1 / 35

SWCAP Budgeting

This document outlines the SWCAP budgeting methods and procedures for state departments, including details on SWCAP apportionments, calculations, and approval requirements.

sbugbee
Download Presentation

SWCAP Budgeting

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. SWCAP Budgeting

  2. SWCAP Budgeting • SWCAP Detail by Agency reports are available on the Internet no later than October 1. • Revision or change to these reports is shown at this website. • Click here to see a Detail by Agency report.

  3. SWCAP Budgeting- continued • Department of Finance budget analyst receive a SWCAP Apportionments. • Click here to see a SWCAPApportionments.

  4. SWCAP Budgeting- continued • Budgeting for SWCAP is similar to budgeting for Pro Rata. • Except the budgeted amount for federal fund is not specified in the “Detail by Agency” printout.

  5. SWCAP Budgeting- continued • SWCAP Apportionments is used to determine the amount to budget for SWCAP. • State departments receiving federal funds will recover SWCAP.

  6. SWCAP Budgeting- continued • Finance budget analyst: • Verify State department • Verify amount • Calculate SWCAP amount • Sign and date • Copy for files • Return to the SWCAP analyst by the due date.

  7. SWCAP Budgeting- continued • State department may complete the SWCAP Apportionments but it must be approved and signed by the Finance budget analyst.

  8. SWCAP Budgeting- continued • SWCAP Apportionments not signed or incorrectly signed is returned to the Finance budget analyst for approval. • Signature box is on the next slide.

  9. SWCAP Budgeting- continued • Two methods to determine the amount to budget for SWCAP are: • Method A • Method B

  10. SWCAP Budgeting- continued • Method A is the most common method to determine an amount to budget for SWCAP. • Method A uses federal fund dollars and total State department appropriation for State operations.

  11. SWCAP Budgeting- continued • Method B is the other method, which uses any other calculation method, to determine an amount to budget for SWCAP. • Method B is acceptable providing Finance and the federal government agree and it is documented.

  12. SWCAP Budgeting- continued • Method A calculation is: Federal funds/State operations $’s multiplied by the entire departmental SWCAP apportionment amount.

  13. SWCAP Budgeting- continued • Method A is illustrated on the next few slide. • Funding for a State department is shown on the first slide.

  14. SWCAP Budgeting- continued SWCAP Apportion- ments $1.0 Million General Fund 50% Funding State department 50% Federal Fund State department receives 50% of its funding from the State General Fund and 50% from the federal government. Governor’sBudgetP.S.O.E.&E.SWCAP $500,000

  15. SWCAP Budgeting- continued • Amount of SWCAP apportioned to a State department is on the next slide.

  16. SWCAP Budgeting- continued SWCAP Apportion- ments $1.0 Million General Fund 50% Funding State department 50% Federal Fund Governor’sBudgetP.S.O.E.&E.SWCAP 500,000 State department SWCAP amount in the Detail by Agency report is $1.0 million.

  17. SWCAP Budgeting- continued • Next slide shows the SWCAP budget amount for a State department. • Amount represents monies to be: • Received from the federal government. • Transferred to the General Fund.

  18. SWCAP Budgeting- continued SWCAP Apportion- ments $1.0 Million General Fund 50% Funding State department 50% Federal Fund Amount to be included in a State department budget is $500,000. 50% x $1.0 M = Governor’sBudgetP.S.O.E.&E.SWCAP $500,000

  19. SWCAP Budgeting- continued • Let’s look at a sample SWCAP Apportionments, which reflects the method shown on the previous slides. • This is Method A.

  20. x = SWCAP Apportionment Use one computation sheet for each federally funded State department. Attach this computation sheet to the SWCAP Apportionments. __________________________________________________________ As a rough guide, the State department should recover a portion of the SWCAP apportionment equal to the State department’s federal funding portion of the total State department state operations budget. Instructions State departmentcode/name METHOD A Current YearFederal Funding $ Current YearState Operations $ Budget Year SWCAPPlan Apportionment $ Budget SWCAP Amount(whole dollars) Post this amount on SWCAP Apportionments. $

  21. x x = = Budget Year SWCAPPlan Apportionment$ SWCAP Budgeting- continued Budget SWCAP amount(whole dollars) Post this SWCAP amount on SWCAP Apportionments. $ Current YearState Operations $ Current Year Federal Funding $ $1,000,000 $125,000 $250,000 $500,000

  22. SWCAP Budgeting- continued • Method B is the other method to determine an amount to budget for SWCAP.

  23. SWCAP Budgeting- continued Comments Method B __________________________________________________If Method A is not used to calculate the budgeted amount, show the computations and explain why Method A was not used. This is the budgeted SWCAP amount on the SWCAP Apportionments. This is the amount to be included in the Budget for SWCAP. Approved by Finance Budget Analyst (print name) Date Telephone Number Sample Sample Sample Sample

  24. SWCAP Budgeting- continued • Method B is used when: • Acceptable to the federal cognizant agency. • Based on past histories. • Represents the State department operation and SWCAP amount to be recovered.

  25. SWCAP Budgeting- continued • Method B typically uses personal services. • Other methods are: • Cost allocation system. • Time reporting distribution. • Staffing in the federal grant to all other staffing.

  26. SWCAP Budgeting- continued • Using personal services as an allocation method is illustrated on the following slide.

  27. SWCAP Budgeting- continued State department allocates SWCAP using personal service, as this reflects the administrative workload for various programs. Calculation for 2006-07 is based on budgeted personal service. Federal PY 17.2 Total PY x $207,641 = 76.2 X $207,641 = $46,869 = $47 (rounded to thousands) Budgeted SWCAP is $47.

  28. SWCAP Budgeting- continued • Amount ($47) is: • Shown in the State department budget. • Shown on the Supplementary Schedule of Operating Expenses and Equipment(DF-300). • Included in the total SWCAP budget in Schedule 9 (Comparative Statement of Expenditures by Organization Unit, Character, Function and Fund).

  29. SWCAP Budgeting- continued • Amount ($47) is: • Included in Indirect Cost Rate Proposal (ICRP). • Recovered from the federal government. • Transferred to the General Fund.

  30. SWCAP Budgeting- continued • When no amount will be recovered, State departments must document the “Zero” SWCAP amount budgeted. • Documentation must include: • Grant application • Legislation • Other relevant information

  31. SWCAP Budgeting- continued • SWCAP budget amount shown on the Supplementary Schedule of Operating Expenses and Equipment(DF-300). • Use UCM number 330439. • Enter SWCAP amount. Do not total Pro Rata and SWCAP as one amount.

  32. SWCAP Budgeting- continued • State department and Finance budget analyst verify the DF-300 amount. • Discrepancies between budgeted amount and DF-300 amount must be explained to the SWCAP analyst.

  33. SWCAP Budgeting- continued • Amounts not budgeted properly or not budgeted will result in: • Over or understated Governor’s Budget. • Deficit appropriation. • Lost revenue for the General Fund.

  34. SWCAP Budgeting- continued • Additional information can be found in the Budget Analyst Guide (BAG).

  35. We hoped this helped. Please view our other presentations.

More Related