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Part IX Appliances changes to dispensing arrangements and new services

History. The changes follow a long series of public consultations by DHWork initiated by the former DH Commercial DirectorateAim:to improve the service provided to patients; andto harmonise arrangements, so far as possible between pharmacies and Dispensing Appliance Contractors (DACs)Some chang

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Part IX Appliances changes to dispensing arrangements and new services

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    1. Part IX Appliances – changes to dispensing arrangements and new services

    2. History The changes follow a long series of public consultations by DH Work initiated by the former DH Commercial Directorate Aim: to improve the service provided to patients; and to harmonise arrangements, so far as possible between pharmacies and Dispensing Appliance Contractors (DACs) Some changes resulting from the consultations have already occurred, e.g. change to prices of reagents

    3. Main changes Commencement date – 1st April 2010 9 month transitional period Price reduction for appliances from 1st April New Essential requirements (amended ToS) New Advanced services (SoS Directions) Stoma Appliance Customisation (SAC) Appliance Use Review (AUR)

    4. Changes apply to all pharmacies... Changes apply to all appliances Additional requirements for specified appliances catheter appliances (including a catheter accessory and maintenance solution); tracheostomy and laryngectomy appliances; anal irrigation systems; a vacuum pump or constrictor ring for erectile dysfunction, or a wound drainage pouch; that are listed in Part IXA of the Drug Tariff; incontinence appliances that are listed in Part IXB of the Drug Tariff; stoma appliances listed in Part IXC of the Drug Tariff.

    5. ...but ToS requires a pharmacist to dispense any (non-blacklisted) medicine ‘with reasonable promptness’ For appliances the obligation to dispense arises only if the pharmacist supplies such products ‘in the normal course of his business’ Some of the changes will only apply if pharmacies normally dispense the specified appliances

    6. Transitional arrangements Regulations come into force on 1 April 2010 Pharmacies already on the pharmaceutical list before that date have until 31 December 2010 to comply Unless they intend to provide the new Advanced services - in this case compliance with ToS required from the time at which the pharmacy proposes to provide the new services New entrants on or after 1 April 2010 – immediate compliance with ToS required

    7. Change 1 – Minimising waste New obligation when dispensing ALL prescriptions for ALL appliances, that the patient should be appropriately advised on the importance of only requesting items they actually need PMRs should be used to inform the advice given to the patient

    8. Change 2 – Repeat dispensing When dispensing a batch issue for an appliance, the pharmacist should establish whether the ‘manner of utilisation’ has changed, such that a review is appropriate This addition mirrors the existing requirement to make checks prior to dispensing batch issues for medicines

    9. Change 3 – Identification of the pharmacy When dispensing an appliance, the patient should be provided with a written note of the pharmacy name, address and telephone number Dispensing labels or other methods can be used

    10. Change 4 – Signposting If a pharmacy can’t dispense a script they can: refer the patient to another pharmacy or DAC (with patient consent) or Provide the patient with the contact details of two suppliers these may be provided by the PCT; or by obtained from other information sources, e.g. www.nhs.uk

    11. Change 5 – Home delivery The pharmacy must offer to deliver specified appliances to the patient’s home Delivery must be made with reasonable promptness and at a time agreed with the patient The packaging used for the appliance must not have any markings which could indicate the contents The method of delivery must not convey the type of appliance being delivered

    12. Change 5 – Home delivery The offer of home delivery need not be made pro-actively on each occasion a prescription is presented The pharmacy can use additional methods to ensure that patients know that the free service is available, e.g. reference in practice leaflet Home delivery could be made by pharmacy staff Royal Mail other carriers

    13. Change 6 – Supplementary items When dispensing specified appliances the pharmacy must provide a reasonable supply of appropriate supplementary items (disposable wipes and disposal bags) The appliances for which supplementary items should be given will be indicated in the entry in the Drug Tariff

    14. Change 7 – Clinical advice The pharmacy must ensure that the patient can consult a person to obtain expert clinical advice about a specified appliance Or where the pharmacist believes it appropriate, to refer the patient to the prescriber Or to offer the patient an Appliance Use Review Where ‘expert clinical advice’ is given, this must be provided by a person who is suitably trained and who has relevant experience in respect of the appliance

    15. Change 7 – Clinical advice Where the pharmacy uses a telephone care line, then this must be available at all times Or the telephone number/web address of NHS Direct should be made available through the telephone care line when the service is not available If the pharmacy is not able to provide the AUR Service, the patient must be given the contact details of at least two pharmacies or suppliers of appliances who are able to arrange for the service to be provided (if contact details are known)

    16. Change 8 – Stoma Appliance Customisation (Advanced service) Customisation of stoma appliances so that they are a better, more comfortable fit for the patient, which will encourage better use and minimise waste If the pharmacy can’t provide the service the patient should be signposted (as per Change 4)

    17. Change 8 – Stoma Appliance Customisation (Advanced service) The conditions that must be satisfied are: Notification of the PCT and NHS Business Services Authority prior to commencement of the service Having an acceptable system of clinical governance in place SOPs in place to ensure referral of patients to the prescriber where the stoma appliance is not suitable for further customisation or where a stoma appliance has been customised and is not a proper fit for the patient The service must be provided from an ‘acceptable location’, There is no requirement for the PCT or NHS BSA to accredit the pharmacy before the service commences

    18. Change 8 – Stoma Appliance Customisation (Advanced service) Customisation can be carried out at alternative premises The service must be provided by appropriately trained and qualified persons Records of customisation are kept (copies must be given to the patient and sent to GP/HCPs when requested by the patient) Minimum three months notice to the PCT/NHS BSA before the pharmacy can cease to provide the service (unless illness or other reasonable cause prevents such notice)

    19. Change 9 – Appliance Use Review (Advanced service) The aim is to improve the patient’s understanding and use of appliances by: Establishing the way the patient uses the appliance and the patient’s experience of such use Identifying, discussing and assisting in the resolution of poor or ineffective use of the appliance by the patient Advising the patient on the safe and appropriate storage of the appliance Advising the patient on the safe and proper disposal of the appliances that are used or unwanted

    20. Change 9 – Appliance Use Review (Advanced service) The AUR may be provided at the pharmacy at the patient’s home Before providing the service, the pharmacy must notify the PCT and NHS Business Services Authority that: it wishes to provide the service produce to the PCT and NHS BSA a statement as to whether the service will be provided at the patient’s home unless the AUR will only be provided solely at patient’s homes, a statement of each location at which the service is to be provided

    21. Change 9 – Appliance Use Review (Advanced service) Before providing the service, the pharmacy contractor must provide the PCT the following information in relation to each pharmacist or specialist nurse who are to provide the AUR service: Full name Documentary evidence of qualifications (i.e. education, training or experience in respect of the use of specified appliances) Details of competency in respect of the use of specified appliances (i.e. details as appropriate of relevant clinical training and practice in respect of the use of specified appliances)

    22. Change 9 – Appliance Use Review (Advanced service) The pharmacy must be satisfactorily complying with the Terms of Service for the Essential services The pharmacy must have an acceptable system of clinical governance SOPs must be in place to ensure referral of patients to the prescriber of the appliance in any case where a matter relating to the patient’s use of a specified appliance arises in the course of an AUR but falls outside the scope of the service

    23. Change 9 – Appliance Use Review (Advanced service) Where the service is provided at the pharmacy, the consultation area must: be distinct from the public area be clearly designated as an area for confidential consultations allows all persons taking part in the AUR to sit down together and talk at normal speaking volumes without being overheard by other visitors to or staff at the pharmacy The discussion about appliances might require higher standards of visual privacy than would be expected in an MUR

    24. Change 9 – Appliance Use Review (Advanced service) The service must be provided where reasonably possible within 2 working days of the patient requesting a review or agreeing to one The pharmacist or specialist nurse must obtain the patient’s written consent before providing the service

    25. Change 9 – Appliance Use Review (Advanced service) A record must be completed, containing: the date of the review the name of the pharmacist or specialist nurse who undertook the review the name of the patient, and the address at which the review took place the name of any other person present during the review (and their relationship with the patient) the reason why a review is required the advice given to the patient any intervention made

    26. Change 9 – Appliance Use Review (Advanced service) The patient must be informed in writing that the record will be made and that it will be forwarded as follows: a copy must be sent to the pharmacy contractor the information about the date of review, the identity of the patient and the pharmacist or specialist nurse who carried out the review must be sent to the patient’s GP any information which the pharmacist or specialist nurse considers it necessary for the GP to be aware of, must be forwarded to the GP any information sent to a GP must also be copied to any nurse employed by a PCT who is working with the GP to provide medical services

    27. Change 9 – Appliance Use Review (Advanced service) The maximum number of AURs is not more than 1/35 of the aggregate number of specified appliances dispensed during that financial year Pharmacies may need to keep a cumulative record of how many specified appliances have been dispensed

    28. Change 10 - Inducements The ToS prohibit a pharmacy from receiving any gift or reward in respect of only providing contact details of other providers of appliances, or for only referring prescriptions to a provider ‘Agency agreements’ - if the pharmacy does nothing more than forwarding the prescription, the prohibition on inducements prevents the receipt of referral fees

    29. Change 10 - Inducements If the pharmacy undertakes any other activity in relation to the transaction, for example: contacts the provider for stock availability information so that the patient can be informed of expected delivery date liaises with the provider over the delivery preferences of the patient collects the prescription charge or carries out the checking of exemption claims provides supplementary items then the receipt of an agency fee associated with those activities would not be prohibited

    30. Change 11- Emergency supplies A prescriber may request an emergency supply of an appliance, provided that he undertakes to furnish a prescription within 72 hours (or transmit an electronic prescription)

    31. Funding – Essential services Dispensing fee – as now Additional dispensing fee Ł3.40 for specified appliances (bar intermittent self-catheters which will receive Ł9.30) Measured and fitted fee (where applicable) Ł2.60 Expensive Rx fee – as now

    32. Funding – Advanced services Stoma Appliance Customisation - Ł4.32 will be paid for every Part IXC prescription item that can be customised AUR Ł27 (AURs on pharmacy premises) Ł54 (at patient’s home) Ł27 (for subsequent off-site AURs provided at the same location in a 24 hour period)

    33. Support for Contractors DH guidance PSNC guidance PSNC service templates NHS PCC assurance framework www.psnc.org.uk/appliances

    34. More help needed with this presentation? Contact the PSNC Information Team info@psnc.org.uk 01296 438427 (option 1) Further copies of this presentation and associated resources can be downloaded from www.psnc.org.uk/appliances

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