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How to Build Capacity in Statistics? Alper GÜCÜMENGİL Head of International Project

How to Build Capacity in Statistics? Alper GÜCÜMENGİL Head of International Project Management Group. Presentation Plan. W hy to B uild C apacity in S tatistics ? Capacity Building in Statistics Steps in C apacity B uilding

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How to Build Capacity in Statistics? Alper GÜCÜMENGİL Head of International Project

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  1. How to Build Capacity in Statistics? • Alper GÜCÜMENGİL • Head of International Project • Management Group

  2. Presentation Plan • Why to Build Capacity in Statistics? • Capacity Building in Statistics • Steps in Capacity Building • A Case Study: the Efforts for Improvement of Capacity in TurkStat • Conclusion

  3. Why to Build Capacity in Statistics? (1) • Statistics: • sine qua non of all types of interactions among actors of social and economic life • crucial in the fight against poverty, social and economic inequality, public health and environmental problems etc. • indispensable tool for a rational governing, particularly for the policy making processes. “Indispensable Tool”

  4. Why to Build Capacity in Statistics? (2) • Changing Conditions: • Drastic changes in social, economic and cultural life • Decision makers are under much more pressure • ‘Need’ dimension and ‘User Profiles’ are different than before • Emergence of new data demands • Needs about comparable data among countries as a result of globalization

  5. Why to Build Capacity in Statistics? (3) • NSOs’ Position: • Official statisticians’ task: much more difficult • NSOs of all countries: under intense pressures • limited resources • changing needs and changing users • growing demands from traditional users • Official statisticians should have adequate competencies to catch up thedevelopments • NSOs need to develop/build capacity to cope with these challenges

  6. Capacity Building in Statistics (1) • What is Capacity Building? (in general terms) • the means by which skills, experience, technical and management capacity are developed • within an organizational structure (contractors, consultants or contracting agencies) • often through the provision of technical assistance, short/long-term training, and specialist inputs (e.g. computer systems).

  7. Capacity Building in Statistics (2) Ability of NSOs to produce reliable, accurate, timely, relevant and internationally comparable data Capacity in Statistics • Capacity building means: • to create or strengthen this ability in statistical institutions • in broader terms reforming a country’s statistical system

  8. Capacity Building in Statistics (3) Dimensions of Capacity Building • Legal infrastructure • Autonomy • Human resources • Financial resources • Infrastructure and technical resources • Standards • Coordination roles of NSOs • Dissemination • Culture

  9. Steps in Capacity Building (1) Where to start? • Evaluating the present situation • “Strengths, Weaknesses, Opportunities and Threats – SWOT” Analysis • The environment (of NSOs) analysis (Political, Economical, Socio-cultural, Technological Factors – PEST) • Global and sector assessment exercises

  10. Steps in Capacity Building (2) How to proceed? • 2. Developing a strategy and using management tools • Preparation of a strategy– the determination of principles, mission, vision, strategic aims, time specifications, human-finance resources allocation, specific goals, targets, milestones. • Strategic Management • Project Management • Governance • Total Quality Management • Risk Management • Resource Management • Time Management • Change Management

  11. Steps in Capacity Building (3) Action • 3. Implementation process • taking legal, institutional, methodological and practical actions in short, medium and long-term timeframes. • Implementation of a strategy: the most difficult and challenging part • The ownership and leadership of top management • Absorption capacity of NSS • Establishment of a team for the effective implementation • Support of top management • Communication; networking is the key word for the success

  12. Steps in Capacity Building (4) Continuous Monitoring • 4. Monitoring of the results • Monitoring; the regular observation aimed at providing • early indicators of development and deficiencies • Tools for monitoring: • Progress reports presented to the international organizations • Regular annual assessment meetings • New versions of global assessments, peer review studies • Project/programme evaluation missions • Compliance monitoring tools • Data availability exercises

  13. Steps in Capacity Building (5) Continuous Monitoring • 4. Monitoring of the results • Some indicators to evaluate statistical capacity level: • adoption of new law and regulations • introduction of formal planning processes • enhancement of staff knowledge • number of new statistical datasets • volume of data transmitted to international organizations • data validated and published by international organizations • percentage in completeness of data in international publications • number of surveys replaced by administrative registers • number of micro-datasets provided to the researchers • Monitoring; the revision possibility for immediate actions and/or for further progress

  14. A Case Study: the Efforts for Improvement of Capacity in TurkStat (1) • Starting Point • Turkey’s EU candidacy in 1999 and • setting priority to EU membership • TurkStat serves • to modernize Turkish Statistical System (TSS) (1) • provides data for the EU negotiation process (2) • “Double Role of Statistics”

  15. A Case Study: the Efforts for Improvement of Capacity in TurkStat (2) • 1. Evaluation Process • Interaction with Eurostat • SWOT Analysis for TurkStat • Global Assessment Exercise, 2002 • international reference document to upgrade TSS

  16. A Case Study: the Efforts for Improvement of Capacity in TurkStat (3) • 2. Developing strategy and using the management tools • A general strategy with the strategic aim to reform and modernize the statistical system • The capacity building initiative of TurkStat (1) legal infrastructure (2) programming and coordination among the actors (3) resources (4) statistical domains

  17. A Case Study: the Efforts for Improvement of Capacity in TurkStat (4) • 2. Developing strategy and using the management tools • Project management: the major tool in the process forTurkStat • Determination of risks • Time management to set the priorities and reach the goals of projects • The management of all resources of TurkStat including international funds • Strategic management-Multi annual planning • Strategic Plansand Official Statistics Programme • Governance tool • Change management process for the staff of TurkStat • TQM approach in TurkStat: Process Management

  18. A Case Study: the Efforts for Improvement of Capacity in TurkStat (5) • 3. Implementation • New Turkish Statistical Law adopted in 2005 • “Silent Reform” • Important contributions for the Turkish Statistical System • Coordination role of TurkStat: strengthening of the coordination role and competency of TurkStat in TSS with New Law • Re-structuring of Regional Offices according to NUTS levels • Revision in the organizational structure of TurkStat

  19. A Case Study: the Efforts for Improvement of Capacity in TurkStat (6) • 3. Implementation • Recruitment of young and educated staff • total staff number increased by 19 percent: • 3124 (in 2003)3717 (in 2014) • Establishment of Training and Research Center in 2006 • Formal regular programme for the staff • Studies on Dissemination • New TurkStat website in June 2013 (considering user satisfaction surveys) • Several tailor-made solutions for target user groups • Efficient use of social media • Design of the web site “www.officialstatistics.gov.tr”

  20. A Case Study: the Efforts for Improvement of Capacity in TurkStat (7) • 3. Implementation • International programmes/projects • Upgrading the Statistical System of Turkey (USST) Programme • Phase I (January 2003–March 2007) • Phase II (January 2007–November 2009) • Phase III (July 2011–December 2014) • Eurostat Multi Beneficiary Programmes (MBPs) • PHARE 2005 (January 2007-December 2008) • MBP 2006 (January 2008-December 2010) • IPA MBP 2009 (December 2010-November 2012) • IPA MBP 2011 (September 2012-August 2014) • IPA MBP 2012 (January 2014-November 2015)

  21. A Case Study: the Efforts for Improvement of Capacity in TurkStat (8) • 3. Implementation • International programmes/projects • Financial support of approximately 30 Million Euro • IT equipment of approximately 3 Million Euro • Implementation of projects on several statistical areas to reach the international standards and EU Statistical Acquis • Implementation of more than 30 data collection projects

  22. A Case Study: the Efforts for Improvement of Capacity in TurkStat (9) • 3. Implementation • International programmes/projects • Consultancy service of more than 10000 Working Days • Consultants made assessments and recommendations in each area • Questionnaires were revised • New surveys were launched • Methodological studies were carried out • Classification Server was set up • Infrastructure of Business Registers System was set up • User satisfaction survey was implemented • Statistical data request database was established

  23. A Case Study: the Efforts for Improvement of Capacity in TurkStat (10) • 3. Implementation • International programmes/projects • 7540 participants from TurkStat and stakeholders • 2301 international and local activities (SVs, TCs, TRs,Meetings, Conferences) • Language Training (English) to 210 TurkStat staff and staff of stakeholders • Translation Service: ~8000 pages of EU legislation and methodology • Technical assistance to 12 Ministries within TSS

  24. A Case Study: the Efforts for Improvement of Capacity in TurkStat (11) • 4. Monitoring • Capacity building in TurkStat: internal and external monitoring • Reporting: the major tool of the internal monitoring process • Goals and objectives of TurkStat strategic plan; • performance evaluation: the comparable analysis of the performance goals with the outcomes in the monitoring reports • The internal monitoring reports: attainment of the strategic objectives • Performance evaluation: using performance indicators

  25. A Case Study: the Efforts for Improvement of Capacity in TurkStat (12) • 4. Monitoring • External Monitoring • Project/Programme Evaluation Reports by independent experts • USST Programme of TurkStat received the highest grade in the Evaluation Report of EU Programmes: “the best EU Project implemented in Turkey” • Other mechanisms used for TurkStat: • monitoring and progress reports presented to international organizations • regular annual assessment meetings by mainly Eurostat • Light Peer Review studies • compliance monitoring tools and indicators related to the data transmission to Eurostat

  26. A Case Study: the Efforts for Improvement of Capacity in TurkStat (13) • 4. Monitoring • Main results of the monitoring process: • Legal infrastructure for TSS with important features: • Establishment of a Statistical Council and ensure its functionality • Having the right of TurkStat to access administrative registers for statistical usage • Maintaining the professional and technical autonomy of TurkStat • Transition to multi-year programming – Official Statistics Programme • A modern and integrated statistical system • Enhancement of cooperation and coordination between TurkStat and main data providers • New organizational structure of TurkStat based on GSBPM

  27. A Case Study: the Efforts for Improvement of Capacity in TurkStat (14) • 4. Monitoring • Main results of the monitoring process: • Improvement of the capacity of TurkStat regional offices • Developed human resources structure • Incrased knowledge of TurkStat and TSS staff about the international statistical standards, terminologies and methods (specifically EU) • create the awareness of reforms and requirements in TSS • communication channels and network • Institutional transformation process has mainly given an international point of view to the staff and created a common language • Improved English levels of TurkStat and main data providers’ personnel

  28. A Case Study: the Efforts for Improvement of Capacity in TurkStat (15) • 4. Monitoring • Main results of the monitoring process: • Renewal of Information and Communication Technology (ICT) infrastructure of TurkStat • Establishment of Classification Server • Setting up Infrastructure of Business Register System • Established Address Based Population Registration System • Improved methodology of statistics in line with the EU standards

  29. A Case Study: the Efforts for Improvement of Capacity in TurkStat (15) • 4. Monitoring • Main results of the monitoring process: • The increase in number of datasets transmitted to Eurostat from Turkey: • 25 (in 2004)328 (in 2012) • percentage of transmission of the requested data increased by nine times • With the renewal of TurkStat’s website structure, TurkStat now has more user friendly databases (around 70 user databases) • The information: more visible and accessible for the users • Social media: the use of statistics has been promoted

  30. A Case Study: the Efforts for Improvement of Capacity in TurkStat (16) • 4. Monitoring • Remarks • Important steps between 2000 and 2014 • Overall objective (Harmonization of Statistics to EU Methodology or international standards) has not been fully achieved yet • Monitoring indicators still need to be enhanced • One of the main challenges: the revisions in EU Statistical Acquis and international standards • Another challenge: insufficient administrative registers in Turkey

  31. A Case Study: the Efforts for Improvement of Capacity in TurkStat (17) • 4. Monitoring • Remarks • The increase in the attendance and contributions of TurkStat experts as “best practice” to international events: • Consultancy services of 1150 Working Days by TurkStat Experts to the NSOs • 710 experts from relevant countries in training programmes in Turkey. • TurkStat’s Critical Role in capacity building process: • the proper use of funds • establishment of qualified team • good communication channels with the stakeholders • “Institutional capacity of TurkStat has been considerably developed by means of the comprehensive studies”

  32. Conclusion • Capacity building: a continuous effort • NSOsneed to reform and modernize their infrastructure and adopt new developments in the statistical arena without breaks • Dynamic process • Ceasing investment in statistical capacities: weakness in coping with the new challenges

  33. Thank You…

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