ACERA Meeting, April 6, 2011

1. National Archives and Records AdministrationElectronic Records Archives (ERA)Chuck PiercyMeg PhillipsPaul Wester ACERA Meeting, April 6, 2011

2. Topics • ERA Development Progress • FY 2011 Accomplishments to Date • Future Milestones • Problems and corrective actions • What ERA will be at end of FY 2011 • What’s in • What’s out • Federal Agency Rollout and Ingesting Electronic Records • ERA’s funding status

3. ERA Development Progress:FY 2011 Accomplishments to Date • Base Increment 3 received Authorization to Operate on 2/25/11 • Base Increment 5 (page 5 of Addendum) Release 5.0.1 Bulk Import Tool part 1 - Design complete, in coding Release 5.1.1, 5.2.1 (Streamline forms and processes for scheduling, accessioning and ingesting electronic records into ERA; Bulk Import Part 2) – High Level Design completed Release 5.3.1, 5.4.1 Preservation – Abstract completed , in High Level Design • EOP - Release 2.1.12 (Additional datatypes (Merlin, Presidential Diary System) and export manifest) deployed 1/23/11 • EOP (page 5-6 of Addendum) Release 2.1.13 (Additional searching for Records Management System, email, MAVRICS) plus software upgrade – Coding completed, in testing Release 2.1.14 Freedom of Information Act (FOIA) Support – Abstract completed, in High Level Design

4. ERA Development Progress:FY 2011 Accomplishments to Date • OPA General Availability received Authorization to Operate on 12/15/10 • OPA (Page 6 of the Addendum) Release 5.1.1 (Social Networking, Image Zoom) Coding completed Release 5.2.1 (tagging, user registration, search engine tuning) Coding initiated Release 5.3.1 (Download, narrow searches) Abstract initiated • Classified Instance (Page 6 of the Addendum) SCIF modifications Design Completed Abstract completed • Census (Page 6 of the Addendum) High level design completed

5. ERA Development Progress:Future Milestones

6. ERA Development Progress:Major Milestones

7. ERA at the End of Development • What’s in ERA (end of FY11): • Online Public Access to records and info about records • Public use copies of presidential records (and redaction) • Federal agency forms and workflow - improvements • Unclassified storage (Federal, Presidential, Congressional) • Classified storage • Census (restricted) storage • First format migration tool • What’s out: • Additional e-records processing, data file validation tools • Capability for users to send search results via email to an external address • Internal workflow for records management process • Architectural enhancements • Integrated online account management for agencies • Additional preservation migration tools

8. Problems and Corrective Actions

9. Problems and Corrective Actions

10. Rollout to Federal Agencies • Benefits to Agencies • Perform records management transactions with NARA. • Transfer permanently valuable electronic records to NARA. • Rollout Plan and Activities • Pilots Agencies • CIO Act Agencies • Other Federal Agencies • Mandatory Use • Implementation Activities • Agency identification, initial meeting, action plans • Follow-up and training • Evaluation • Communications Activities • Email and web • Federal Records Council (FRC) and BRIDG • Joint CIO Council and FRC meetings

11. Current Action Plan • Focus on increasing volume of electronic records under management by ERA • Aggressively engage Federal agencies in transferring permanent electronic records into ERA • Focus development on core requirements that ensure records can be transferred into ERA and made available on-line to the American people • End development by September 30, 2011 Includes: 488TB of 2010 Census See slide 15 more information

12. Roll Out to Federal Agencies: Phase 1 Plan August 2011 Department of Veterans Affairs US Agency for International Development National Science Foundation September 2011 Department of Defense Office of Personnel Management October 2011 Department of Homeland Security General Services Administration November 2011 Office of the Director of National Intelligence Department of the Air Force Department of Agriculture Anytime starting March 2011 because involved in pilot roll out in 2010 Department of the Navy National Aeronautics and Space Administration Department of Education Social Security Administration Small agencies added aggressively starting in July 2011 March 2011 √ Department of Health and Human Services √ Department of State √ Department of Justice April 2011 Environmental Protection Agency Small Business Administration Department of Transportation May 2011 Department of the Army Department of Commerce Nuclear Regulatory Commission June 2011 Department of the Treasury Department of Interior Housing and Urban Development July 2011 Executive Office of the President Department of Energy Department of Labor

13. Ingesting E-Records: Plan and Progress To Date • At least 10 TB per quarter through FY2011 • Met 1st Quarter Goal: 10.1 TB • Met 2nd Quarter Goal: 10.9 TB • Federal EOP: 5.0TB • NASA Video: 3.0 TB • Congressional – House Videos 2.0 • Legacy migration and small amounts from National Science Foundation, Justice Department and National Geospatial Agency

14. Anticipated volumes of electronic records for remainder of FY 2011 (in Megabytes)

15. ERA’s Funding Status • To complete the development phase of the project in FY 2011, NARA needs approval of the Expenditure Plan and release of remaining FY 2011 funds • Total appropriated to the ERA program FY 2002 thru FY 2011 (FY 2011 estimate is $72 million): $463.06 million • The breakdown of the appropriations is as follows: