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University of Kentucky Hazard Mitigation Plan Update - Draft Plan Review Meeting

Join us on March 31, 2015, for the review meeting of the Hazard Mitigation Plan Update draft led by Chief Joe Monroe and Captain Tom Matlock. Explore the planning process, risk assessment, mitigation strategy, and plan maintenance. Learn about identified hazards, vulnerability assessment, and the mitigation strategy. Engage with the public in the plan development timeline and adoption process.

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University of Kentucky Hazard Mitigation Plan Update - Draft Plan Review Meeting

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  1. University of KentuckyHazard Mitigation Plan Update Draft Plan Review Meeting March 31, 2015

  2. Chief Joe Monroe UK Police Department Captain Tom Matlock UK Crisis Management and Preparedness Laurel Wood Business Continuity Coordinator R. Josh Human Director Andrea S. Pompei Lacy Project Manager

  3. Agenda • Planning Process • Risk Assessment • Mitigation Strategy • Plan Maintenance

  4. Plan Development Timeline 1. Risk Assessment 4. Plan Adoption 2. Mitigation Strategy 3. Plan Review Fall 2014 Spring 2015

  5. Agency and Public Involvement • Steering Committee Meetings • Kick-off meeting • Introducing hazard vulnerability • Developing a mitigation strategy • Draft plan review • Individual Stakeholder Meetings • Data collection • Mitigation Strategy • Plan Maintenance

  6. Public Information: Web Page http://www.uky.edu/EM/hazardmitigationplan.html

  7. RISK ASSESSMENT

  8. Risk Assessment • Requirement: • What damage could occur? • What is the history of hazards at UK? • Where are our assets? • Where are our vulnerabilities?

  9. Hazards Identified for the 2015 HMP Severe Storm Tornado Winter Storm Hailstorm Flood Extreme Heat Drought Karst/Sinkhole Earthquake Wildfire Mine Subsidence Landslide Dam Failure

  10. Hazards Identified for the 2015 HMP Based on the best available input, vulnerability to natural hazard events was calculated with the top hazards for insured losses as: Extreme Temperature: $486,404; Severe Storm: $293,906; and Flooding: $48,516.

  11. Risk Assessment • Includes 3 parts/sections….. • Identify Hazards Hazards that could affect UK • Profile Hazards Historic events that affected UK • Assess Vulnerability Identified areas based on exposure (assets) and risk.

  12. What data is used to determine Vulnerability? Vulnerability Score = Exposure Score + Hazard Score Exposure: • Critical facilities • Building Replacement Values • Building Content Value • Building Condition • Hazardous Materials • Animal Counts • Population Hazard: • Hazard occurrences • Insurance Data • Staff Identified • Hazard losses • Insurance Data • Staff Identified • Geographic extent • State Plan Grid Data

  13. ExposureScore Is the sum of the following 7 weighted variables…. 1. Population Score (30%) Data derived from 3 sources. System wide identified population (49,129), Staff (23,330 97% located 22,598), Students (18,011) and Housing (8,527) 2. Building Value Score (20%) Insurance replacement costs from EBARS and if no entry in EBARS we used State insurance database from UK Risk Management 3. Building Content Score (20%) Insurance content value (EBARS) 4. Critical Facilities Rank (10%) Stakeholders identified 24 facilities

  14. ExposureScore Is the sum of the following 7 weighted variables…. 5. Building Condition Score (10%) Data derived from EBARS, if no EBARS entry assumed bad condition 6. HAZ/MAT Score (5%) Data derived from Occupational Health & Safety CHEMATICS (Chemicals), Environmental Health & Safety (Fuel) and Physical Plant (Fuel) 7. Animal Score (5%) Division of Animal Laboratory Services

  15. Data Sources for Hazard Scores

  16. Data Sources for Hazard Scores

  17. Data Sources for Hazard Scores

  18. Calculating the Scores Step 1: Each building received an rank from 0 - 1 1 = highest value 0 = lowest value Composite Exposure Score: All of the data was classified into 4 categories using the Natural Breaks classification choice (which breaks data into like classes) Severe High Moderate Low

  19. Mapping Your University’s Hazard Vulnerability Identifying vulnerable properties Target project areas Use assessment results to drive other planning initiatives.

  20. Extreme Temperature Vulnerability (North Campus)

  21. Extreme Temperature Vulnerability (South Campus)

  22. Severe Storm Vulnerability (North Campus)

  23. Severe Storm Vulnerability (South Campus)

  24. Flood Vulnerability (North Campus)

  25. Flood Vulnerability (South Campus)

  26. MITIGATION STRATEGY

  27. Mitigation Strategy What are our mitigation goals and actions? How will the Plan be integrated into planning mechanisms?

  28. Mitigation Strategy Guides the selection of activities to mitigate and reduce potential losses based on the risk assessment. Our Strategy contains: • Goals • Action Items

  29. Components of a Mitigation Strategy Goals: What long-term outcomes do you want to achieve? Action Items: What specific actions will the university take to reduce risk to hazards? Action Plan: How will the actions be prioritized and implemented?

  30. Mitigation Goals • Protect lives • Protect Property • Policies and Practices • External Partnerships • Education and Outreach

  31. GOAL 1 Protect lives and reduce injuries from hazards and threats.

  32. GOAL 1: Protect Lives • Construct Retention and channel modification projects • Identify NWS approved shelters in new and existing buildings • Evacuation Support Kits

  33. GOAL 2 Protect university property, organizational information, and research from hazards and threats.

  34. GOAL 2: Property Protection • Install lightning protection • Connect 4-H camps to sewer lines • Assess structural conditions of buildings • UK/Nicholasville Road Flood Mitigation Project • Alumni Drive Culvert Replacement

  35. GOAL 3 Enhance existing, or develop new University policies and practices that are designed to reduce damaging effects from hazards and threats.

  36. GOAL 3: Policies and Practices • Building emergency action plans • Require incorporation of emergency instructions into campus policies. • Create and enforce university design and construction standards • Establish guidance for Student Affairs to manage hazardous events.

  37. GOAL 4 Build stronger partnerships between government, educational institutions, business, and the community.

  38. GOAL 4: Partnerships • Assign member of UK committee to other hazard workgroups • Encourage incorporation of educational materials into school education programs

  39. GOAL 5 Build disaster preparedness through mitigation education and outreach.

  40. GOAL 5: Education and Outreach • Maintain C-CERT • Educate on personal preparedness • Build more awareness of UK Alert • Develop baseline informational materials on shelter recommendations.

  41. HOW WILL WE MAINTAIN OUR PLAN? UK Mitigation Plan Website Mitigation Planning Workgroup CHAMPS System Peer Learning/ Training

  42. HOW WILL WE MAINTAIN OUR PLAN? Mitigation Planning Workgroup • Meet on a routine basis • Review disaster management activities • Discuss improvements to policies and procedures • Report on progress with mitigation plan and disaster management

  43. HOW WILL WE MAINTAIN OUR PLAN? • Attending trainings, keep informed of progress in statewide mitigation – Adapt plan accordingly • Network with other in-state universities for resource sharing to improve evaluation methods of plan. Peer Learning/ Training

  44. HOW WILL WE MAINTAIN OUR PLAN? UK Mitigation Plan Website

  45. HOW WILL WE MAINTAIN OUR PLAN? • Keep inventory of university buildings • Record damages • Search for funding opportunities • Submit preliminary application, Mitigation Action Form (MAF) for FEMA funding. CHAMPS System

  46. Next Steps: • Review Draft Plan • Provide feedback by April 16 • Go Cats!

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