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Trainee Revalidation on SOAR: Online Processes Overview

Learn about completing declarations, revalidation, and further support on the online SOAR platform. Access the site, login, manage declarations, and receive support for trainee revalidation. Follow step-by-step instructions and guidelines provided in the system. For technical queries, contact SOAR@nes.scot.nhs.uk with your GMC number, Deanery/Region, and problem description.

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Trainee Revalidation on SOAR: Online Processes Overview

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  1. Trainee Revalidation on SOAR An overview of the online processes

  2. Outline • Overview of online processes on SOAR • Completion of declarations by Trainees • Revalidation • Further support • www.appraisal.nes.scot.nhs.uk • Follow appropriate redirection to login

  3. Administrator Trainee Ed Supervisor TPD PgDean / RO SOAR login requests Complete Declarations Ed Sup signs off declaration; and notes any issues arisen in the declarations or the discussions TPD review declarations and ARCP Revalidation recommendation for all green / OK (batch) @ Submit to Ed Sup for review Makes suggested “Outcomes” to support Revalidation Assigning of Ed Sups and Training Program Director (TRD) Review outcomes of others (individually) @ Health / Probity / Complaints / Work History Declarations (system initiated, manually or automatically) Electronic processes on SOAR for Trainee Revalidation Confirmation of Revalidation outcome GMC Connect

  4. Overview of SOAR • Standard secure login website • Trainee data imported from Pinnacle (nightly) • Only action Trainees are asked to do on SOAR is complete self declarations • www.appraisal.nes.scot.nhs.uk • Follow appropriate redirection to login

  5. Login • Login details automatically sent • If not received, Request Login (select Trainee)

  6. Welcome Screen • My Details – mostly for info • My Declarations – for completion

  7. Pinnacle data imported nightly • If information is not accurate, contact us with details of correction

  8. SOAR Details = login details • Preferred e-mail address • If different from Pinnacle import • No one has access to user login details • We can only reset logins

  9. ARCP information imported from Pinnacle • “Outcome to Support Revalidation” • Marked by TPD • Reviewed by PgDeans

  10. History of annual declarations • Issues / No Issues brings up Educational Supervisor comments

  11. Revalidation recommendations made by Responsible Officers • “24h delay” built in for cancelling / amending recommendations • SOAR will be updated when GMC accepts RO recommendations

  12. Completion of Declarations • Available upon first login • New declarations to be set up automatically 9 months* after sign off by Educational Supervisor • Health • Probity • Complaints • Work History * To be confirmed / built

  13. To complete the declarations: • Click “My Declarations” • Click on Notepad icon(this takes you to the declaration details)

  14. Declaration Details • Declarations (Health / Probity / Complaints / Work History) • Submit declarations AFTER completing the declarations • Educational Supervisor’s comments

  15. Health Statement • Yes / No questions • Comments if required • Tick boxes • Option to upload files if required • Finish by clicking Save

  16. Probity Statement • Same format • Yes / No questions • Comments if required • Tick boxes • Finish by clicking Save • Same forms for all doctors

  17. Complaints Statement • Same format as before • Yes / No questions • Comments if required • Tick boxes • Upload supporting info • Finish by clicking Save • “All info is true to best of my knowledge” tick box near bottom – don’t forget to tick this!

  18. Work History • For each place worked at in last 12 months: • Dates (From / to) • Place of work • Description of work • Option to Edit or Delete • Option to “Add New Work History” • Finish by clicking Save

  19. Return to “Details”… • …To submit declaration • You will be prompted with an “Are you sure?” box

  20. “OK” to proceed • SOAR will email Ed Supervisor • Who logs in to review your submitted declarations

  21. Ed Supervisor will add additional comments as appropriate • Any answers where Trainees were asked for additional comments will be highlighted as “issues” • Any “issues” highlighted will require the Supervisor to enter comments to ensure discussions were had around this. • Supervisor sign off near bottom of page

  22. Revalidation • Responsible Officer = NES Medical Director • Recommendation will be based on: • Completion of Declarations • Signed off by Educational Supervisor • Reviewed by Training Program Director • Post-grad Dean to suggest Outcome to RO • Other information available to RO / PgDean

  23. Further Support • For technical queries relating to SOAR, please email SOAR@nes.scot.nhs.uk • We need your GMC number • Which Deanery/Region you are in • Description of problem • For other general training programme queries - please contact your local deanery for further assistance

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