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Edit Checks on General Fund Budget Lines in M-Pathways

Edit Checks on General Fund Budget Lines in M-Pathways. Jarrod Van Kirk Cory Belote. Agenda. Current State In the Future What Does This Mean To Your Department?. Current State. General Fund Budget lines Loaded into system at Fund/Department/Program and individual account types

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Edit Checks on General Fund Budget Lines in M-Pathways

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  1. Edit Checks on General Fund Budget Lines in M-Pathways Jarrod Van Kirk Cory Belote

  2. Agenda • Current State • In the Future • What Does This Mean To Your Department?

  3. Current State • General Fund Budget lines • Loaded into system at Fund/Department/Program and individual account types • Faculty Salaries - 901000, Benefits - 904000, Supplies - 906000, etc • Budget lines for other funds are loaded into the system at Fund/Department and all expense types (900000) • New program used in the General Fund • New budget lines must be created for each type of expense • Salaries, fringes, supplies, equipment, etc. • Currently we manually open a new budget line every time a JE/PO/Requisition fails • Few exceptions – most units do not use budget line edit rules functionality

  4. Current State • Metrics • 33,000 budget lines are loaded each new fiscal year • Based on prior year budgets • 2,000 budget lines opened annually • Units who do not use the budget rules functionality

  5. In The Future • General Fund Budget Lines • Loaded into system at Fund/Department and all expense types (900000) • Consistent with other funds (30000, 40000, 52000) • Exceptions made for units that want to use budget line edit functionality to restrict use of expense types • Key controls remain in place • Combination edit checks • Budget checks at fund/department level • No impact on budgets received from Provost’s Office • No impact on Reporting Budget Ledger • Ability to use encumbrances

  6. What Does This Mean To Your Department? • Fewer non-value added budget check errors • More efficient processing of: • Online ordering supplies and equipment • PeoplePay transactions • Journal entries • Fewer calls from FinOps! • Want to use the budget line rules functionality? • Tell us the departments you want to apply them in and how

  7. Implementation • Proposed change effective July 1, 2010 • Change readiness • Working with ITS • Communication via BAG and FIN ULs • Direct calls to units with non-standard rules (completed May 2010)

  8. Contacts • Jarrod W. Van Kirk • jvankirk@umich.edu • 734-647-3773 • Cory J. Belote • ctremp@umich.edu • 734-647-3768

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