Chapter 3: The Project Management Process Groups: A Case Study

1. Chapter 3: The Project Management Process Groups: A Case Study Project Execution & Closing Thursday, January 25 Information Technology Project Management,Fourth Edition

2. Today’s Schedule • Chapter 3Project Execution & Closing Introduces Deliverables for your project • Assignment #2 Create project teams and select project Information Technology Project Management, Fourth Edition

3. Learning Objectives • Review a case study of an organization applying the PM process groups to manage an information technology project, and understand the contribution that effective project initiation, project planning, project execution, project monitoring and controlling, and project closing make to project success. • Create project teams and select project Information Technology Project Management, Fourth Edition

4. Project Management Process Groups • A process is a series of actions directed toward a particular result. • Project management = interlinked processes. • The project management process groups include: • Initiating processes • Planning processes • Executing processes • Monitoring and controlling processes • Closing processes Information Technology Project Management, Fourth Edition

5. Level of Activity and Overlap of Process Groups Over Time Information Technology Project Management, Fourth Edition

6. Project Planning • The main purpose is to guide execution. • Key outputs included in the JWD project include: • A team contract. • A scope statement. • A work breakdown structure (WBS). • A project schedule, in the form of a Gantt chart with all dependencies and resources entered. • A list of prioritized risks (part of a risk register). These are the deliverables for your projects! Information Technology Project Management, Fourth Edition

7. Figure 3-4. JWD Consulting Intranet Site Project Baseline Gantt Chart Information Technology Project Management, Fourth Edition

8. Table 3-8. List of Prioritized Risks Information Technology Project Management, Fourth Edition

9. Project Executing • Project execution usually takes the most time and resources. • Project managers must use their leadership skills to handle the many challenges that occur during project execution. • Many project sponsors and customers focus on deliverables related to providing the products, services, or results desired from the project. Information Technology Project Management, Fourth Edition

10. Table. 3-10. Part of Milestone Report Information Technology Project Management, Fourth Edition

11. Project Monitoring and Controlling • Involves measuring progress toward project objectives, monitoring deviation from the plan, and taking corrective action to match progress with the plan. • Affects all other process groups and occurs during all phases of the project life cycle. • Outputs include performance reports, requested changes, and updates to various plans. Information Technology Project Management, Fourth Edition

12. Project Closing • Involves gaining stakeholder and customer acceptance of the final products and services. • Even if projects are not completed, they should be formally closed in order to reflect on what can be learned to improve future projects. • Outputs include project archives and lessons learned, which are part of organizational process assets. • Most projects also include a final report and presentation to the sponsor or senior management. Information Technology Project Management, Fourth Edition

13. Project and Team Selection • Form teams of 4 persons • Exchange info for communication • Set first meeting to begin Charter deliverable • Record all team decisions and meetings, due as “Keeping Records” at end of project • Establish a Project Website, use Clayton State student space of one team member Information Technology Project Management, Fourth Edition

14. For Tuesday, January 30 • For Tuesday, January 30 Begin Chapter 4 Integration Management Read up to Project Execution • Assignment #2, Project Selection Charter Due Monday, January 29 Bring a Hard copy of Charter to Tuesday class, with ALL team member signatures!!!! Information Technology Project Management, Fourth Edition