Briefing Session : 13 December 2013 RFB : RFB 2013/00045

1. Provision of Supply, Install and Configuration of Malicious Code End point Solution at the RAF Offices • Briefing Session : 13 December 2013 • RFB : RFB 2013/00045 • Closing Date : 31 December 2013 @ 11H00 • By : Jackie Tjempe

2. Table of Contents • 1. Welcome and Introduction • 2. Background • 3. Scope of Work • 4. RFB Timelines • 5. Bid Evaluation • 6. Pricing Schedule and BBBEE • 7. RFB submission and contact details • 8. Q&A

3. Welcome and Introduction • Procurement • Acting Senior Manager/Procurement Manager • Project Manager • Procurement Specialist • Governance, BEE Compliance & Risk • ICT - Business Support • Senior Manager – ICT Security • Corporate Legal Services • Legal Representative

4. Table of Contents • 1. Welcome and Introduction • 2. Background • 3. Scope of Work • 4. RFP Timelines • 5. Bid Evaluation • 6. Pricing Schedule and BBBEE • 7. RFP submission and contact details • 8. Q&A

5. Background

6. Background Cont… • As an organ of state, RAF’s mandate outlines its obligations towards the state and its people by ensuring we adhere to: • Our Vision • To provide the highest standard care to road accident victim's to restore balance in social system providing cover appropriate cover to all road users within borders RSA. • Our Mission • To rehabilitate person injured, compensate for injuries or death and indemnify wrongdoers as result of motor vehicle accident in timely, caring and sustainable support. • Our Values • Ubuntu • Solution Focus • Pride in what we do • Excellence and Efficiency

7. Scope of Work • Ref to RPB Document

8. Scope of Work

9. Scope of Work • Supply, architect, implement and maintain a Malicious Code Solution for a period of three years • Implementation of the solution before 31 March 2014 • Virtualized Xen environment with Citrix as the application delivery mechanism • Regional distribution points at all regional offices, • Endpoint Protection (PC, Servers and Laptops), • Approximately 700 devices consisting of endpoints and servers; • Protection of unstructured data on servers (home and shared folders); • Exchange server scanner; • Mail Gateway; • Web Security Gateway; • Licensing, support and maintenance for 2200 users annually for three years with a provision of expansion; • Include hardware that will be required for the system: mail security gateway and Web security Gateway; • Migration of data from the existing solution (Configuration, controls and reporting); • Skills and Knowledge transfer to RAF employees during all phases (Plan, Build and Handover); • Formal certified training to two RAF employees. Training must also include the international certification exam

10. Table of Contents • 1. Welcome and Introduction • 2. Background • 3. Scope of Work • 4. RFB Timelines • 5. Bid Evaluation • 6. Pricing Schedule and BBBEE • 7. RFB submission and contact details • 8. Q&A

11. RFB Timelines

12. Table of Contents • 1. Welcome and Introduction • 2. Background • 3. Scope of Work • 4. RFP Timelines • 5. Bid Evaluation Process • 6. Pricing Schedule and BBBEE • 7. RFP submission and contact details • 8. Q&A

13. Bid Evaluation Process • Tax Clearance Certificate SBD 2 • Invitation to Bid SBD 1 • Response to Bid Letter • GCC Bidders Supply Chain Practices • Declaration of interest SBD 4 • Mandatory Requirements • Preference Point Claim form- SBD 6.1 • Declaration of Bidder’s Past SCM Practices – SBD 8 • Certificate of Independent Bid Determination – SBD 9 Gate 0 Pre-Qualification Gate 1 • Experience of the Service Provider • Methodology • Analysis • Project Management • Skill Transfer Technical Analysis 100 points Technical scorecard Gate 2 BEE 10 points • Pricing Schedule • BEE certificate Price 90 points

14. Table of Contents • 1. Welcome and Introduction • 2. Background • 3. Scope of Work • 4. RFP Timelines • 5. Bid Evaluation • 6. Pricing Schedule and BBBEE • 7. RFP submission and contact details • 8. Q&A

15. RAF BBBEE Requirements Joint Venture (JV) – Certificates of both companies must be included. http://www.thedti.gov.za/bee/notice32467.pdfNotice from the Minister of Trade & Industry on the accredited verification agencies. http://www.sanas.co.za/directory/bbee_default.php List of SANAS Accredited Verification Agencies on behalf of the DTI.

16. BBBEE Key Sections to complete in SBD

17. Points Awarded for BBBEE Contribution

18. Pricing Schedule • See Attached Pricing

19. Table of Contents • 1. Welcome and Introduction • 2. Background • 3. Scope of Work • 4. RFB Timelines • 5. Bid Evaluation • 6. Pricing Schedule and BEE • 7. RFB submission and contact details • 8. Q&A

20. Bid Submission Bidders must submit 2 copies of original file (Original and Duplicates) and a CD-ROM Original 1 Duplicate 1 + + File 1 & File 2 content Note: Pricing Schedule must be in Excel Not PDF Duplicate 2 TENDER BOX RAF,420 Witch Hazel Avenue, Block F Ground Floor, Eco Glades, Centurion Any enquiries must be referred, in writing via email to: jackieT@raf.co.za

21. File 1: Prequalification and Technical Response Section1 Pre-qualification (SBD document) Section 2 • Technical Responses (Nomination and/or Payment Platforms) • Supporting documents for technical response • Testimonials/references Section 3 Company Profile and Supplementary Information Section 4 Signed GCC and SLA which RAF reserves the right on the document.

22. File 2: Pricing Schedule and BEE Pricing Schedule Section1 BEE Certificate or Accountant letter for SMEs Section 2

23. Table of Contents • 1. Welcome and Introduction • 2. Background • 3. Scope of Work • 4. RFB Timelines • 5. Bid Evaluation • 6. Pricing Schedule and BEE • 7. RFB submission and contact details • 8. Q&A