MiDataHub : Integrated, now what?

1. MiDataHub: Integrated, now what?   Kevin Bullard MiDataHub Kalamazoo, MI Email: kevin.bullard@kresa.org

2. Case Study 0: Cockpit Application

3. Typical District Data System Connectivity Needs (Simplified Model)

6. MiDataHub Brings Order to School Data System Connectivity

7. Make state assessment data available to Parents, Students and Educators Case Study 1: MiLearn

8. The Issue State of Michigan (MDE) Has state assessment data – M-STEP, WIDA, MiAccess, PSAT, SAT, etc. Wants to get that data to parents, students and educators Needs roster data from districts Doesn’t want to collect that separately from 6+ SIS systems Doesn’t want to have to manage parent and student accounts Can download assessment data, but only for students they tested in district The don’t get data for new students as they enroll Districts send paper versions of assessment info to parents and students Districts have the roster and parent info, but don’t have the assessment data electronically Districts

9. The Solution • Created MiLearn system • District e-signs an agreement in data hub • Scripts to assess that they have sufficient data in place • Auto-Config to set up integrations • Send roster to the state • Send authorization permissions data • Worked with SIS vendors to allow SSO from SIS – gradebook, admin system, parent portal, student portal • Users can navigate multiple years and multiple state assessments in one portal • Teachers can access for the students they have in class now

10. How to Access MiLearn Application Launcher can be found on top of: • Admin Portal • Teacher Portal • Student Portal • Parent Portal

11. Student Roster Report

12. Individual Student Report

13. Parent Report

14. Michigan Legislature Passed 3rd Grade Reading Law – Common need for Individual Reading Plans (IRIPs) Case Study 2: MiRead and MiStrategyBank

15. The Issue • If students are behind in reading K-3, they need an Individualized Reading Improvement Plan (IRIP) • Districts were doing this manually through a number of methods • Word and PDF forms • Leveraging IEP Systems • Leveraging LMS Tools (Illuminate) • Paper and Pencil • Massive statewide inconsistency • Plans are not portable between districts

16. MiRead •Easily identify students who may need literacy support •Quickly create Individualized Reading Improvement Plans (IRIP) •Meet legal requirements for 3rd grade reading law •Provide access to prior IRIPs when students change districts •Promote best practices and Literacy Essentials A collaborative resource from Michigan’s ISDs and professional organizations, in partnership with the Michigan Department of Education

17. MiRead

18. Development Challenges Without Ed-Fi • Data From Multiple Student Information Systems And Assessments • Direct Database Access And Ever Changing Schemas • CSV Export Functionality, Setup, & Maintenance • Risks To Continued Operation • Vendor Policy Changes • District Firewall Policies & Network Configuration Changes • District Staffing & Leadership Changes • SIS Migrations • Any Solution Would Likely Be Tied To The Originating District • Data Would Only, At Best, Follow The Student Locally

19. MiStrategyBank •Curate and promote the use of research-based strategies for Michigan Schools •Integrate educational strategies with educational applications •Align school improvement, funding sources, and classroom application of educational strategies to improve teaching and learning in Michigan A collaborative resource from Michigan’s ISDs and professional organizations, in partnership with the Michigan Department of Education

20. MiStrategyBank

21. Improved Timeliness and Accuracy of Michigan’s Unique Identification Code Case Study 3: UIC Services API

22. Identities API • Issue • When a student enrolls, a UIC needs to be entered • Searching for the UIC is either a manual process, or a download/upload process • These processes take time and introduce data quality errors • Solution • The Ed-Fi Identities API allow SIS systems to automatically request UIC • New UICs and 100% matches are automatic • Multiple possible matches return result set • Implemented by 4 of 6 SIS systems to date

23. When a New Student Enrolls, Schools Don’t Always Get His/Her Records In A Timely Manner Case Study 4: SnackPack Project

24. The Issue • Districts need to know what services students are eligible for when they enroll. • This information is not readily available – not timely from the previous district and/or parents do not know. • MSDS can mitigate this issue to some extent but with notable limitations. • Bottom line: Students may not get services they’re entitled to in a timely manner.

25. Portable Student Records Backpack The Solution Lunchbox Snack-Pack Snack-Pack: Information districts need to quickly enroll a child in the appropriate combination of services.

26. Snackpack Data Elements & Process • A user searches and receives a UIC in their SIS • Upon receiving the UIC, user makes a secondary call requesting snackpack data • The snackpack data is retrieved, routed through the data hubs, back to the SIS • The SIS displays the data to the user via screen and/or report

27. Student Snackpack

28. Student Snackpack Timeline CEPI development and testing: through May 2019 MI Data Hub development: through June 2019 Pilot Vendor development: July 2019 District Pilot: August 2019 Live: September 2019

29. State Assessment Data Is Difficult to Download and Get Into Other Systems Case Study 5: Assessment Transfer

30. Assessment Data Transfer • Issue • State assessment records can be downloaded from the “Secure Site”, but each system that needs the data has to import the data separately • This often requires districts and vendors to re-create the process • The data is limited to who a district tested last year • Solution • An outbound integration communicates to MDE which students we need assessment data for • An API integration is then used by MDE to write those assessment scores to a district’s ODS • This is more timely, and gives schools data for the student’s they have enrolled today

31. Case Study 6: MiCIP

32. Michigan Integrated Continuous Improvement Process (MICIP) • Issue • Our current school improvement process is very much compliance driven • We use a solution from AdvanceEd, which isn’t a user very friendly tool for districts • MDE wanted to do an RFP to have a vendor create a system • Solution • Patterned after MiRead, MDE approached the Michigan Collaboration Hub (MiCH) to design a system • The system would incorporate state data systems for historical data, and MiDataHub for current data • Designed to be a system districts will actively use throughout the year, rather than to complete for compliance

33. In partnership with MDE, MiCH and MiDataHub will provide leadership in the development of a co-owned continuous improvement tool: • Functional design • System development • Hosting, infrastructure, security • Single Sign-On • The integration of local data using MiDataHub • Field engagement • Communications • Requirements

34. Other Case Studies • Case Study 7 – EWIMS • Early Warning Intervention Monitoring System • 7-Step research-based process for using EWS data – leverages MiDataHub EWS Tool • Case Study 8– MiDataHub Launchpad and SSO • Ability to have one login get to an ever increasing number of applications

35. Launchpad.midatahub.org • Login • Or ‘forgot password’

37. Data Hub Support Specialists •Support and promote regional/county integration •Assigned geographically by expertise (SIS) •Promote vendor integration outreach/use • •Meetings – statewide group •Monthly Statewide operations workgroup (DHSS) •SIS Workgroup – Student Information Systems •SIS Bi/Weekly Status Calls with DHSS team and SIS developers

38. MiDataHub Communication - Website

39. MiDataHub Communication – Social Media/File Sharing/YouTube

40. Support Structure

41. So what about you? ? • How will you collaborate? • What solutions will you build? • What questions do you have?

42. Kevin Bullard Integration Support MGR Kevin.bullard@kresa.org 269.250.9330 www.midatahub.org