AG Team managers’ briefing

<Insert Event Logo> <Insert Date> AG Team managers’ briefing

Briefing agenda • Welcome and Introductions • Competition Jury • Schedules and Timetables • Check-in and Procedures • The course • Post-Race Procedures • Water Quality Test Results • Weather forecast <Insert Event Logo>

Welcome and Introductions • <Insert name>, <highest ranked ITU Executive Board representative> • <Insert name>, ITU Team Leader • <Insert name>, ITU Technical Delegate • <Insert name>, ITU Assistant Technical Delegate • <Insert name>, ITU Head Referee • <Insert name>, ITU Medical Delegate • <Insert name>, LOC Director {comment – to be deleted: Insert the names of the officials that are attending the briefing and delete the rest} <Insert Event Logo>

Competition Jury • <Insert name>, Chair • <Insert name> • <Insert name> {comment – to be deleted: Insert the names of the Competition Jury Members} <Insert Event Logo>

Schedule and Timelines Day { comment – to be deleted: include the day } hh:mm – hh:mm Action{ comment – to be deleted: include the action} {comment – to be deleted: you need to provide information for the following scheduled activities: registration times, training/familiarization schedule, nations parade, pasta party, transition check in, warm up and start times, ceremonies, closing functions} <Insert Event Logo>

Parade of Nations • {Insert all the important information regarding the parade of nations} <Insert Event Logo>

Registration Process {insert registration times and days for different groups} <Insert Event Logo>

Registration Process Athlete must register in person. Athlete must present a photo identification document (passport, driving licence, national id card, triathlon licence with photo). No payment – no race pack: payment in cash at the accreditation desk is possible before the registration process. Payment can be made by Team Manager or directly by the athlete if approved by the Team Manager {modify according to the event} <Insert Event Logo>

Registration Process • Swim cap (check you have right colour) • Timing chip • Race number (safety pins) • Body decals (Category/race number) + wetsuit decals • Stickers (3 for helmet, 1 for saddle, 1 for sports bag) • Wristband/ Accreditation {choose the correct} • {modify according to the event} <Insert Event Logo>

The Venue <Insert map and point the transition zone, the athletes lounge, the start area, pre-start area and the finish> <Insert Event Logo>

Schedule and Timelines { comment – to be deleted: include table with the following information: race category/ race numbers/ start times/ body marking/ cap colour } <Insert Event Logo>

Cut off times { comment – to be deleted: the cut off times, if applicable} <Insert Event Logo>

Waves start times {comment – to be deleted: incude a table with the start times, the AG categories per wave and the swim cap colours} <Insert Event Logo>

Transition check-in schedule Time schedule • hh:mm – hh:mm • Timeshcedule per wave • { Checks Uniform (final) Timing Chip } • Go in the gatecorresponding to yourcategory / wave <Insert Event Logo>

Check-in procedures Bike and Helmet check-in (day before your race) Using the accreditation / wristband {comment – to be deleted: include the colour wristband that will be allowed} • Review your time slot to ensure smooth check-in • Check-in the day before is mandatory • Bike Check Race day check in: • Body marking check(to be applied to each arm and leg, age category on one calf) • Bag storage • Uniform/ Wetsuit Check

TA check-in flow <Insert map with the flow of TA> <Insert Event Logo>

Pre-start Procedures Athlete line-up: • {comment- to be deleted: describe with details the athletes line up} • Bag-drop area: no other equipment than the one used for the competition are in TA. The rest is either given to one of your support team or dropped in the bag drop area at {insert location} . Use bag sticker. • Pre-start area (4 boxes): be there 30 minutes before start. Listen for announcements. Look for swim cap colors. Ensure you have your timing chips • Start: Do not take non-essential equipment to start platform, including water bottles or clothing. Give to support team or place into bins. <Insert Event Logo>

Line-up map <Insert map and point the pre-start area and the swim start> <Insert Event Logo>

Start Procedure Athletes in position: • Follow instructions of the start officials • The start can be given any timeafter the Head Referee announces ”On your mark” • Electronic horn blast / Air horn blast {choose the correct} • The race starts • Starting in an earlier wave: DSQStarting in a later wave: time starts from your wave.No start between waves is allowed. <Insert Event Logo>

False Start Procedures False start withmanyathletes: • Several horn blasts • Kayaks move in front of you • Everyone goes back to her/his original start spot <Insert Event Logo>

The Course Swim <number> lap(s) of <lenght of one lap>m Bike <number> laps of <lenght of one lap>km Run <number> laps of <lenght of one lap>km <Insert Event Logo>

The Course <Insert the overall course map> <Insert Event Logo>

Swim course • Today’s temperature: Water: °C(hh:mm) Air: °C WBGT: °C Relative humidity % • Wetsuit allowed/ Wetsuit not allowed {choose the correct} • In case of non-wetsuit event the race number is forbidden during the swim • Buoys to left/ right shoulder {choose the correct} • <number of laps>laps(total distance of <total lenght of the swim in meter>m) • Distance to the first turn buoy<lenght in meter>m • Take cap, gogglesto transition into your area • Warm up area outside the course • Swim cut-off: 30 minutes from start of the wave {insert according to ITU Comp Rules}

Swim course Map <Insert Swim Course Map with the warm up area> <Insert Event Logo>

Swim Exit to Transition Zone <Insert Swim Exit to TZ Map> <Insert Event Logo>

Transition Area • Traditional Bike Racks – numbered – every 75cm • Orientation boards at the beginning of each rows • Special care on the proper placement of the bicycle on the bike rack (please check rules) • All equipment within your space • Do NOT stop at swim exit or anywhere before TA to remove your wetsuit • Bags to the Athletes Lounge <Insert Event Logo>

Transition Area • Helmets must be fastened before unracking your bike • Race bib number is not mandatory for the bike segment, but mandatory for the run • Uneven surface transition. Grass can be slippery. • Mount line is green. • Dismount line is red. <Insert Event Logo>

Transition Zone Flow <Insert TZ to Bike entrance map> <Insert Event Logo>

Bike course • <number of laps>laps(total distance of <total lenght of the bike in kilometer>km) • Hilly / flat and technical / not technical {choose the correct} • Always ride on the right/left, pass on the left/right {choose the correct} • Warn the athlete you want to pass • Timing mat at the end of each lap, but you are responsible to count for yourself • Bike Penalty boxes on the {insert location} • Dismount line on the {insert location} <Insert Event Logo>

Bike Course Map <Insert Bike Course Map (show locations penalty box & littering zones) (clarify the route per lap)> <Insert Event Logo>

Draft Zones • Legal distance: 10m from front wheel to front wheel 20 seconds to overpass • Motorbike draft zone: 15m long • Vehicle draft zone: 35m long 10m <Insert Event Logo>

Drafting Rules An athlete may enter a bike draft zone in the following circumstances: • If the athlete enters the draft zone, and progresses through it within the allotted time in the overtaking manoeuvre; • For safety reasons; • 100 meters before and after an aid station or transition area; • At an acute turn; • If the Technical Delegate excludes a section of the course because of narrow lanes, construction, detours, or for other safety reasons. <Insert Event Logo>

Drafting Rules Overtaking: • An athlete is passed when another athlete's front wheel is ahead of theirs; • An overtaken athlete must drop out of the draft zone of the passing athlete by continuously make rearward progress out of the draft zone of the passing athlete. Re-passing by an overtaken athlete prior to dropping out of the draft zone will result in a drafting violation; • Overtaken athletes who remain within the draft zone of the passing athlete for more than the allotted time will be given a drafting violation; <Insert Event Logo>

Blocking Rule • Athletes must keep to the side of the course and not create a blocking incident; • Blocking is where an athlete who is behind cannot passdue to the leading athlete being poorly placed on the course; • Athletes seen blocking by a Technical Official will incur a time penalty of x seconds at the next bike penalty box. <Insert Event Logo>

Bike infringements • Draftillegalevent • If shown a BLUEcard for drafting or a YELLOW card for blocking/ littering, youMUST STOP AT THE NEXT PENALTY BOX • Sprint: 1 min/penalty for BLUE 10 sec/ penalty for YELLOW • Standard: 2 min/penalty 15 sec/ penalty for YELLOW • FAILURE TO STOP AT THE NEXT PENALTY BOX: DSQ • Littering areas attached to each bike penalty box • Time penalties for littering on bike course will be served in bike penalty box • 2 accumulated drafting time penalties = DSQ <Insert Event Logo>

Bike infringements • The penalised athlete will enter the penalty box, dismount the bike and inform the Technical Official of their race number the number of penalties to serve and the colour of card(s) received. • The time penalty starts when the athlete complies with all above and ends when the Technical Official says “Go”, at which time the athlete may continue with the competition. If the athlete leaves the area, the Technical Official will ask the athlete to return and the time will be paused. Once the athlete complies the count will continue; <Insert Event Logo>

Bike infringements • While in the bike penalty box, athletes can consume only the food and/or water that is on the athlete’s bike or person; • Athletes are prohibited from using the restroom while serving a penalty in the bike penalty box. The time of penalty will be paused while using the restroom; • Making adjustments to equipment or performing any type of bike maintenance while serving a penalty in the bike penalty box is prohibited. <Insert Event Logo>

Caution Caution signal: three sharp whistles and red flags <Insert Event Logo>

Bike to Run <Insert map with Bike exit to TZ and the TZ to Run entrance flow > <Insert Event Logo>

Run course • <number of laps>laps(total distance of <total lenght of the bike in kilometer>km) • Timing mat at the end of each lap, but you are responsible to count for yourself • Bib number must be worn in front of the body • Photo-finish

Run course • Aid stations: • <number> per lap • For locations see the map • Water, isotonic drinks, fruits and ice sponges {if applicable} • Littering areas attached to each aid stations and marked with the following signs:

Run Course Map Insert Run Course Map (show locations of aid station, littering zones & finish chute) <Insert Event Logo>

Post race procedures • To avoid congestion: go to recovery area after the finish line • Food and drinks available there • Leave the recovery area after having recovered • Take your bags at bag-drop-off • Bike check-out times: {insert times} Team Medical Access: Only accredited team medical will be allowed to enter the medical tent if invited by the ITU Medical Delegate’s permission. <Insert Event Logo>

Finish Area Map Insert finish area map (show locations of medical area, bag drop area, recovery area, coach area, podium area) <Insert Event Logo>

Results & Medal Ceremonies • {enter locations that the results will be posted} • Medal Ceremonies: {insert times} First three athletes of each category are requested to be at the meeting-point 15 minutes before. Be punctual as we must start on time. As per the ITU Competition rules: 2.8 c.) (i) Athletes must wear the uniform during the entire competition and award ceremony. Long sleeves and long pants are allowed for the award ceremony Kids are not allowed on the podium. If you can not attend the medal ceremony, your Team Manager or one of your team mates should pick up your medal at the end of the ceremony. <Insert Event Logo>

Medal Ceremonies Map Meeting point: {insert location} Insert medal ceremonies map (show locations of podium and meeting point) <Insert Event Logo>

Opening/ Closing Ceremony • {Insert all the important information regarding the opening/ closing ceremony for the medalists and the attendances} <Insert Event Logo>

Important Updates • {If applicable} <Insert Event Logo>

Water Quality Assessment (Sea) Update orange text accordingly Insert map of course layout with sample’s locations <Insert Event Logo>

Water Quality Assessment (Inland) Update orange text accordingly Insert map of course layout with sample’s locations <Insert Event Logo>

AG Team managers’ briefing