2013 Request for Applications: RFA 101 Amanda Flanary & Joe Roberts

1. 2013 Request for Applications: RFA 101 Amanda Flanary & Joe Roberts Governor’s Office of Early Childhood

2. Goals and Objectives • Review vision: School Readiness • Review of required components of the 2013 RFA • Discuss strategies to submit a high quality application • CASE STUDY: Stewart County • Early Childhood Profiles • Strategic Plan • Budget and Budget Justification • Technical Assistance and Support OUR GOAL: To have a highly effective Community Early Childhood Council in EVERY COMMUNITY

3. 2013 CECC Priorities Responsive, Intentional and Deliberate, Evolving 2013 Priorities Increasing School Readiness Increase Collaboration Increase Use of Data Responsive • Utilizing new information (Early Childhood Profiles) • Developing new resources (School Readiness Definition, Parent Guides, RFA Toolkit) Intentional & Deliberate • Improved Community Needs section • Development of a Strategic Plan • Focused on high-impact activities • Deliberate data and outcomes Evolving • Strengthening Collaboration (Required Members) • Building on a foundation of success

4. Observations from 2012-2013 Refining the Process Recommendations for CECC 2013-2014 • Required Components – Some applications were missing required components ; use the checklist • Detailed Descriptions – Be intentional and thorough when preparing your application • Templates – Provides structure and order to an application. • MOU Process – Process must be followed to ensure timely funding.

5. 2013 CECC Request for Applications Compliance Components • Fiscal Agent – Must be a government agency • Administrative Cost – Must NOT exceed 5% of total award • Reporting • Multiple Applications • List of members • Letters of Commitment • Conflict of Interest forms • Annual Institute • Conflict of Interest • Required Members • 2013 RFA Frequently Asked Questions: • http://kidsnow.ky.gov/Mobilizing-Communities/Pages/RFA-FAQ.aspx

6. Submitting a High Quality Application Case Study: Stewart County Analyze Data – Community Needs Create a Strategic Plan Develop your Budget • Analyze the EC Profiles • Notice patterns • Recognize area of greatest need • Select Outcome • Identify activity • Develop a plan • Collect data for outcomes • Describe effects on School Readiness • Identify resources • Allocating resources • Support activity with funding

7. 2012-2013 Kindergarten Screener Results Terminology and Variables Every child is eligible for kindergarten once they meet the age requirement. Schools must be ready to meet the needs of all eligible students. Terminology Variables • Number of Districts that participated in your County • Number of schools that participated • When the screen was conducted (15 days prior to 30 days after) • Who conducted the screen (kindergarten teacher, councilor, assistant teacher, etc.) • Where the screen was conducted (classroom, recruiting event, etc.) • Social Emotional screen variables (who filled out, how much guidance) • Some cohort differences between data sets • Ready with Supports • Ready • Ready with Enhancements • Below Average • Average • Above Average

8. Address community needs Look for patterns in the data http://kidsnow.ky.gov/School%20Readiness/Pages/profiles.aspx

9. Address community needs Look for patterns in the data • Number of children screened • Compare to Kindergarten enrollment • Note different cohorts http://kidsnow.ky.gov/School%20Readiness/Pages/profiles.aspx

10. Address community needs Look for patterns in the data • Number of children screened • Screener results • Results by Domain • Note strengths and areas of opportunity • Compare to State averages/other Counties http://kidsnow.ky.gov/School%20Readiness/Pages/profiles.aspx

11. Address community needs Look for patterns in the data Number of children screened Screener results Compare with 3rd Grade Results http://kidsnow.ky.gov/School%20Readiness/Pages/profiles.aspx

12. Address community needs Look for patterns in the data • Number of children screened • Screener results • Compare with 3rd Grade Results • Note other patterns • How many in Head Start • How many in State Funded Pre K • How many Child Care Slots • HANDS program • Children living in poverty • Note highs and lows http://kidsnow.ky.gov/School%20Readiness/Pages/profiles.aspx

13. Address community needs Look for patterns in the data Facilities in STARS http://kidsnow.ky.gov/School%20Readiness/Pages/profiles.aspx

14. Address community needs Look for patterns in the data Facilities in STARS Professional Development Credentials http://kidsnow.ky.gov/School%20Readiness/Pages/profiles.aspx

15. Address community needs Look for patterns in the data • Facilities in STARS • Professional Development Credentials • Family and Health Statistics • Number of teen mothers • Births to mothers without a high school diploma • Preterm births • Compare data to Page 1 http://kidsnow.ky.gov/School%20Readiness/Pages/profiles.aspx

16. Address community needs Look for patterns in the data Facilities in STARS Professional Development Credentials Family and Health Statistics Children receiving services http://kidsnow.ky.gov/School%20Readiness/Pages/profiles.aspx

17. 2013 CECC Request for Applications Creating a High Quality Application • All of the data on the Early Childhood Profile is meant to be “actionable” • You may have other needs not shown on the Profile • You may need to supplement Profile data with other sources • Use Profile even if your County did not participate in the pilot

18. Case Study: Stewart County INCREASE LANGUAGE AND COMMUNICATION • Develop your Strategic Plan • Describe need identified in the analysis of the data • NEED: Language and Communication • OUTCOME: Increase the number of children that screen “Ready” in Language and Communication by 15% by 2015 • Strategies to achieve outcome • Building Strong Families • Professional Development • Questions to ask yourself • What have we done in the past? • What was successful/what wasn’t? • How can we do better? • What are other partners doing?

19. Case Study: Stewart County INCREASE LANGUAGE AND COMMUNICATION • Develop your Strategic Plan • Building Strong Families • Engagement • Literacy Fair • Get Ready! • Born Learning Academies • Resources • Books for dialogic reading • Literacy bags for new mothers • Dolly Parton Imagination Library • Professional Development • Training on Dialogic Reading • ASQ Questionnaire

20. 2013 CECC Request for Applications Creating a High Quality Application Case Study: Stewart County INCREASE LANGUAGE AND COMMUNICATION • Literacy Fair • Provide books for families • Hire a musician • Print fliers • Recruit vendors • Train screeners on ASQ • Professional Development • Organize training • Hire a certified trainer • Provide space • Develop printed material

21. 2013 CECC Request for Applications Compliance Components Case Study: Stewart County INCREASE LANGUAGE AND COMMUNICATION Develop your Strategic Plan How will outcomes be measured? How is the target population? Can we plan to make it work? What resources can we utilize to ensure success? Who else has resources you could use to achieve your outcome?

22. Budget and Budget Narrative • Narrative should clearly describe how CECC plans to use funds to support activities identified in the strategic plan • Budget template provided in Appendix • Applications should be submitted using the template • Clearly tie expenditures to activities identified in the narrative and the Strategic Plan

23. 2013 CECC Request for Applications Timeline of Critical Dates 2013 March April May June July July Award notifications March 1, 2013 RFA Available Resources and Checklist April 15, 2013 Intent to Apply Due May15, 2012 Applications due June Funding approved by ECAC April 18-30, 2013 Statewide Technical Assistance (Time and location s vary) March 14-15, 2013 CECC Annual Institute

24. Governor’s Office of Early Childhood 125 Holmes St. Frankfort, KY 40601 502-782-0200 http://kidsnow.ky.gov Thank you! Questions/Answers