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Event Director’s Report

Event Director’s Report. July 6 th 2009. Financial Summary. £3600 income approximately Approximately £2500 expenditure Much of this including gazebos and equipment was capital expenditure on items that are now available for 2010 and beyond and to improve the quality of other club activities

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Event Director’s Report

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  1. Event Director’s Report July 6th 2009

  2. Financial Summary • £3600 income approximately • Approximately £2500 expenditure • Much of this including gazebosand equipment was capital expenditure on items that are now available for 2010 and beyond and to improve the quality of other club activities • Financial success based on £2000 worth of sponsorship from Norwich Union Community Fund and Baker Tilly.

  3. Attendance • 165 Athletes Entered & 150 Athletes turned up • (approx 40% up on 2008) • Under 9 Boys – 21 Under 9 Girls - 21 • Under 11 Boys – 29 Under 11 Girls - 23 • Under 13 Boys – 22 Under 13 Girls – 18 • Under 15 Boys – 7 Under 15 Girls – 12

  4. Results • DASH AC Successes included • Eve Gibbons • Jonny Ding • Emily Dacey • Pete Crean • Andrew Ward

  5. Planning Issues + & - • Coordinating both internal and external officials is very time consuming and may need to be done further in advance next year. • Personal Selling helped to get the Quadrathlon Name out at Track & Field events • Deliveries of equipment will need to be delivered to another address next year. • Website - information including published entry lists, entry form, poster etc... Provided useful tool for athletes.

  6. Event Day Issues + & - • Scripted races ensured track events could progress smoothly. • Time keepers wanted to change the script to have 6 athletes in races rather than 8 which was an issue. This was not an option as it would have put all the race timings out. • List of “No – Show’s”recieved was very useful to officials. • Long Jump required more officials to operate efficiently. However it was a last minute decision to operate four pits and some helpers turned up on the day. • Relays difficult to organise, previously used to kill time whilst results are being completed. This time is not required anymore as the technology to complete results quickly has improved providing score sheets are pre printed and results submitted quickly after events are completed.

  7. Feedback Volunteers and officials who submitted feedback forms generally felt the event went well and was well planned

  8. Initial thoughts for 2010 • Separate Committee to plan and deliver the 2010 Quadrathlon • No Relays • Aim to secure sponsorship and event date before end of 2009 this will free up time in the new year to prepare marketing strategies and literature • Ensure as far as possible there is no clash in dates with leagues including Young Athletes League and Cheshire League. • Long Term • Another Location? • Another Time of the Year?

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