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Fairlington Green Association

Agenda for the September 26, 2018 meeting including roll call, reports, budget presentation, homeowners' forum, nomination of directors, voting, and adjournment.

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Fairlington Green Association

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  1. Fairlington Green Association Annual Meeting of the Council of Co-owners September 26, 2018

  2. Agenda • Roll Call • Administration: Proof of Notice of Meeting and Approval of Minutes • President’s Report • Presentation of FY19 Budget • Homeowners’ Forum • Nomination of Directors • Voting • Adjournment

  3. Board of Directors and Property Manager • Jeannie Clarke, President • Jenny Mitchell, Vice President • Shelly-Ann Sinclair, Treasurer • Ron Wishart, Secretary • Mark Lansing, Member-at-Large • Christie Loveless, Property Manager, Cardinal Management Group, Inc.

  4. Standing Rules for the Meeting • Co-owners will please withhold questions or comments until the reports of the officers and committees are complete. • Co-owners wishing to speak please raise your hands and wait until called upon before speaking. • Speakers are requested to stand, give their name and address, and speak so that all can hear. • Co-owners are allowed 2 minutes to make their point or ask their question. A co-owner may not speak again without permission of the Presiding Officer or a majority vote of owners present. • All remarks must be germane; no personal attacks will be permitted. • Please turn off all audible devices.

  5. Administration • Proof of Annual Meeting Notice • Approval of September 2016 Annual Meeting minutes • There are no September 2017 Meeting minutes as a quorum was not reached

  6. Special Thanks • Landscaping Committee • Playground Committee • Pool Committee • Communications Committee • Tree Steward • Groundskeeper

  7. What your condo fees support • Reserve contributions to maintain the beauty and integrity of the Green infrastructure, including parking lots, slate roofing, fencing, masonry repair, painting, etc. • Master Homeowners Insurance Policy • Landscaping and mature tree maintenance, including erosion control and drainage issues • Snow removal and salting/sanding • Monthly water and sewer bill • Sewer line maintenance • 6 days-a-week trash pick up (and most holidays), weekly recycling, and monthly bulk trash pick-up • 7 days-a-week pool facility (June-September) • Year-round tennis court

  8. Community Issues • Above normal rainfall • Undertook drainage projects and other remediating action • Subpar pool company • Addressed issues with management and will go out for bid for 2019 • Lack of attention to detail on regular landscaping • Contract going out for bid • Playground removed for safety concerns • Reopen for discussion in Homeowners’ Forum and other venues

  9. Unforeseen Expenses • Drainage projects • Erosion problems • Extra gutter cleanings • Roof repairs • Rotted wood replacement

  10. Accomplishments in FY17-18 • Hired full-time, onsite maintenance • Replaced fences and hardware for each unit, pool, and tennis court • Undertook painting and wood replacement in half the community units • Installed termite control system in common areas • Installed new pool motor • Added donated picnic tables outside pool

  11. Upcoming Initiatives • Community communication • Enhanced Green Alerts • New maintenance reporting system • Retaining wall replacement • Significant mature tree maintenance and removal • Planting 21 new trees provided by Arlington County • Painting second half of community • Parking lot paving and striping • Sidewalk and curb replacement • Large building roof replacement • Quarterly gutter cleaning

  12. Treasurer’s Report • Projected association balances as of August 31, 2018 (unaudited): • Members’ Equity Fund: $36,313 • Reserve Fund: $915,250

  13. 2019 Proposed Budget

  14. 2019 Proposed Budget

  15. 2019 Proposed Budget

  16. Reserve Fund Contributions • Essential to maintaining the financial health of the association, and the property value of the community and its common assets • Every 5 years the association conducts a study of its reserve funding. Last reserve study update was completed in FY17 by Virginia law.

  17. Homeowners’ Forum • Please raise your hand and you will be called on

  18. Nomination of Directors • Jeannie Clarke • Brandi Koprowski • Mark Lansing • Jenny Mitchell • Ron Wishart • Kira Yeary • Write-in?

  19. Voting • If you did not vote online or by mail, or if you would like to change your vote, please cast your ballot at the back of the room

  20. Adjournment • Thank you for attending!

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