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Chapter 2

Chapter 2. Formatting Characters. Formatting in Word. The default template supplies character (text), paragraph, and page formatting. You can make changes to the character formatting, including changing the typeface, type size, and typestyle.

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Chapter 2

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  1. Chapter 2 Formatting Characters

  2. Formatting in Word • The default template supplies character (text), paragraph, and page formatting. • You can make changes to the character formatting, including changing the typeface, type size, and typestyle. • You also can apply effects such a subscript, superscript, and highlighting.

  3. Changing Fonts • The Font group in the Home tab provides a number of buttons for applying character formatting. • Select the text and click a button to apply the formatting. • To remove applied formatting, click the Clear Formatting button on the top row or press Ctrl + spacebar.

  4. Character Formatting Tools Grow Font Shrink Font Font Size Font Clear Formatting Bold Font Color Italic Text Highlight Color Underline Change Case Strikethrough Subscript Superscript

  5. Understanding Typefaces • A typeface—called a font in Word—is a set of characters with a common design and shape. • A monospace typeface allows the same amount of horizontal space for each character. • A proportional typeface allows a varying amount of space for each character.

  6. Serif versus Sans Serif Fonts • A serif font has a small line or bar called a serif at the end of each stroke. • Sans serif fonts do not have serifs. • Serifs help move the reader’s eyes across the page, making serif fonts a good choice for text-intensive documents.

  7. Text Sizing and Typestyles • The size of proportional type is measured vertically in units called points. • A point is approximately 1/72nd of an inch. • Serifs help move the reader’s eyes across the page, making serif fonts a good choice for text-intensive documents. • The typestyles available vary depending on the typeface, but generally include regular, bold, italic, and bold italic.

  8. Changing and Viewing Formatting • Select the text and then use the Font button to change the font and the Font Size, Shrink Font, and Grow Font buttons to change font size. • Click the Font button arrow to display a drop-down gallery of available fonts. • If you hover your mouse over a font in the gallery, the live preview feature shows how the font will look on the selected text.

  9. Checkpoint • Where do you find the Ribbon choices for applying character formatting in Word 2007? • Generally, how do you apply the formatting? • What is the term that Word uses for a typeface? • Describe the difference between a serif and sans serif font. • What unit does Word use to measure text size? • What is the live preview feature?

  10. Choosing a Typestyle • Apply one or more typestyles to text using the Bold, Italic, and Underline buttons. • You can click the desired buttons, type the text, and then click the buttons again to apply the formatting as you type. • Or you can select text and then apply the typestyle.

  11. Choosing a Font Effect • Apply font effects with some of the buttons on the bottom row of the Font group. • Strikethrough is useful in illustrating deleted text, as in legal documents. • Use the Subscript button to create text that is lowered slightly below the text line, as in the chemical formula H2O.

  12. Choosing a Font Effect • Use the Superscript button to create raised text, as in the mathematical notation 43. • The Change Case button drop-down list enables you to apply Sentence case., lowercase, UPPERCASE, Capitalize Each Word, and tOGGLE cASE. Press Shift + F3 to cycle case options.

  13. Choosing a Font Effect • Use the Text Highlight Color to apply a colored highlightto text. • Use the Font Color button to change the color of text itself.

  14. Using Keyboard Shortcuts • There are keyboard shortcuts for several of the Font group buttons. • Point to a button with the mouse until the enhanced ScreenTip appears. • The ScreenTip provides the name of the button, the keyboard shortcut (if any), and button description.

  15. Using the Mini Toolbar • When you select text, the dimmed Mini toolbar displays. • Hover the mouse over the Mini toolbar to make it active. • Click a button on the Mini toolbar to apply formatting to selected text.

  16. Using the Fonts Dialog Box • You also can use the Fonts dialog box to change typeface, type size, typestyle, and font effects. • Click the Font group dialog box launcher to open the Fonts dialog box.

  17. Using the Fonts Dialog Box Choose a type size Choose a typeface Choose a typestyle

  18. Displaying Nonprinting Characters • To hide specific text, use the Hidden check box under Effects in the Fonts dialog box. • Nonprinting characters include paragraph symbols, tab symbols, and spacing characters. • To toggle nonprinting characters on and off, click the Show/Hide button in the Paragraph group of the Home tab.

  19. Checkpoint • Name one or more typestyles you can apply to text. • Where are the buttons for applying basic typestyles found? • Name one or more font effects you can apply to text. • What is the keyboard shortcut for changing case? • What is the difference between text highlighting and font color? • How do you find a button’s keyboard shortcut? • Why might you want to display nonprinting characters?

  20. Applying Quick Styles • Word offers predesigned formats grouped into style sets called Quick Styles. • The Styles group of the Home tab displays four of the styles in the default Quick Styles set. • To apply a style, click in the paragraph, and then click the desired style. • Click the More button to display additional styles you can apply.

  21. Applying Quick Styles Click style to apply Click in paragraph

  22. Changing the Quick Styles Set • Changing to a different Quick Styles set makes other styles available. • Click the Styles button in the Styles group of the Home tab, point to Style Set, and then click the desired set.

  23. Applying a Theme • A theme is a set of formatting choices that includes a color theme (set of colors), a font theme (set of heading and body text fonts), and an effects theme (set of lines and fill effects). • Applying a theme gives your document a professional look. • To apply a theme, click the Page layout tab, click the Themes button in the Themes group, and then click the desired theme. • Hover the mouse pointer over a theme to see a live preview.

  24. Applying a Theme

  25. Customizing a Theme • You can use the three buttons to the right of the Themes button in the Themes group to customize a theme. • Use the Theme Colors button (top) to choose another color scheme. • Use the Theme Fonts button (middle) to choose a different font theme. • Use the Theme Effects button (bottom) to choose another set of appearance effects.

  26. Customizing a Theme • Click the Page Layout tab, click the desired button for changing the theme, and then click a choice in the list.

  27. Adjusting Character Spacing • Each typeface is designed with a certain amount of space between characters. • Scale stretches or compresses text horizontally as a percentage of the current size, from 1 to 600. • Spacing expands or compresses spacing between characters. Choose Expanded or Condensed, or enter a percentage.

  28. Adjusting Character Spacing • Position raises or lowers text by a percentage amount. • Kerning adjusts spacing between certain character combinations such as AW. • Change settings on the Character Spacing tab of the Font dialog box.

  29. Adjusting Character Spacing • Click the Font group dialog box launcher. • Click the Character Spacing tab and adjust settings as desired.

  30. Checkpoint • What is a Quick Style set? • Where are the Quick Styles located? • How do you apply a Quick Style? • What is a theme? • How do you apply another theme to a document? • What aspects of a theme can you customize? • Where do you change character spacing? • What are some examples of when you might change character spacing?

  31. The Font group on the Home tab offers keys buttons for changing character formatting. The typeface or font is the overall character design. Font size is measured in points. Bold, italic, and underline are typestyles. Strikethrough, subscript, and superscript are font effects. You also can apply character formatting with the Mini toolbar or Font dialog box. A Quick Styles set offers predefined styles you can apply to text. A theme applies colors, fonts, and line and fill effects to the document. The live preview feature gives you a glimpse of many formatting choices. You can adjust the character spacing, generally the spacing between letters. Wrap Up

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