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Time Management

Learn how to control your time effectively by prioritizing tasks, setting goals, and managing interruptions. Understand the importance of living your priorities, defining your mission, and identifying your roles to achieve a balanced and productive life.

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Time Management

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  1. Time Management

  2. How Can I Control Time? • Go back in time

  3. How Can I Control Time? • Slow time down

  4. How Can I Control Time? • Bad news! You can’t change time! More time would not help! It is a problem of priorities The tyranny of the urgent

  5. 1. Live Your Priorities

  6. Two factors define an activity: Importance and Urgency Importance:Your most important things, your first things, activities that add to your mission. Urgency:Pressing things, in-your-face activities that demand immediate attention.

  7. 1 2 Urgency Importance 3 4

  8. Quadrant 1 Quadrant 2 Planning/goal setting Essay due in a week Exercise Relationships Relaxation Exam tomorrow Friend get injured Late for school Project due today Car breaks down Quadrant 4 Quadrant 3 Unimportant calls Interruptions Others problems Peer pressure Too much TV Endless phone calls Excessive gaming Mall marathons Time wasters URGENT NOT URGENT IMPORTANT NOT IMPORTANT

  9. Q2 Q1 Q1 Spend less time in Q2 and you’ll increase size of Q1 Result: Stress, Burnout, Deeper crises Q4 Q3

  10. Q2 Q1 Q1 Spend more time in Q2 to decrease time spent in Q1 Q3 Q4

  11. Q2 Q1 Q1 Where do you find time for Q2 Say NO! to Q3 and Q4 activities Q3 Q4

  12. Q2 Q1 Q1 This is the result of Q2 living! Q3 Q4 Q3 Q4

  13. Q2 Q1 Q2 Q1 What one thing can I do on a regular basis that will make a great difference in my life? Q3 Q4 Q3 Q4

  14. Q2 Q1 Q2 Q1 What one thing can I do on a regular basis that will make a great difference in my life? Q3 Q4 Q3 Q4 That is a Q2 Activity!!!

  15. 2. Define Your Mission

  16. Mission Defined What you want to create of yourself and the world around you. Peter Senge

  17. Mission Defined What you want to be, do, feel, think, own, associate with and impact by some date in the future. Dr. Linda Phillips-Jones

  18. Mission Defined A clear mental picture of a preferable future imparted by God to His chosen servants based upon an accurate understanding of God, self and circumstances. George Barna

  19. Personal Mission Statement 1. What do you want to be? Lifetime Noun

  20. Personal Mission Statement 1. What do you want to be? Lifetime Noun 2. What will you do? Verbs of Impact

  21. Personal Mission Statement 1. What do you want to be? Lifetime Noun 2. What will you do? Verbs of Impact 3. Who do you want to impact? People Groups to Impact

  22. Personal Mission Statement 1. What do you want to be? Lifetime Noun 2. What will you do? Verbs of Impact 3. Who do you want to impact? People Groups to Impact 4. Why do you want to live this life? End Product of Impact

  23. Personal Mission Statement lifetime noun verbs of impact people groups to impact end-product of impact

  24. My Personal Mission Statement Christ-follower lifetime noun equip inspire develop verbs of impact family friends youth workers people groups to impact disciplemakers end-product of impact

  25. * List all the roles you have in life * Group the roles into categories * Select 5 or 6 roles to work with 3. Identify Your Roles

  26. Role # 1 • Goal 1: ________________________ • Goal 2: ________________________ • Goal 3: ________________________ 4. Create Your Goals

  27. 5. Plan Your Week

  28. (1) Review Your Mission

  29. (2) Identify Your Roles

  30. (3) Create Your Goals

  31. (4) Schedule your Activities

  32. Warning!!! Schedule the ‘Big Rocks’ First!!!

  33. Or they will not fit in!!!

  34. (5) Adapt Your Schedule • Preview your day • Prioritise your activities • Reschedule your activities

  35. (6) Evaluate Your Progress • What goals did I reach? • What goals did I miss? • What can I learn from the week? • Am I setting good goals?

  36. 6. Apply These Principles

  37. (1) Get Organised

  38. (2) Handle Paper Once

  39. (3) Balance Your Whole Life

  40. (4) Always Have Something To Do

  41. (5) Keep Information Handy

  42. (6) Automate Regular Tasks

  43. (7) Deal With Interruptions

  44. (8) Empower and Delegate

  45. (9) Confirm Appointments

  46. (10) Work With Task Check Lists

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