Engaging Local Stakeholders

1. Engaging Local Stakeholders Panel Presenters: Iowa; Oregon; Virginia; Washington, DC SLDS Webinar September 30, 2011

2. Format for the Webinar • 10 minute presentations from the 4 states • Questions from the participants for the remainder of the time

3. Norms • Put your phone on mute unless you are asking a question. • Hold questions until the end of the 4 presentations. • To ensure that all states have an equal opportunity to present, presentations will be limited to 10 minutes. (I will give a 2 minute warning!!)

4. Office of the State Superintendent of Education Dwight Franklin

5. SLDS Webinar: Engaging Local District Stakeholders 9/30/11

6. Stakeholder Involvement • Bill & Melinda Gates Foundation • City Council • Community Based Organizations • Early Care and Education Administration (DHS) • LEA Central Office Administrators • Office of the Chief Financial Officer • Office of the Chief Technology Officer • Office of the Deputy Mayor for Education • Office of the State Superintendent of Education (SEA) • Parents • Principals • Post-Secondary Support Organizations • Teachers • UDC/SEA- Adult Family Literacy • LDS Purpose, Goal, Direction, Requirements, Priority • Focus Groups: OSSE, PCS, DCPS, UDC, Teachers (Union), Principals, Parents, Grantors, Policy Research, PCS Board • Steering Committee * Dependent upon procurement process

7. When in the process did you involve them? • Beginning: Requirements & RFP Development • How did you involve them? • Focus Groups for Requirements • Monthly Steering Committee Mtgs • Data Governance • What was the value that you got from your stakeholder engagement? • Requirements, Needs, Priority, Understanding of how the LDS could benefit a wide group of needs • Prioritizing Requirements • RFP & Schedule Development • Any advice to states about stakeholder engagement? • Keep stakeholders engaged • Provide updates on status, challenges, successes

8. Virginia Department of Education Susan Williams

9. Student Record Collection Development • Student Information Advisory Group (SIAG) • 20 LEA members • Met monthly/18 months • Initial Training • Eight regional sessions • SIAG served as hosts • Development of Materials • Buy-In • Build LEA requested tools and reports based • Pre-Sub application • Lost Transfer report • On-Going Support • Pre-change Webinars • Tuesday Telegram • VESIS/SIS Users Groups

10. Student-Teacher Linkages (LEAs) Development • Announcement Webinars • 5 On-site, in depth visits to gather knowledge and requirements • Initial Training • Semi-monthly webinars Jan – Sept 2011 • Monthly regional webinars • Buy-In • Modified elements based on LEA feedback • Sought VESIS opinion • On-Going Support • Webinars • Tuesday Telegram • VESIS/SIS Users Groups

11. Student-Teacher Linkages (DOE) Development • Master Schedule Workgroup • Semi-monthly meetings • Asst supts specialists • Committee Work • SCED code conversion • MSC development • Buy-In • Issues are relayed to correct office • On-site ‘flow’ meeting • Seek Org support • On-Going Support • Workgroup meetings • Develop internal process for change control

12. Oregon – Hillsboro Schools Jim Harrington Chief Technology Officer

13. Survival Driven • Online Assessment System 2001 • English Language Proficiency Assessment 2006 • Data Collection System • District Data Warehouse Projects • K12 Integrated Data System • Instructional Data Use

14. Pathways • IT Managers – District 1996Sponsor: Large district CIO’s – MonthlyPurpose: Large district collaboration • IT Managers – State 2000Sponsor: Oregon Department of Education – QuarterlyPurpose: Advisory and information sharing • Data Collections Committee 2002Sponsor: Oregon Department of Education – QuarterlyPurpose: Advisory and information sharing • Assessment and Accountability AdvisorySponsor: Oregon Department of Education – QuarterlyPurpose: Advisory • Web and Publications

15. Pathways • Data Quality Workgroup 2008Sponsor: Oregon Department of Education – TriannuallyPurpose: Delivering quality data to the classroom • Data Warehouse Governance Committee 2010Sponsor: ODE/Data Warehouse LEA’s – MonthlyPurpose: Architecture and implementation PK20 data system • Data Technical Working GroupsSponsor: ODE/Data Warehouse LEA’s – On DemandPurpose: Technical collaboration supporting K12 Data System development

16. Continuing Opportunities • Build agency trust, engagement, and contribution • Ensure data quality and timeliness are a priority at all levels • Align agency practices – Eliminate the rogues and silos • Unify priorities, schedules, and resources • Challenge the work. • Does the system need it? • Does the system need it now? • Can we afford it? • Build stakeholder/decision-maker capacity • Stabilize the system

17. Iowa Department of Education Jason Grinstead

18. SLDS Visioning Timeline

19. Second Project Graphic Based on Team Input

20. Results • Increased awareness of SLDS • Understanding of stakeholder needs • Allowed people to have a voice in the process

21. Questions for the Presenters?

22. Contact Information • Iowa • Jason.Grinstead@iowa.gov • Oregon • hton@hsd.k12.or.us • Virginia • Susan.M.Williams@doe.virginia.gov • OSSE • dwight.franklin@dc.gov

23. Thank you for participating!