Presentation Transcript

1. CZECH-IN COMPANY PRESENTATION
2. 1 c Zech-in facts 2 C Zech-in services & business 3 c Zech-in team 4 V Enue management 5 B udgeting 6 o nlineregistration & abstractShandling 7 i T & graphics CONTENT 8 a V & technicalequipment
3. 9 e Xhibition management 10 s Ponsorship & fundrasing 11 s taff 12 f Ood & beverage management 13 s ignposting 14 a Ccommodation management 15 s Ocialprogramme content 16 m Ainreferences
4. 1) CZECH-IN FACTS
5. Czech-in facts Founded: 2002 Business Activity: Congress, Event and Association Management Annually organizes:8 Congresses and 40 Conferences /corp. Events Nr. of delegates per year: more than 15000 Employees: 28 full time staff, 15 freelance staff Offices: in Prague and in Brussels Based in: Prague Congress Centre (PCC) Member of: ICCA, MPI, PCB, ISO certified
6. 2) Czech-in services
7. Czech-in services & business Congress & Institutional Event Management (PCO) DestinationManagement Company (DMC) Association Management (AMC) for national and international organizations FullEvent Management Global Venue Search and Consultancy ExhibitionManagement Sponsorship& Grant Application Management, Consultancy
8. Czech-in services & business
9. 3) CZECH-IN team
10. Czech-in project team structure PROJECT MANAGER IT & GRAPHIC SPONSORSHIP & FUNDRASING ACCOMMODATION REGISTRATION EXHIBITION FINANCE & ADMIN SUPPORT SOCIALS ABSTRACTS HANDLING FACTS AND FIGURES: CZECH-IN has Team of 16 Project Managers and 12 Project Executives. The Production Team works together since the 2002 .
11. Czech-in project team structure PROJECT MANAGEMENT INCLUDES: ResearchandPlanning Financials Coordination Supervision Operation Post-eventfollow-up & Evaluation FACTS & FIGURES: The Project Manager, assigned specifically for your event, will be your partner from start to finish, with a second team member fully briefed to cover any short absences of the Project Manager.
12. 4) Venue management
13. Venue management Selection and presentation of possible venues. Conduct rate and condition (e.g. Deposit payments, payment & cancellation conditions) negotiations with the hotels and the conference venue. Conference room booking and invoicing. Room allocation (break out rooms, offices, exhibition, etc.) Selection and coordination of technical equipment for the conference. Logistical planning and coordination at the venue. On-siteconference secretariatmanagement. Planning and coordination of safety and security measures with local representatives. Layout, print and positioning of delegate and speaker signage. FACTS & FIGURES: CZECH-IN is based in congress centre –full knowledge of the venue. CZECH-IN deals on daily basis with all in-house suppliers
14. 5) budgeting
15. budgeting Open accounting policy Fixed fee for personnel costs Fixedfee for organisation Continuousbudget updates Strongbuying power FACTS AND FIGURES: CZECH-IN has prefferedsupplier contracts with most of the local suppliers –therefore we guarantee the best possible prices on the market.
16. 6) Online registration & abstractShandling
17. Online registration & abstractShandling Tailormade registration system: COVR Online registration, on-site registration Online abstract submission & evaluation Online payments Accommodation& Socialprogram FACTS AND FIGURES: Registrationsystemwasdirectly developedfor PCO`s and associations. ESHRE 2006: 6500 registered delegates FEBS 2009: 1548 submitted abstracts (650 in one day)
18. 7) IT & graphics
19. It & graphics Creation& administration of website Graphiclogo creation Graphicdesign development DTP works Printedmaterials production Signposting FACTS AND FIGURES: CZECH-INhas in house 5 staff on IT, graphic and design
20. 8) AV & technicalequipment
21. Av & technicalequipment Complete logistics and coordination ofthe suppliers, staff Complete budgeting and consultancy on cost effective AV solution Detailed know-how of the venue Complete design and set up of the stage Projection, sound, lights, simultaneous translation Internet and intranet zones FACTS AND FIGURES: CZECH-IN acts as the AV and Technical Management Company for L`ORÉAL Czech Republic.
22. 9) Exhibition management
23. Exhibition management Creationof floor plans Sale of the exhibition space Registrationof exhibitors Co-ordination of stand builders, AV, furnishing & other suppliers Assistance with freight, storage and warehousing arrangements On-siteassistance and supervision Provision of skilled staff of all levels including security, hostesses, technicians, etc. FACTS & FIGURES: CZECH-N isthe permanent exhibition agent fortheDrugInformationAssociation: annualsupplyof 250 standsforexhibition (2010: Monaco; 2011 Geneva). Thelargestexhibition in PCC handled by CZECH-IN: ESHRE 2006 - 280 stands.
24. 10) Sponsorship & fundrasing
25. Sponsorship & fundrasing Research& acquisition of sponsorship Invitation to industry & sponsoring packages Communicationwith sponsors Contractingand invoicing 24/7 assistance to sponsors FACTS & FIGURES: Sponsorship manager at fixed fee. Detailed sponsorship and exhibition manual.
26. 11) staff
27. staff Trained, multilingual and experienced staff Staffallocation proposal Interpreters, technicians, photographer, video recording, hostesses, helpers, security... On-site coordination of the staff Castings, pre-selections FACTS AND FIGURES: DuringESHRE Congress we provided the team of 95 hostesses for duration of 5 days.
28. 12) Food & beverage management
29. Food & beverage management Selection of catering services and/or coordination with exclusive caterers at the chosen venue Presentation of F&B suggestions Contract negotiations with catering services Allocation of catering areas (bars, buffets, staff areas...) and respective signage Supervision of all catering activities (coffee breaks, lunches, rautsetc.) Selection of restaurants for lunches and dinners Print-out of menus for lunches and dinners Preparation of table plan in cooperation with the client (upon requirement) FACTS AND FIGURES: Due to our long time business relationships we are able to negotiate the best prices for our clients. Furthermore our long experience gives us the possibility to save up to 20% on Food & Beverage items (for example: coffee breaks, lunches, evening events, etc.), if we can provide the venue/hotel/caterer with the exact number of guests.
30. 13) signposting
31. signposting Detailed proposal of the Venue navigation Graphicsdesign development Detailed know how of usedVenues Production of navigation system (printed/electronic) Installation and dismantling, eco-friendly clean up Complete logistic support and coordination of the suppliers FACTS AND FIGURES: CZECH-IN since 2002 realized 45 congresses in PCC with the complete navigation system.
32. 14) Accommodation management
33. Accommodation management Long term contracts with all majors hotels Assistance with individual and group accommodation Continuous reporting and room block updates Negotiating rates and contracting with hotels Set up of hospitality desk in respective hotels FACTS AND FIGURES: CZECH-IN enjoys a very close cooperation with major international hotels in all their destinations and through our contacts we will aim to receive the best possible prices and conditions for all participants.
34. 15) Socialprogramme
35. Socialprogramme Venueselection, Completeeventdesign for: Openingceremony Presidentialreception Gala dinner Culturalevenings Coordination of the catering services Provision of entertainment, moderators, staff AV and technical equipment Pre& post EventExcursionsandGuidedTours FACTS AND FIGURES: CZECH-IN annually organises 50 events (30-6000 guests)
36. 16) Mainreferences
37. e Ventwiththe highestnr. Ofparticipants(6540 participants) 22nd Annual meeting of the European Society of Human Reproduction andEmbryology Maininstitutionaleventsorganized by c-i Eshre 2006 e Ventwiththe largestExhibition(280 boothS) e Ventwith the highest Nr. of abstracts(1548 abstractS) 34TH conferenceoffederationofeuropeanbiochemicalsocieties febs 2009 e Vent with the highest Nr. of sponsors activiteis and sponsored items During the event 23rd International Papillomavirus Conference and Clinical Workshop Hpv 2006
38. Maincorporateeventsorganized by c-i e vent with the largestvenueusedfor gala dinner(02 arena) Gala dinnerwithrichsocialprogramm Cvm symposium 2008 e vent with the highestnr. of participants (3000 participants) fashion-showsandHairdresser show Revlon 2009 e Vent withThe total investment thatwasthe biggest And most sophisticated direct foreign investment in Central and Eastern Europeatthattime. Grand openingof a new car factory Tpca 2003
39. otherreferences
40. otherreferences