2011 Regional Leadership Conference

1. 2011 Regional Leadership Conference What to expect at Conclave and the Legislative Process Workshop

2. Better Men for a Better World What is the Grand Chapter? Who are its members? • The Grand Chapter is all TKE members • Each biennium meeting is a Conclave. • Members in good standing may attend • Voting members are limited to: • All current Grand Council Members • All operating chapters, who are present and in good standing • All Alumni Associations, who are present.

3. Better Men for a Better World Standards • Good Standing – No OGC action • Chapter MUST send at least one delegate to Conclave. • Excused absence - due to school session • Chapter may certify an alumnus to act on their behalf (must send letter)

4. Better Men for a Better World TKE Math #101 How Total # Votes Calculated TotalVotesTotal Votes% Chapters (not colonies) 246 2 492 87% Alumni Associations 48 1 48 9% Past Grand Prytani 13 1 13 2% Grand Council Members 11 1 11 2% 564 In you rests the power to make a difference It is your responsibility to show up and be counted

5. Better Men for a Better World Procedures versus Rules • Embedded in law are procedures that requires strict adherence. • Roberts Rules are like the Pirate Code, “they are more of a guideline.”

6. Better Men for a Better World Why Robert’s Rule of Order? • Provides common rules and procedures • Same footing, Speaking the same language. • Constructive, Democratic meetings • Helps, not hinders, the Conclave • No one should be intimidated • The fundamental rights - all questions to be thoroughly discussed before taking action!

7. Better Men for a Better World Tips on Robert’s Rule of Order • The right to speak – Granted ONLY by the Venerable Grand Prytanis • Generally, the floor will be set up with two microphones, on each side for speakers. • No member can speak twice to the same issue • Remarks must be courteous – avoid all personalities – never elude to others by name or by motives (generally, unless you are complementing them)

8. Better Men for a Better World Tips on Robert’s Rule of Order • The Rules of Roberts Rules: • Point of Privilege: Pertains to noise, other than the speaker, that is interrupting • Point of Information: Generally applies to questions you may have about process, “Point of Information VGP, I should like to ask a question” • Divide the Question: Divides the motion into two or more separate motions, but each must be able to stand on their own • Extend Debate: Where prescribed you can move to extend debate until a certain time (until 5 PM) or for a certain period of time (15 additional minutes) • Limit Debate: Closing debate at a certain time, or limiting it to a certain period in time.

9. Better Men for a Better World Tips on Robert’s Rule of Order • Reconsider: Can be made only by one on the prevailing side who has changed position or view • Postpone Indefinitely: Kills the question/resolution for this session – exception: the motion to reconsider can be made this session • Previous Question: Closes debate if successful – may also be “move to close debate” if preferred. • Appeal the Decision of the [VGP]: Appeal for the assembly to decide – must be made before other business is resumed; not debatable if it relates to decorum, or a violation of rules or order of business. • Move for a Roll Call Vote: Generally, the VGP has the discretion, unless prescribed by fraternal law to call a voice vote, if it appears the vote is close, a delegate may ask from the floor for a Roll Call Vote.

10. Better Men for a Better World Decorum and Etiquette • Proper decorum is very important. • The power of persuasion. After all, as your chapter or assoc. delegate you are trying to influence your fellow fraters. • To do this, be serious to be taken serious. • Behaving as if you belong there is easy and effective

11. Better Men for a Better World Decorum and Etiquette • Under no circumstances will hostile, sarcastic, profane, rude comments be tolerated. Keep cool; strong emotions can embarrass some, and they forget. • Reason for formality, it allows people to work together while holding opposite views. • Remember, “Hey, It ain’t personal… It’s just business.” [Michael Corleone] • Be prepared • Mute your cell phone.

12. Better Men for a Better World Other Key Responsibilities • Nominations Committee • Who are the Cmtee Members? • How Formed? • Duties of a Member • The Interview Process • Outcome • Resolutions Committee

13. Better Men for a Better World TKE Math #201 Committee MembersTotal#Mbrs% Chapters (not colonies) 246 25 76% Alumni Associations 48 5 15% Past Grand Prytani 3 3 9% 33 Actual - 2009 Conclave #Mbrs% Chapters (not colonies) 17 74% Alumni Associations 3 13% Past Grand Prytani 3 13%

14. Better Men for a Better World • How Nominating Committee is formed: • Names of all chapters and alumni associations are placed in separate “hats” • The Venerable Grand Prytanis pulls from the hat one name for every 10 chapter and 1 for every 10 alumni associations. • In early Spring/Summer the Venerable Grand Prytanis will appoint three Past Grand Prytani to serve as the Cmtee’s Chairman, Vice Chairman and Secretary. • Duties of Each Cmtee Member: • Interview each candidate • Active listeners, decision makers on the selection of a slate of officers • Attend all meetings of the Cmtee • The Interview Process: • Each candidate is presented to the Cmtee. He receives 10 minutes to deliver his message uninterrupted. • The Cmtee is given 10 minutes to ask any questions it may have. • The Candidate provides, in advance, his personal and TKE resume along with a formal application, statement of Policy Governance, sign a conflict of interest release form, and background check

15. Better Men for a Better World • The Outcome: • The Committee will place into nomination a slate of Nominees for each office. • That slate is read in its entirety into the record during the next day’s legislative session. • Each officer is voted on individually. THANK YOU

16. Better Men for a Better World