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Year End Calendar. June 30, 2013 . Encumbrances. NO PAYROLL ENCUMBRANCES NON PAYROLL ENCUMBRANCES GENERAL FUNDS – NOT ALLOWED NON GENERAL FUNDS - ALLOWED. Payments and Others . General Funds PREQ Creation ( incl contract pmts ) 6/11/2013 By Disbursing
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Year End Calendar June 30, 2013
Encumbrances • NO PAYROLL ENCUMBRANCES • NON PAYROLL ENCUMBRANCES • GENERAL FUNDS – NOT ALLOWED • NON GENERAL FUNDS - ALLOWED
Payments and Others • General Funds • PREQ Creation (incl contract pmts) 6/11/2013 By Disbursing • PREQ Approval (incl contract pmts) 6/13/2013 Approved by FAs • DV 6/13/2013 To Disbursing • Non General Funds • PREQ Creation (incl contract pmts) 6/19/2013 By Disbursing • PREQ Approval (incl contract pmts) 6/21/2013 Approved by FAs • DV 6/21/2013 To Disbursing • IDO Disencumbrance(via PE eDoc) 6/27/2013 Approved by FAs • Payments for Equipment • Last Day 6/14/2013 UH & RCUH
Journal Entries • ALL FUNDS 6/21/2013 • Status must be “IN ACTION LIST APPROVE” for GALC/ORS/PFMO • EDOCS INCLUDE • DI (Distribution of Income and Expense • GEC (General Error Correction) • IB (Internal Billing) • SB (Service Billing) • ST (Salary Expense Transfer) • TF (Transfer of Funds)
Clearing (Continuation) Account Balances • Balances must be cleared by 6/21/2013
Reclass of RCUH advances (7232) • Expenditures incurred thru May 6/05/2013 • Expenditures incurred in June 6/21/2013 • Edoc status must be “IN ACTION LIST APPROVE” for GALC/PFMO • RCUH payments should not be made after 6/14/2013 so that reclassifications to proper expense codes can be done by 6/21/2013.
Auto Disapproval of Selected eDocs • Kuali process to ensure clean cut-off of fiscal year data. • Includes all financial eDocs in “ENROUTE” status • Include Asset Maintenance eDocs • “ENROUTE” status – DISAPPROVE • “SAVED” status – DISAPPROVE • Exclude procurement related eDocs • PO (Purchase Order) • POA (Purchase Order Amend)