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eProcurement policy in the EU

This document outlines the objectives, current state, and IT infrastructure of eProcurement in the EU. It emphasizes the importance of openness and partnership, data policy, and the digital transformation of public procurement.

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eProcurement policy in the EU

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  1. eProcurementpolicyin the EU Frascati(Villa Mondragone)2July2018 Nikita Stampa Head of UnitDG GROW G4

  2. Agenda • Objectives • The state of play in EU • The eprocurementIT infrastructure • Openness& partnership • Data policy • Digital Transformation of Public Procurement • OOP • DT

  3. 1. Objectives

  4. Stakeholders engagement • Development of IT tools • Funding • Standardisation activities • Updating of Standard Forms • Promotion of TED Open data and DIGIWHIST • Policy and initiatives on contract registers • TOOP project • Legal verification of transposition Eproc – key objectives • Transparency • Simplification of procedures • Increasing competition • Fight against corruption • Savings

  5. 2. The state of play in EU

  6. The eprocurement journey eESPDonly 4/2018

  7. > 90% of the infrastructructurereceived EU funding (CEF, ESIF) • CEF: 33 m euro (2014-2017) for eproc and einvocing • CEF (2018): €10m for proc and einvoicing • eInvocing standard (development) State of play • eNotification and eAccess: achieved • eSubmission take up levels: • High: CY, EE, EL, HR, IE, LT, MT, NL, PT, SE, FI, UK • Medium: the rest • Low: BG, HU, LU, PL, RO, SI

  8. > 90% of the infrastructructurereceived EU funding (CEF, ESIF) • CEF: 33 m euro (2014-2017) for eproc and einvocing • CEF (2018): €10m for proc and einvoicing • eInvocing standard (development) State of play • ESPD: Achieved in > half MS • Contract Register = 20 MS • eAuctions: generally available • DPS: increasing • eCatalogues: typically at central level (CPBs) • eSignature: available almost every where

  9. National business model2017 - 2018 eTenderingsystems

  10. 2. The eprocurement IT infrastructure

  11. EU Funding • EU fundingcritical for the developmentof IT infrastructure (CEF, ESIF) • CEF: 33 m euro (2014-2017) for eproc and einvocing • CEF (2018): €10m for proc and einvoicing • eInvocingstandard (development)

  12. ESPD service providers list https://webgate.ec.europa.eu/fpfis/wikis/display/EPROC/ESPD+service+providers

  13. Tender Electronic Daily http://TED.Europa.eu eCertis – EU online broker of certificates – matches criteria for PP and means of proof • https://ec.europa.eu/tools/ecertis/search eESPD(European Single Procurement Document) – a structured self-declaration https://ec.europa.eu/tools/espd (COM service is transitory solution. It can be used until April 2019)

  14. eProcurement life cycle TED ESPD eCertis

  15. 3. Openness & partnership

  16. Our workingmethod • Multistakeholders groups (EXEP and EMESFeI) • “Le tour d’Europe”: workshops in the MS • Award on “Better governance through procurement digitalization” • Conferences • Open data (TED and eCertis) • Wiki

  17. EXEP reports https://ec.europa.eu/growth/single-market/public-procurement/e-procurement_en • Endorsed in March 2018:  "Governance of the ESPD data model" • Endorsed in September 2017 "Contract Registers", "Electronic Catalogues" and "Certification of e-Tendering Platforms". • Endorsed in October 2016: "Solutions and Interoperability", "Governance and capacity building" and "Regulatory Aspects and Interpretation".

  18. EXEP Recommendation:ContractRegisters • 10 Recommendations • Build a CR that is accessible and trustworthy • Cover the full life cycle for all contracts • Prevent duplication of data entry • Communicate the benefits to users and makeiteasier to use the data • Ownership of the CR within the public sector.

  19. EXEP Recommendation:Murphy's Law for e-procsystems • Recommendations on scenarios for how to dealwithsituationswhen e-procurementsystemsfail (e.g. Failures with third parties like time stamping, signature validation, SMS services) • Outlineofapproaches to interoperabilityandaccreditationin a numberofcases

  20. EXEP paper:eCatalogues • Paper on benefitsandimplementationofeCataloguesinpublicprocurement • eCataloguesmaybe an importanttool for facilitatingthecollection of needs for procurement planning andandcapturingthebenefitsofaggregation • eCatalogues an alsobeimportant for datacollectionfromeProcurementsystems.

  21. EXEP Paper:Certification of eprocplatforms • Scope of certification • Legal aspects • Fonctionality of platforms • Security and quality aspects

  22. EXEP Recommendation:Report on legal aspects It covers: • Legal obligation to establish an eTendering system • eSignature • Data protection and the ESPD • Trade secrets protection • National restriction to access the platform

  23. 4. Data policy

  24. Single MarketStrategy (2015) Put data on the political radar Launchedimportant actions • Digiwhist.eu (Opentender.eu) project • eForms implementing regulation • Contract register report, workshops & funding • Remedy data scoreboard

  25. Communication:Making public procurementwork in and for Europe • PP is a strategic area for policy makers Not just an administrative process, but an opportunity to deliver value for public money (14% of GDP!). • A partnership to improve the PP in practice Beyond 2014 legal reform, improvement needs smart implementation of the new rules. • The Commission is ready to play its partWe will develop a range of support tools, (guidelines, best practices) for authorities.

  26. 6 priority areas for improving PP: Boosting the digital transformation of PP • Legal obligation in October 2018, but real benefits if all steps of PP process are digitalised • Roll-out of eProcurementis slow • Continue to providetechnical & financial support to MS Improving transparency, integrity, data • Enable reporting of corruption • protecting whistleblowers against retaliation • More and better data, setting-up contractregisters

  27. Contracts Registers (CR) The context • CR are not mandated by EU legislation • Commitment in the Strategy for the Upgrading of the Single Marketto promote them • EXEP recommendation on how to implement a CR A governance tool • A monitoring and controlling mechanism • An accountability instrument of the State

  28. Contracts Registers Minimal key information to be provided by the CR • what has been announced (intention) • what has been contracted (agreement) • what has been done (implementation) A positive trend • Two MS developing Open Data solutions (FR and AT) • One solution recently implemented in six months for post-award (FI) • One new solution in development (PL)

  29. Results from 2017 survey

  30. 5. Digital Transformation of Public Procurement

  31. Only Once Principle

  32. Integration of the ESPD in the national eproc systemFinnish case

  33. Integration of the ESPD in the national eproc systemFinnish case

  34. Benefits – Finnish case

  35. Digital Transformation New (emerging) technologies • AI (Artificial Intelligence) and ML (Machine Learning) • Big Data and Analytics Reporting • Blockchain • IOT (Internet of Things) • AR (Augmented Reality) and VR (Virtual Reality) • Voice Personal Assistants Chatbots • Robots, Drones and Self-Driving Safety Features in Vehicles • …

  36. Digital Transformation Implications for public procurement • Blockchain examples in contract management or suppliers registries or for auditing; • AI or ML examples in automatic contract structure or forecasting needs; • AR (Augmented Reality) and VR (Virtual Reality) examples in simulating new environments in public works; • Voice Personal Assistants Chatbots examples in assisting both CAs and EOs during the procurement process. • …

  37. Key challenges • Interoperability between (and within) MS • User-friendliness • Digital divide: Lowlevel of digitisation of the country • Structural • Organisational • Behavioural

  38. 2018 Annual Conference18 October 2018(Lisbon)For infoGROW-Conference on Digital Transformation

  39. Thankyou! Nikita.stampa@ec.europa.eu

  40. OpenTenders.eu This platform allows you to search and analyse tender data from 33 jurisdictions (28 EU member states, Norway, the EU Institutions, Iceland, Switzerland, Georgia) and is also using data from TED.

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