Writing and Editing Tools

1. Lesson 6 Writing and Editing Tools

2. Objectives 1. Use AutoComplete, AutoCorrect, AutoText, and smart tags. 2. Check spelling and grammar. 3. Use the Thesaurus. After completing this lesson, you will be able to: Objectives continued

3. Objectives (Objectives continued from previous slide) 4. Find and replace text. 5. Move text. 6. Copy text.

4. Smart tag list of actions Figure 6-1 Smart tags help save time by performing actions in Word. The smart tag indicator is a purple dotted line.

5. AutoCorrect dialog box AutoCorrect corrects the capitalization and spelling automatically after completing a word or pressing the space bar. Figure 6-2

6. Controlling AutoCorrect options Figure 6-3 • Steps: • Move the I-beam anywhere into the autocorrect options button appears. • Click the button and choose undo to revert back to before the correction. • Or choose Control AutoCorrect Options.

7. AutoCorrect Options • Correct Two Initial Capitals • Capitalize first letter of sentences • Capitalize first letter of table cells • Capitalize names of days • Correct accidental usage of Caps lock key • Replace text as you type

8. Undoing automatic corrections Figure 6-4 • Steps do undo automatic corrections • Click anywhere in the phase or correction • The mouse becomes a pointer and the box turns into the AutoCorrect Options button. • Click the AutoCorrect Option button and click one of the pop up options.

9. Using the AutoText toolbar Figure 6-5

10. Create AutoText dialog box • Steps: • Select the text you want as AutoText. • Click on new from the AutoText toolbar • Give the AutoText a name • Click okay. Figure 6-6

11. Inserting an AutoText entry Figure 6-7 • Steps: • Click All Entries from the AutoText toolbar. • Select Normal • Look for the required AutoText.

12. Checking spelling • Three ways to check spelling use: • Spell check button from the Standard Toolbar • F7 on the keyboard • Tools from the Menu bar, Spelling & Grammar option Figure 6-8

13. Using the Thesaurus • Bring up the Thesaurus by: • Shift + F7 • Tools from the Menu Bar and select language, then Thesaurus Figure 6-9

14. Using the Find feature Ctrl + F Or Edit from the Menu Bar then select Find to bring up the Find and Replace Dialog Box Figure 6-10

15. Using the Replace feature Ctrl + H or use the Edit , then Replace from the Menu Bar to bring up the Find and Replace Dialog Box. Figure 6-11

16. Replacing formatting Figure 6-12

17. Replacing special characters Figure 6-13

18. Clipboard task pane • There are two types of clipboards: • Word Clipboard which stores one item at a time. • Office clipboard which stores 24 items at a time. Figure 6-14

19. Pasting text Figure 6-15 Use the paste button from the standard toolbar, ctrl + V, shortcut menu (right mouse click) or the clipboard task pane for pasting.

20. Using the shortcut menu to cut • Steps: • Select the text. • Click the right mouse button. • Select cut from the options. Figure 6-16

21. Drag-and-drop pointer • Text is not transferred into the clipboard when the drag-and-drop method is use. • Steps: • Select Text. • Hold down the left mouse button and drag the insertion point to the desired location and release the button. Figure 6-17

22. Copying with the drag-and-drop pointer Figure 6-18 Use the same method as cutting text just hold down on the ctrl button while dragging the text.

23. Using Paste Special Figure 6-19