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Education Planning Initiative

Education Planning Initiative. CCCCIO Conference October 2014. Problems with Students Completing. Many Students Take Far Too Many Courses Changing majors repeatedly Repeating courses to improve grades Required courses unavailable so take others for Financial aid eligibility

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Education Planning Initiative

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  1. Education Planning Initiative CCCCIO Conference October 2014

  2. Problems with Students Completing • Many Students Take Far Too Many Courses • Changing majors repeatedly • Repeating courses to improve grades • Required courses unavailable so take others for Financial aid eligibility • Articulation problems • Interest in the course subject • Perceived employment opportunity enhancement “Graduation rates also are low at CCC … with only 23 percent of full–time CCC students graduating or transferring within three years …” The 2013-14 Analysis of the Higher Education Budget. Legislative Analyst’s Office “In 2011–12, CCC provided instruction to more than 350,000 students who already had earned 60 or more degree–applicable semester units. Of these students, nearly 95,000 had earned more than 90 units.” The 2013-14 Analysis of the Higher Education Budget. Legislative Analyst’s Office

  3. Key Objectives • Student Portal to consolidate, personalize, and sequence information & activities • Message students to promote positive actions • Leverage technology to assist counseling • Provide Education Planner & Degree Audit • Support all colleges • With or without existing systems • Integrate academic data from across the system • Articulation, Transcripts, Courses/Programs

  4. Begin with the end in mind… -Steven Covey

  5. The NEW Online Gateway to the California Community Colleges

  6. A Foundation for the Future • Systemwide Student Account (OpenCCC) • CCC-ID ( ex. ASX4678 ) tying data together • Federated ID – Single Sign On for Students • Business Intelligence • Scalable Architecture • World Class Student Support

  7. OpenCCCApply Status 76 Colleges Live 15 Colleges Live on BOG 32 Colleges In-Process 980,000+ Applications Processed Student Satisfaction 98%

  8. Portal – Messaging Students Apply for Admission Order Transcripts Education Planning Orientation Financial Aid Time Management Transportation Child Care Test Anxiety Substance Abuse Food Assistance Academic counseling/advising Basic skills (reading, writing, math) CalWorks Career planning College Exploration Counseling - personal DSPS - Disabled Student Programs and Services EOPS - Extended Opportunity Programs and Services ESL - English as a Second Language Health services Housing information Employment assistance Online classes Re-entry program (after 5 years out) Scholarship information Student government Testing, assessment Transfer information Tutoring services Veteran’s services Athletics Foster Youth TANF, SSI, or General Assistance Dream Act LGBT

  9. Student Portal Workflow Menu Activity (Portlet) Student Selects Activity Apply Explore Learn Do Search Checklist Workflow Engine Updates Checklist Messaging Sends Message Business Rules Machine Learning Updates Profile Makes Recommendation Recommendations Adds to Calendar Student Profile March 05 Wednesday

  10. Support Education Planning / Degree Audit On Campus or Systemwide Need data to support campus systems or a systemwide Education Planning / Degree Audit offering.

  11. C-ID • Software well done, but… • Independent programmers have left • Programming platform is no longer supported • Moved to our servers • Requirements gathering with ASCCC • Setting up support tracking • Testing to go live on our servers • Continued Development & Rewrite • C-ID to update ASSIST for CCC-CCC Articulation

  12. CCCCO Curriculum Inventory • Requirements gathering with CCCCO Team • Problems • Does not integrate with Curricunet (copy/paste) • Data integrity / validation checking • Actions • Develop a data dictionary • Further requirements gathering • Decide: Revise or Replace

  13. ASSIST 2.0 • Development continues • Web services development is delayed • Was to start in August while we wait… • We are meeting this month with Ellucian (DegreeWorks and Colleague Developers) to define web services.

  14. eTranscript California Electronic Transcript Exchange Network 88 Institutions Participating 57 California Community Colleges 21 California State Universities 4 University of California (Implementing) 6 Privates (Phoenix, USC, National) Implements a California Transcript Standard (IGETC, General Ed, SB1440) Open standard that any transcript vendor can implement

  15. eTranscript California • Fully Fund the Service • Promote usage of the California Transcript • SB 1440 Data • C-ID • General Ed Certification • IGETC, CSU GE, etc. • Upgrade the Network

  16. EPI Work to Date • Establish Governance – March 2014 • Statewide Organization Stakeholder Representation • Launch initiative project website – January 2014 • www.cccedplan.org • Pilot College Application and Selection – June 2014 • Ed Plan / Degree Audit Request For Information (RFI) – July 2014 • Work Group formation, meetings begin – July 2014

  17. EPI Pilot Colleges • City College of San Francisco • Crafton Hills College • El Camino College • Fresno City College • Fullerton College • Los Medanos College • Mt. San Jacinto College • Santa Barbara City College • Santa Rosa Jr. College • Victor Valley College

  18. EPI Timeline • Fall 2014 - Winter • Portal Software Development RFP DONE • User Experience Development RFP • Self Assessment / Career Exploration RFP • Winter - Spring 2015 • Ed Planning, Degree Audit, Counseling RFP • Orientation for New Students (modules) RFP • eTranscript California 2.0 Development RFP • C-ID Upgrades and Refresh

  19. EPI Timeline • Spring - Summer 2015 • Portal & Portlet Development & Pilot • CCCCO Curriculum Inventory Upgrade/Replace • ASSIST Web Services Development • Summer – Winter 2015 • Ed Plan, Degree Audit, Counseling - Develop & Pilot • Fall – Spring 2016 • eTranscript California 2.0 Development & Pilot

  20. Common Assessment Initiative

  21. Background • Over 30 different assessments used by colleges 2008 Consultation Council Taskforce on Assessment Majority of colleges do not accept placement results from other community colleges resulting in… Additional costs and student frustration due to retesting No savings from economies of scale Inconsistent messaging to high school students regarding collegiate academic standards • Tests place too many students in remedial programs (LBCC) Long Beach Promise Pathways Study • In English, 60% of students who placed in the developmental sequence had earned A’s or B’s in high school English • Almost 35% of students who placed into transfer-level English had received C’s and D’s in high school—and went on to fail that course at a rate of 53%, a much higher failure rate than other students

  22. Student Success Legislation 2011-12 Student Success Taskforce lead to legislation targeting Assessment, Orientation, Counseling/ Advising, Student Education Plans AB 743 - establish a common assessment system to be used as one of multiple measures, consistent with existing regulations, for the purposes of community college placement and advisement. SB 1456- As a condition of receipt of matriculation funds, requires colleges to adopt common assessment if the college uses standardized assessment tests (when available)

  23. Common Assessment Initiative • Key Objectives • General Purpose Assessment Platform • Math • English • English as a second language (ESL) • Assessment Preparation • Multiple Measures (fold in CalPASS/Gates work) • Professional development • Integrate data across the system (data warehouse)

  24. Placement Tests • Practice Tests • Credit by Exam • Online Courses • Professional Development • General testing offering for the colleges • Single Source for Support • Mitigates vendor lock • Separate Testing Platform from Content • Allows for best of breed selection and modification of placement test content (Math, English, ESL)

  25. Common Assessment Multiple Measures • Key Objectives Based on millions of students earlier placement success (or not) CCCApply data + HS Grades + Standardized Test Results + Placement Test Results = Predict Best Placement in College

  26. CAI Work to Date • Establish Governance – March 2014 • Stakeholder representation • Launch initiative project website – January 2014 • www.cccassess.org • Environmental scan – May 2014 • Pilot College Application and Selection – May 2014 • Request For Information (RFI) – June 2014 • Work Group formation, meetings begin – June 2014

  27. CAI Pilot Colleges • Bakersfield College • Butte College • Chaffey College • DeAnza College • Delta College • Diablo Valley College • Fresno City College • Rio Hondo College • Sacramento City College • Saddleback College • Santa Monica College • West Los Angeles College

  28. CAI Work Groups • Math • English • ESL • Multiple Measures (tied to MMAP/CalPASS) • Professional Development (tied to ASCCC) • Test Development Process (tied to CCCCO Assessment Standards work group)

  29. CAI Timeline • Fall 2014 • Work group content synthesis • Feedback and vetting - statewide (surveys) and local channels (ASCCC helping to get word out) • RFP Release • Spring 2015 • Vendor selection and contracting • Vendor management and work • Iterative feedback and vetting • Assessment prep (dependent on vendor offering)

  30. CAI Timeline • Fall 2015 • Pilot Phase • Feedback from the field • Development of resources for implementation • Spring 2016 • Release and Implementation • Ongoing feedback and development • Success!

  31. Consider • CAI will provide for Common Assessment, not Common Placement • Still opportunities for participation • Need ongoing communication & feedback • Potential for each college’s implementation to be unique given local factors

  32. Questions? • Tim Calhoon calhoonti@cccnext.net • Project Sites News www.cccAssess.org www.cccTechEDge.org www.cccEdPlan.org www.cccOnlineEd.org

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