ACCET Accreditation Workshop July 8-9, 2013

1. ACCET Accreditation WorkshopJuly 8-9, 2013 ACCREDITING Council for Continuing Education and Training Completion & Placement Curriculum Mission Finances Curriculum Revision Financial Procedures Admissions Instructional Personnel Instructional Delivery Instructional Methods Communication Recruitment Governance Enrollment Student Services Personnel Management Attendance Planning Evaluation & Documentation Student Progress

2. ACCREDITATION Schedule and General Overview

3. Accreditation Process/Timeframe(Approximately 12 months) • On-site team visit & Team Report (2-day visit & Team Report sent within 30 days of visit) • Institution’s response to Team Report (due within 14 days) • Accrediting Commission’s review and decision • Commission letter (within 30 days of Commission Meeting

4. Fees • Reaccreditation Application Fee $1000 • Avocational Reaccreditation Visit Fee $3400 • Penalties for late reporting and late payments • See Document 10 for full fee schedule

5. Application for Accreditation Document 4

6. Reaccreditation Review Schedule

7. Overview of Analytic Self-Evaluation Report (ASER) Documents: 3.1, 3.2, 3.3, 3.2/3ESL (Combined) Overlay Templates: 3.ESL, 3.VESL, 3.IDL, 3.OAD, 3.MT, 3.NAH

8. Developing the ASER • Obtain support at the highest level • Commit resources • Start early • Assign a champion

9. Developing the ASER • Involve the entire staff • Conduct regular meetings • Develop/implement new policies and procedures, as needed • Tell the “story” of your institution

10. Developing the ASER • Use the current and appropriate ACCET Document 3 • Gather supporting documentation • Develop the ASER  • EDIT, EDIT, EDIT

11. Structure of Your ASER Narrative • Written narrative addressing the eight standards (33 subsections) • Standards that do not apply • Documents supplementing narrative response to questions and requirements • Types of exhibits • Representative sample • Linked in ASER/BASER narrative

12. Any Additional Sites • Must be referenced in: • The application (Document 4) • ASER/BASER

13. Submission to ACCET • Submit the ASER using ACCET’s Accreditation Management System (AMS) by the scheduled due date. • The on-site visit fees using the electronic Check in AMS. • Completed Document 8 Form. (On Site Visit Request)

14. Need Help…. • Call ACCET for assistance: • Our staff is here to help you. • Never hesitate to call with any questions, concerns, or for guidance.

15. On-Site Review • Team composition: • Management Specialist/Chair • Commission Representative

16. On-Site Review Team Selection • No conflict real or perceived • Approved by institution • All materials confidential

17. Visit Materials • To be sent electronically by ACCET before the visit: • Confirmation letter  • Checklist of materials to be available for team  • Memorandum for on-site team visit  • Team member roster  • Letter of invitation sent to state licensing agency

18. Team Member Responsibilities • Prior to the Visit: • Review ACCET Documents • Study ASER • Identify issues for Clarification

19. Team Member Responsibilities • During the Visit: • Validate ASER representations • Observe, interview, collect data/documentation • Confer in team meetings • Summarize pertinent facts • Discuss/propose ratings, strengths, weaknesses • Write assigned standards for Team Report

20. Preparation for the Visit • Provide for the Team: • Private room/space for the team • Access to the internet - either WiFi or Ethernet cables • Documents requested on the Preparation Checklist • Any changes since the submittal of ASER • Current organizational chart

21. Preparation Checklist for ACCET On-Site Examination Visit • A complete paper copy of the institution’s eASER/BASER, including all exhibits • A completed copy of the program chart listing all approved programs and enrollment/staffing information (see www.accet.org/Documents and Forms/Fillable Documents) • A complete roster of all active students, including start dates, and a listing of students on LOA • A listing of all students who graduated, withdrew, or were terminated within the past 12 months • List of all students by name, program title, certificate/license sought, and date of graduation who were eligible for, attempted, or attained certification/licensure within the past 12 months (Vocational) • A current organizational chart with names and job titles • An updated staff turnover listing and calculated rates (separately for full/part time) since the submission of the eASER/BASER • Schedules for all faculty and administrative staff during the visit, including room locations, break times, office/teaching hours, and courses/classes being taught • Correspondence files of all communications with ACCET, state and federal agencies • Administrative operations/procedures manual. if not included in its entirety in the eASER/BASER

22. Preparation Checklist for ACCET On-Site Examination Visit • Personnel policies/employee handbook, if not included in its entirety in the eASER/BASER • A listing of who is responsible for and the location of personnel records for all employees, including any new or updated resumes or ACCET Document 6s - Personnel Form, job descriptions, and performance evaluations • Minutes of all staff and faculty meetings for the past 12 months • Completed ACCET Document 50FR – On-site Examination Team Financial Review Checklist. • ACCET Document 50I – On-site Immigration Compliance Checklist/Guidelines to be completed by the team. (Institutions authorized to enroll F1/M1 visa students) • State-licensing agency's cancellation and refund policy (if applicable) • Complete sets of curricular materials, including syllabi, lesson plans/instructor guides, testing and evaluation tools, text materials, and student performance standards • Current school catalog and completed ACCET Document 29 - Catalog Guidelines and Checklist(Vocational)

23. Preparation Checklist for ACCET On-Site Examination Visit • Current enrollment agreement and completed ACCET Document 29.2 - Enrollment Agreement Checklist(Vocational). NOTE: Avocational institutions must provide only a copy of their enrollment agreement/student application • Sample entrance examinations/criteria/test scores used to accept students (i) with a high school diploma/GED and/or (ii) who are admitted on a designated ability-to-benefit admissions basis • Samples of all advertising/promotional materials used by the school at any time during the past 12 months • Most recent fire and safety inspection certificates • Completed year-to-date ACCET Document 28.1 - Completion and Placement Statistics for each program (Vocational) • Names and email addresses of current students, graduates in the last 12 months, and 10 employers. • ACCET Document 12 – Annual Report and Enrollment Statistics completed for your institution’s most recent fiscal year ending. (Initial applicants)

24. The Visit • Introductory meeting • Tour of facility • Information gathering process • Exit briefing

25. Team Report • Consensus document • Draft report reviewed and verified by Team Chair • Team Report sent electronically to institution within 30 days of visit

26. Team ReportACCET Rating Scale • 4 – Exceeds standard • 3 - Acceptable and meets standard • 2 - Weak, some changes needed to meet standard • 1 - Unacceptable, major changes needed to meet standard

27. Responding to Weaknesses • Submit response within 14 calendar days of receipt of Team Report. • Respond in response boxes embedded in Team Report. • Prepare response with the same thought and thoroughness as ASER/BASER. • Address any weakness cited in Team Report and referenced to a specific standard.

28. Responding to Weaknesses • Link and clearly reference the exhibits that support response. • Ensure that response clearly reflects understanding of : • Cited weakness(es), • Corrective action taken, and • Evidence that corrective actions were systematically and effectively implemented.

29. Commission Meeting • Possible Commission Actions: • Accredit/Approve • Defer • Deny  • Consensus Process • Written notification sent electronically (within 30 days of Commission Meeting) • Official Commission’s actions not revealed, prior to Commission letters being sent

30. AMS DATABASE DEMONSTRATION

31. AMS DATABASE DEMONSTRATION CONTINUED For AMS Support Contact: Meagan Paulk (mpaulk@accet.org) Grace Kye (gkye@accet.org)

32. ACCET Accreditation Standards • Mission • Management • Finances • Curricula • Instructional Delivery  • Instructional Personnel • Admissions and Student Services • Evaluation

33. Standard I Mission

34. Standard I - Mission A. Mission Statement: • The institution clearly states its mission and makes it public. The mission is consistent with the Principles of Ethics for ACCET institutions; thereby providing a definitive basis upon which to deliver and assess the education and training programs. • The education and training provided are consistent with the institution’s mission and are documented by either a needs assessment or market experience

35. Consider this… • A Mission Statement communicates the institution’s purpose and objectives. • The mission contains your school's "winning idea" - separates you from your competitors. • Is the institution meeting its mission? What criteria is used to measure success?

36. Consider this… • How do you measure and verify that training is consistent with: • your stated mission; and • needs assessment or market experience. • The mission is refined to create a concise and precise statement which expresses your • purpose, • measurements of success, • results

37. Standard I - Mission B. Goals: • Broad institutional goals are clearly stated, support the mission, and are understood at all levels of the organization.

38. Key Points… • Goals must be: • Tied to the mission. • Understood at all levels of the institution. • Re-evaluated periodically to ensure relevance to the institution’s mission.

39. Examples of Institutional Goals • To provide programs of study that are educationally sound, up-to-date, of high quality and demonstrably effective. • To maintain a clear and consistent admissions process that accurately represents the program and the institution while producing enough enrollments to sustain the institutions. • To provide effective student services that recognize individual differences and to ensure successful student retention, graduation, and employability where applicable.

40. Examples of Institutional Goals • To establish and maintain employer relationships to ensure industry contacts necessary for student success. • To demonstrate the effectiveness of private educational training, thereby providing essential skills to support a productive workforce. • To ensure proper and ethical administration of all financial aspects of the institution.

41. Standard I - Mission C. Planning: • The institution has sound, written one-year and longer-range plans that encompass both the educational and business objectives of the institution. • The plans support the mission, facilitate the accomplishment of the broad institutional goals, and are updated at least annually.

42. Standard I - Mission C. Planning: • The plans include specific and measurable objectives, with corresponding operational strategies, projected time frames, required resources, and method(s) for subsequent evaluation of each objective.

43. A Business Plan Is NOT… • Only a budget • A market research report/analysis • A to-do list or wish list

44. A Business Plan … • Supports the Mission • Relates to Institutional Objectives • Facilitates your ability to provide quality training • Addresses various aspects of school operations

45. A Business Plan Is… • S - Specific • M - Measurable • A - Attainable • R - Resources Allocated • T - Time Based • E - Evaluated • R - Revised

46. S - SPECIFIC • Which of these is specific? • Raise the profile of the school • Improve marketing literature • Enhance curriculum • Provide catalog in Spanish • Increase gross revenue by 10%

47. M – MEASURABLE • Which of these are measurable? • Diversify the student body • Enhance student services • Increase enrollment in each program by 10% • Obtain student feedback

48. A - ATTAINABLE • Which of these is attainable? • Double enrollment next term • Increase applications by 4 per week • Build new building to house all school functions • 100% student satisfaction

49. R – RESOURCES ALLOCATED • Financial • Personnel • Equipment • Materials • Who is responsible?

50. T – TIME BASED • Which of these is time based? • Open a new branch • Offer internet based student evaluations by December 2012 • Increase revenue by 10% in 2012 • Expand web activity