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Chapter 1

Chapter 1. Signature: Microsoft Word 2003. UNIT 1: PREPARING DOCUMENTS. Chapter 1. CREATING, PRINTING, AND EDITING DOCUMENTS. Performance Objectives. Open Microsoft Word Create, save, name, print, open, and close a Word Document Exit Word and Windows Edit a document

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Chapter 1

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  1. Chapter 1

  2. Signature: Microsoft Word 2003 UNIT 1: PREPARING DOCUMENTS Chapter 1 CREATING, PRINTING, AND EDITING DOCUMENTS

  3. Performance Objectives • Open Microsoft Word • Create, save, name, print, open, and close a Word Document • Exit Word and Windows • Edit a document • Move the insertion point within a document • Scroll within a document • Select text in a document • Use the Undo and Redo buttons on the Standard toolbar

  4. Opening Microsoft Word point toMicrosoft Office point toAll Programs click Microsoft Office Word 2003 click Start

  5. Word Document Screen Title Bar Menu Bar Standard Toolbar Insertion Point Formatting Toolbar Ruler End-of-document Marker I-beam Pointer Vertical Scroll Bar Task Pane Horizontal Scroll Bar Status Bar Taskbar

  6. Word Concepts • When typing text, consider: • Word Wrap • AutoCorrect • Automatic Spell Checker • Automatic Grammar Checker • Spacing Punctuation • Smart Tags • Option Buttons

  7. Save As… type document name Save Saving a Document File Save OR

  8. Naming a Document • Up to 255 characters including • drive letter • folder names • spaces • Excluded special characters include forward slash (/) question mark (?) backslash (\) quotation mark (“) greater than sign (>) colon (:) less than sign (<) semicolon (;) asterisk (*) pipe symbol (|)

  9. Canceling a Command to close a menu… click in the document screen orpress Alt key orpress Esc key twice to close a dialog box… press Esc key or Cancel or Close

  10. click to create a new document - closes task pane Working with the Task Pane click Close button OR click View, Task Pane to open the task pane

  11. Other Task Panes button Working with the Task Pane…/2 use buttons to maneuver within task panes OR

  12. Closing a Document Close Window button

  13. File Print Printing a Document OR Print button sends immediately to the printer opens Print dialog box

  14. click Close button Exiting Word File Exit OR

  15. Exiting Windows click Start click Shut Down

  16. Changing the Default Folder • File, Open or Open button • Click down-pointing arrow at right side of Look in option box • Click 3½Floppy (A:) • Click Cancel button

  17. Changing the Default Folder Permanently • Tools, Options • File Locations tab • Ensure Documents selected in File types list box and then click Modify button • Change to desired folder • Click OK

  18. File Open Opening a Document OR Open button double-click the document name You can also open a document from theGetting Started task pane.

  19. File click New Creating a New Document New Blank Document button OR task pane opens

  20. Customizing Toolbars and Menus Tools Customize select desired options

  21. Editing a Document • Created documents may need changes • Adding text is called inserting • Deleting text is called deleting • Need to move insertion point without erasing text • Move insertion point with mouse, keyboard, or a combination of both

  22. Scrolling with the Mouse Up Scroll Arrow scrolling changes text display but does not move insertion point – click to move insertion point Scroll Box Vertical Scroll Bar Down Scroll Arrow Previous Select Browse Object Scroll Box Horizontal Scroll Bar Next

  23. Select Browse Object Next Moving the Insertion Point within a Document Edit, Go To opens SelectBrowse Object Palette OR Previous

  24. Moving with the Keyboard

  25. Inserting Text existing charactersmove to the rightas you typeadditional text press Insert key or double-click OVR mode button to switch to Overtype mode

  26. Deleting Text

  27. Selecting Text with the Mouse

  28. Selecting Text with the Keyboard

  29. Using Undo and Redo Undo button to undo text or commands Redo button to return to original Undo drop-down list click the down-pointing arrow to undo previous actions You can also use the options from theEdit menu to undo and redo actions.

  30. Commands Review How do you open Word? point toMicrosoft Office point toAll Programs click Microsoft Office Word 2003 click Start

  31. Commands Review How do you save a document? File Save OR Save As… type document name Save

  32. Commands Review How do you change the default folder? • File, Open or Open button • Click down-pointing arrow at right side of Look in option box • Click 3½ Floppy (A:) • Click Cancel button

  33. Commands Review How do you change the default folder permanently? • Tools, Options • File Locations tab • Ensure Documents selected in File types list box and then click Modify button • Change to desired folder • Click OK

  34. Commands Review How do you open a document? OR Open button File Open double-click the document name You can also open a document from theGetting Started task pane.

  35. Commands Review How do you print a document? OR Print button sends immediately to the printer opens Print dialog box File Print

  36. Commands Review How do you exit Word? File Exit OR click Close button

  37. Coming Next Chapter 2 FORMATTING CHARACTERS AND USING HELP

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