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Guidelines for the Preparation of Tenure Dossiers. Kevin McLaughlin Dean of the Faculty October 14, 2014. Summary of 2011 procedural changes. minimum number of letters increased from 5 to 8 ;
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Guidelines for the Preparation of Tenure Dossiers Kevin McLaughlin Dean of the Faculty October 14, 2014
Summary of 2011 procedural changes • minimum number of letters increased from 5 to 8; • candidate and department generate lists independently, and department combines them into final list • candidate no longer has the right to see the list of proposed referees – but does retain the ability to suggest referees as well as to identify any with whom there is a potential conflict; • department submits the final list of proposed referees to the Dean for review and comment before soliciting letters; must include at least 3 names from candidate’s list • practice of informing the candidate of the exact vote in the case of a negative recommendation discontinued.
Preparing the TPAC dossier • Reappointments, Promotions, Tenure Reviews and Senior Searches culminate with the preparation of a dossier which presents the evidence on which the departmental recommendation is based. It also provides a description of the procedures that were followed by including materials which document the various steps of the process.
Other Reviews • Promotion from Associate Professor to Professor • At least 5 of the 8 letters required must be “arm’s length” • For those >7 years in rank, consider “full range of accomplishments and contributions” • Promotion from Lecturer to Senior Lecturer • 5 letters required, some of which may be from within Brown • Reappointment reviews • Internal review only, so no letters, bios, etc. Otherwise follow same general guidelines. • Non-Regular faculty • See the checklists for guidance.
Senior Searches • Special considerations • Timeline • When to solicit letters, and for how many candidates? • Recommendation should be based on all available evidence, including any letters solicited in a second round of requests
Important deadlines in the tenure process • Early April DOF notifies academic unit chair/directors of upcoming tenure review candidates • April 15 The chair/director, consulting with candidate, selects 3+ person tenure committee • May 1 The candidate and tenure committee create independent lists of potential evaluators • June 1 The combined (candidate & committee) list and brief evaluator biographies are submitted to appropriate dean (DOF/BioMed/SPH) for review. After approval, chair or tenure committee contacts potential evaluators using the standard solicitation letter.
Important deadlines in the tenure process • November 15The candidate has until this date to submit materials to the dossier. • January 7 Dossier is due to DoF • Review by TPAC, which makes a recommendation • Dossier is passed to Provost, who may take up to 30 days to review • June 30 Notification of tenure decision must occur by this date. In the case of a negative decision, the appointment would terminate a year from this date.
Important deadlines in the reappointment process • June 30 DOF notifies academic unit chair/directors of upcoming reappointment review candidates • Department may form a reappointment committee, or hold a meeting of senior faculty • September 15* Reappointment dossier due DOF/BioMed/PH • November 1 Notification of reappointment decision must occur by this date. • In the case of a negative decision, the appointment would terminate in 8 months (June 30). * For June 30 contract end dates. Dossier due date for appointments ending December 31 is March 1.
sample TPAC comment form Opinion Form Tenure, Promotion and Appointment Committee September 17, 2014 Recommendation by the Department of Anthropology that Louis Leakey be appointed as Professor, with tenure, effective July 1, 2015 (Please select one number) No (1-5; where 1=strong opposition) Yes (6-10; where 10=strong support) 1 2 3 4 5 6 7 8 9 10 Please use this space for any additional comments you wish to provide about this case.
