements versus Delivery Orders • Agreements • Negotiated and signed by CTS Partners • Include overall MOA, funding agreements, and Mapping Activity Statements • Delivery Orders (DOs) • State contracting with private A/E firm(s) • DOs are mechanism to complete work agreed to by CTS Partners under the Mapping Activity Statements

  43. Memorandum of Agreement FundingAgreementNo. 1 FundingAgreementNo. X MAS MAS MAS MappingActivityStatementA MASB MASC MASD MASE MASF Hierarchy of Agreements

  44. Memorandum of Agreement • Establishes formal overall partnership between State and Federal and local Partners • State, FEMA, and other Federal Partners will collaborate on flood hazard identification and post flood disaster hazard verification activities • Establishes CTS Committee • Signed by State and all Partners

  45. Funding Agreements • Written under “umbrella” of overall Memorandum of Agreement • Summarizes available funding sources and amounts for specific mapping activities • Ties funding to specific Mapping Activity Statements • Signed by all partners contributing funding to the relevant activities

  46. Mapping Activity Statement • State and Partners will develop Mapping Activity Statements for specific activities • References overarching Funding Agreement • Signed by State and all Partners contributing products, services, funding and/or technical support to the activity

  47. Also Specifies: Scope Period of Performance Standards Schedule Products Certification requirements FEMA Technical Assistance and Resources QA/QC Process Subcontractors Reporting Point of Contact Mapping Activity Statement

  48. A Project Scoping for Six Eastern River Basins* B Information Management System C Digital Base Map for Six Eastern River Basins* D Digital Elevation Data Development for Six Eastern River Basins* E Updated Flood Hazard Data and Digital FIRM Production for Six Eastern River Basins* Mapping Activity StatementsCurrently Being Developed *Future Mapping Activity Statements will be developed for the remaining Basins in the State

  49. F Technology and Data Standards G Real-Time Flood Forecasting and Inundation Mapping H Inter-Agency Coordination ** Post-Flood Hazard Verification (Template) Mapping Activity StatementsCurrently Being Developed (cont.) **Will be used to execute separate MASs for specific flooding disasters

  50. A—Project Scoping for Six Eastern River Basins • Complete research and assessmentof available data • Coordinate with counties and communities • Determine project scopes for six eastern basins • Flood data update methods • Digital FIRM production

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