Presentation Skills

1. Lecture 26 Presentation Skills How to make/deliver a Presentation?

2. “Great speakers aren’t born, they are trained.” Presenting is a Skill… Developed through experience and training.

3. Agenda • Introduction • Planning Your Presentation • The Presentation Sequence • Effective Presentation Techniques • Creating Effective Visual Aids • The ‘Three’ Stage Process

4. Definitions Presentation • “Something set forth to an audience for the attention of the mind “ Effective • “…producing a desired result”

5. #1 Fear • Feared More Than Death! • THE FACTS: Shaky hands, blushing cheeks, memory loss, nausea, and knocking knees • NORMAL!

6. Causes of the Anxiety • Fear of the Unknown OR Loss of Control • Fight or Flight Mode • No Backup Plan • No Enthusiasm For Subject • Focus of Attention

7. Effective Presentations • Control Anxiety – Don’t Fight It • Audience Centered • Accomplishes Objective • Fun For Audience • Fun For You • Conducted Within Time Frame

8. Part 2:Planning Your Presentation

9. Planning Your Presentation • Determine Purpose • Assess Your Audience • “Success depends on your ability to reach your audience.” • Size • Graphics • Knowledge Level • Motivation

10. Planning A Presentation • Plan Space • Number of Seats • Seating Arrangement • Audio/Visual Equipment • Distracters • What Day and Time? • Any Day! • Morning

11. More Planning • Organization • Determine Main Points (2-5) • Evidence • Prepare Outline

12. Presentation Outline • Keyword Reminders • Conversational Flow • Flexibility • More Responsive to Audience

13. Why Give A Presentation? Three Main Purposes • Inform • Persuade • Educate

14. Part 3:The Presentation Sequence

15. #1: Build Rapport • … relation marked by harmony or empathy • Audience members who trust you and feel that you care • Start Before You Begin • Mingle; Learn Names • Good First Impression • People Listen To People They Like

16. #2: Opening Your Presentation • Introduce Yourself – Why Should They Listen • Get Attention, Build More Rapport, Introduce Topic • Humor • Short Story • Make Audience Think • Invite Participation • Get Audience Response

17. #2…Completing the Opening • Clearly Defining Topic • If Informative… • Clear parameters/ground rules for content within time • If Persuasive… • What’s the problem • Who cares • What’s the solution • Overview

18. #3: Presenting Main Points (Solution) • Supporting Evidence • Examples • Feedback & Questions From Audience • Attention to, and Focus on, Audience (Listening)

19. #4: Concluding Your Presentation Goal • Inform audience that you’re about to close • Summarize main points • Something to remember or call-to-action • Answer questions

20. Part 4: EffectivePresentation Techniques

21. Presentation Style 3 Elements • Vocal Techniques • Loudness • Pitch • Pause • Deviations From the Standard for Emphasis

22. Presentation Style 3 Elements • Body Language • Eye Contact, Gestures, Posture • Use of Space • Can Everyone See You? • Movement

23. Common Problems • Verbal fillers • “Um”, “uh”, “like” • Any unrelated word or phrase • Swaying, rocking, and pacing • Hands in pockets • Lip smacking • Failure to be audience-centered

24. 5 Presentation Tips • Smile • Breathe • Water • Notes • Finish On Or Under Time

25. Part 5:Creating Effective Visual Aids Why need visuals?

26. Visual Aids • Enhance Understanding • Add Variety • Support Claims • Lasting Impact

27. Visual Aids - Examples • PowerPoint Slides • Overhead Projector • Graphs/Charts • Pictures • Films/Video • Flip Charts • Sketches

28. Visual Aids Should… • Supplement presentation • Outline of main points • Serve audience’s needs, not speaker’s • Simple and clear

29. Part 6: The ‘Three’ Stage Process

30. The ‘Three’ Stage Process

31. Stage 1: Creation • Tend to be overlooked by many but is crucial • Selecting a topic • Setting Clear Objectives & Specific Goals • Conducting Research • Audience Analysis • Creating an Outline

32. Stage 1: Creation • Using Microsoft PowerPoint • Inserting Content • Using Appropriate media • Prepare Additional Material • Confirmation Process

33. Stage 2: Preparation • Rehearsals • Sleep • Dress for the Occasion • Arrive early

34. Stage 3: Presenting Effectively • At the beginning of the Presentation: • Introduce self, title, background (if necessary) • Setting the theme: Involve the Audience • Explain ground rules • Specify Agenda/Outline

35. Stage 3: Presenting Effectively • Use the PowerPoint slides as Guide • Involve the Audience • Start presentation on time • Have confidence • Eye Contact: Look at

36. Stage 3: Presenting Effectively • Body Movements: Gestures • Voice: Effective Pitch • Poise: Standing/ Sitting • Handling Questions • Reminders

37. Recap • Follow the three stage process • Be clear about the purpose of your presentation • Rehearse well, maintain eye contact, be comfortable • Follow the PowerPoint creation tips & tricks • Provide appropriate amount of information in time allocated • Answer the questions confidently at the end of presentation

38. Summary • Introduction to Presentation Skills • Planning Your Presentation • The Presentation Sequence • Effective Presentation Techniques • Creating Effective Visual Aids • The ‘Three’ Stage Process