Student Organization Leadership Fall 2015 Meeting

2. Student OrganizationLeadership Fall 2015 Meeting Jennifer WegnerAssistant Director, Student Affairs

3. Additional Presentations • ESG • North Campus Composting

4. Contact Information Jen Wegnerjwegner@umich.edu@wegnerjen http://studentorgs.engin.umich.edu 734-647-7155 (office)143 Chrysler Center (bring your Mcard)

5. Office Staff to Know… April RaymondAdministrative Assistantaprilmra@umich.edu Laura NewhouseGraduate Internlauranew@umich.edu Engineering Leader Email Group = studentorgleaders@umich.edu

6. Maize Pages Registration • Must be completed by September 30 • SSOs must submit renewed sponsorship agreement • Utilize event postings, roster, document storage, service hours, election process • http://maizepages.umich.edu

7. VSOs: Sponsored Events • Option for VSOs to receive full University benefits for specific events • Sponsored Events must align with College mission & strategic efforts • Work with OSA to complete documentation • Agreements must be completed in ADVANCE of event

8. Sponsored Event Examples • Conference Attendance • Conference Hosting • ANY programs with minors under 18 on campus • Collaborations

9. Sponsored Event Required Documentation • Event Sponsorship Agreement • Preliminary Budget • Proposed Event Summary • Itinerary/Agenda • Final Budget Report (30 days post event) • Summary Report (30 days post event)

10. P-Card Use • Expenses over $150 • Complete p-card form (available through studentorgs.engin.umich.edu) • Must be done at least 5 days in advance • Request evaluated w/response in 72 hours • Reconciled to your SOAS account

11. Travel Advances • Domestic or International Travel • Request is > $100 • Avoid paying out of pocket • Money connected to SOAS funds

12. Funding Opportunities • College of Engineeringhttp://studentorgs.engin.umich.edu • ALL funding requests must go through this system, including those to the Dean’s Office • ESG • CSG • Special Grant Opportunities • Shell Oil Company – DEADLINE October 5, 11p

13. Receiving Tax-Receipted Gifts • VSO=only with Sponsored Event Agreement on file with OSA • SSO=work with OSA or Office of Advancement Services • Required to process: • Check made payable to University of Michigan • Written documentation • Envelope (date stamp) • Do NOT process through SOAS

14. Sharing Events • College Calendar • Digital Signage • Community Events/Announcement • Social Media

15. College Calendar Photo Contact Box Required for your Student Org Lurie Nano Fabrication Lab, EECS Here is the link to schedule for a portrait session:   https://docs.google.com/a/umich.edu/forms/d/1KbLH4u3aXu-g4c2QwvixRkMolhFkskrSqzR0bnGlYHo/viewform

16. Community Events/Announcements • studentcommunications.engin.umich.edu Events posted require the photo contact box to be established for your organization

17. Student Organization Websites • Michigan Engineering branded websites for SSOs • Supported through CAEN • Training available http://caen.engin.umich.edu/web/publishing/google-sites/studentorgs

18. Digital Signage • At least 5 days in advance • Up to 14 days prior to event • Flyer size: Portrait Orientation, 8.5x11 • Poster size: Landscape, 20”x9” or 1920 by 875 pixels • PDF preferred • Include event title, date, time, location, contact • Fonts 18 pt or larger • Image resolution 300 dpi • Submit to aprilmra@umich.edu

19. Social Media #UmichEngin • Facebook: Michigan Engineering • Twitter: • @UMEngineering • @umichstudents • @umich • @michiganalumni, • @MConneX • Instagram: @MichiganEngineering • Snapchat: @UMEngineering Mention UMEngineering/Michigan Engineering

20. Working with Industry • Looking for ways to strengthen your industry connections? • Want to create professional development opportunities for your members? • Employers value your partnership & want to support and engage your members

21. CoE Travel Policies • Funding is available • Domestic Travel • Must use U vehicles • Complete domestic travel registration:studentorgs.engin.umich.edu • International Travel must be sponsored • New Processes for 2015-2016: Maize Phase, Blue Phase, Wolverine Phase • If VSO, sponsored event agreement required • Go Blue, Go Abroad Workshop on October 13

22. Working with Minors SPG 601.34 • New University Policy • Register program • Follow the established Code of Conduct • Agree to criminal background screening of all faculty, staff, students and volunteers • Use university-provided templates for participant forms • Agree to have faculty, staff, students, and volunteers complete required training • Adhere to all reporting obligations

23. SPG Compliance • All sponsored student organization activities • All VSO on-campus events and programs • Must be sponsored • Must follow SPG • Link off the studentorgs.engin.umich.edu website to complete program registration • Background checks

24. Working with Minors: Student Org Responsibilities • Visit website: http://studentorgs.engin.umich.edu/working-with-children/ • Identify need for policy compliance • Launch background checks • Register the program • Complete training

25. Upcoming… • Fall & Winter Student Org Series • Leadership Weekend 2016 (January 29-31) • Dean Munson’s Office Hours • Center for Campus Involvement North Campus Hours: • 11-2p, Monday-Friday in Pierpont Commons

26. Contact Information Jen Wegner jwegner@umich.edu734-647-7155 (home) @wegnerjen 143 Chrysler Center (Mcard swipe) Calendar Needs: April Raymond, aprilmra@umich.edu

27. engin.umich.edu