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Records Management Standard for the New Zealand Public Sector

Records Management Standard for the New Zealand Public Sector. Derek Clear, Senior Archives Advisor Recordkeeping Capability Team Archives New Zealand. Key messages. Combining 4 mandatory standards into 1 Evolution not revolution – most requirements unchanged Written in plain English

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Records Management Standard for the New Zealand Public Sector

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  1. Records Management Standard for the New Zealand Public Sector Derek Clear, Senior Archives Advisor Recordkeeping Capability Team Archives New Zealand Department of Internal Affairs

  2. Key messages • Combining 4 mandatory standards into 1 • Evolution not revolution – most requirements unchanged • Written in plain English • Comes into force on 1 July 2014 • Updated Audit process, but one that preserves continuity with previous framework Department of Internal Affairs

  3. Approach • Outcomes focused—leaves room for innovation, doing things in different ways • Flexible around management of lower-value records and data Department of Internal Affairs

  4. Changes • Omitted requirements for temperature and humidity controlled storage for inactive records of archival value and archives • Omitted requirements for mapping metadata schemas to the schema in our Technical Specifications and for extending schemas where necessary Department of Internal Affairs

  5. Benefits • Easier to understand • More accessible and usable • Less intimidating for non-specialists • Greater impact Department of Internal Affairs

  6. Benefits • Easier to maintain over time • Faster review cycles • Easier to keep requirements consistent • More responsive to feedback Department of Internal Affairs

  7. Support • Ongoing update of existing publications • Reuse of some of the detailed implementation guidance in the current standards • Current standards will remain accessible after they are revoked on 1 July 2014 Department of Internal Affairs

  8. Department of Internal Affairs

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