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PRIME CONTRACT CROSSWALK

PRIME CONTRACT CROSSWALK. David Chen Deputy Procurement Manager Lawrence Berkeley National Laboratory. PERT Best Practice. High Level Observation: “Prime contract crosswalk and policies and procedures provide a solid structure for the procurement system.”

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PRIME CONTRACT CROSSWALK

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  1. PRIME CONTRACT CROSSWALK David Chen Deputy Procurement Manager Lawrence Berkeley National Laboratory

  2. PERT Best Practice High Level Observation: “Prime contract crosswalk and policies and procedures provide a solid structure for the procurement system.” Assurance Criteria Observation: “The team was impressed with the level of detail in the crosswalk.”

  3. What & Why? All provisions of a DOE M&O contract should undergo a systematic review to: Identify all Procurement-related requirements, and Identify if and how those requirements apply and are implemented. LBNL’s Prime Contract Crosswalk was developed to document this systematic review.

  4. How Is It Set Up? • The Crosswalk is an Excel document consisting of these worksheets: • Prime Contract Clauses • Clause I.114, Contractor Purchasing System • (DEAR 970.5244-1) • DEAR 970.44 • Prime Contract Appendices • Appendix G, Purchasing System • Appendix I, DOE Directives • Appendix I, ESH Standards

  5. Each worksheet identifies: • The number(s) and title of the Provision • Whether or not it is procurement-related • If it is a clause, whether: • it is procurement-related • flowdown to subcontractors is required • The implementing procurement document(s) used at LBNL • Comments describing the requirement and its application

  6. Important Feature • The listings provide for expansion to track all of the individual elements of a provision that is multi-faceted. • Example: “Contractor Purchasing System” Clause is identified in the Contract Clauses crosswalk, but its various paragraphs are addressed in a separate crosswalk.

  7. The Crosswalk was initially used to identify and address gaps in implementing the prime contract procurement-related requirements. Now it is used to ensure new or revised procurement-related requirements due to prime contract modifications are properly identified, implemented, and tracked. How Is It Used?

  8. Prime Contract Clauses

  9. I.114, Contractor Purchasing System (DEAR 970.5244-1)

  10. DEAR 970.44

  11. Prime Contract Appendices

  12. Appendix G, Purchasing System

  13. Appendix I, DOE Directives

  14. Appendix I, ESH Standards

  15. LBNL CONTACT FOR QUESTIONS John O’Neill 1 Cyclotron Road, MS 71R0259 Berkeley, CA 94720 Tel: 510-486-7344 Fax: 510-486-4380 Email: LJOneill@lbl.gov

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