SICRIS Slovenian Current Research Information System

1. Davor Šoštarič e-mail: davor.sostaric@izum.si Institute of Information Science, Maribor SICRISSlovenian Current Research Information System

2. SICRIS – What’s all about? • Slovenian Current Research Information System • Creation, development and operation: Institute of Information Science Maribor (IZUM) by authorization of the SlovenianResearchAgency • By and large - everything on development and support of research activities • In harmonization with European trends • Transfer of research results into practice • Supply and demand in research area • Integration of Slovenian research into worldwide environments • Public view (http://sicris.izum.si/)

3. Agency and SICRIS • Agency keeps rights for granting the “licenses for budgetary financing” to researchers and research organizations • Agency can see all data, can search through all categories and can request any kind of cross-referenced tables, reports, lists etc. • Added directly through SICRIS: • Research organizations and researchers who do not conform to the very strict official rules • Researchers of Slovenian origin  The whole Slovenian research potential / capacities

4. Data Collection and Updating • Application forms are sent to the Agency • Agencyputs data into internal database • Automatic transfer to the SICRIS • Agency sends to SICRIS special data (projects, programs, descriptions, summaries, …) that are not held in Agency’s internal operational database • SICRIS receives requests for updating the data directly from researchers and organizations by e_mail • Authorized persons of SICRIS can update internal Agency’s database for the majority of data • Online updating – ready for implementation

5. Users of SICRIS • Researchers • R & D organizations • State administration • Economy & Industry • International research area • Public

6. SICRIS - Statistics • On October 10, 2013: • 967 research organizations • 1.520 research groups • 14.439 researchers • 5.854 research projects • 451 research programs • Searching in 2013 (January 1 – October 10): • 553.523 requests • 986 requests on January 1

7. New Quality • In the pre-SICRIS era all relevant data has been used internally behind the (closed) doors • SICRIS brings up the Public as observer and consequently informal regulator • SICRIS introduces transparency • Because of on-line searching researcher and research organizations become “subjects” and are not just “objects” anymore

8. Special characteristics of SICRIS • Modern web and object technology • Fivepillarsdatabasestructure: organizations / researchers / groups / projects / programs • Format CERIF (Common European Research Information Format) • Bi-lingual (Slovenian and English) • Searching by all key fields • Direct connection with Co-operative On-line Bibliographic System and Services COBISS and its bibliographic database COBIB

9. COBISSCo-operative online bibliographic system and services • An organisational model of joining libraries into a nationallibraryinformationsystem with shared cataloguing (COBIB, localbibliographicdatabases, CONOR, COLIB, otherfunctionsofvirtuallibary,…) • Standardisedandsharedprocessingoflibrarymaterials as well as a uniform managementofcataloguesandbibliografies • Adequatelyskilledcataloguers • Linkingoflibrariesandworld-widerecogniseddatasources • Library automation software (developedandmaintainedby IZUM) with multi-language user interfacesforcataloguing, acquisitions, loan, OPAC, researchers' bibliographiesetc. • Additionaluserorientedservices (MyLibrary, LibraryCompensationService, Ask a Librarian, Multisearch, Web-basedtrainings…)

10. OCLC FirstSearch WorldCat Full text COBIB.XX Library catalogues Other databases LCNames SwetScan ISSN CONOR COBIB.SI JCR CORES ELINKS UDC COLIB WoS Central databases BIB BIB BIB BIB BIB Library local databasesBIB – Local databases COBISSCo-operative online bibliographic system and services

11. Bibliographic records in COBIB.SI(7 October 2013) Registering of bibliographies within COBISS.SI is mandatory for Slovenian researchers!

12. Quantitative evaluation of bibliographic indicators • Examples: Agency‘s tenders, university habilitation processes, … • Methodology for the evaluation of bibliographic indicators of research performance (categorisation and rating by points) is defined by the regulations of Agency and/or universities • Procedures related to the bibliographic unit categorisation and rating by points are automated, and are based on the interlinking of the SICRIS, COBISS.SI and WoS / Scopus information systems • Evaluation results are available to the public within the SICRIS system

13. Typology of documnets/works • Articlesandothercomponentparts (20+, like: Original ScientificArticle, ReviewArticle, Short ScientificArticle, PopularArticle, PublishedScientificConferenceContribution, Review, EncycloapediaEntry, Polemic/Discussion, Interview, InvitedLectures, …) • Monographsandothercompletedworks (approx. 20, like: ScientificMonograph, Professional Monograph, ReviewedTextbooks, Dissertations & Thesis, Expertise, FinalResearchReports, Bibliography, Study, ExhibitionCatalogue, Software, Patent, Proceesingsof Peer-ReviewedScientificConferenceContribution…) • Performedworks / events (up to 10, like: ArtisticPerformance, InvitedLecture at ForeignUniversity, …) Bibliographicrecords are createdbyspeciallytrainedlibrarians Document/publicationmustbedelivered to thelibrarian Monitoring, supervisingandarbitrationbysix central specialisedresearchcentres

14. Matrix Evaluation Model

15. Example

16. Example (2)

17. COBISS.Net