Development process / consultation

1. Development process / consultation National Water Strategy V A N U A T U

2. How It Evolves • Initiated by DGMWR / MoLNR – Oct 2006 • Planning and preparation of the strategy was undertaken during a week of workshopping and meetings with D G, the DGMWR director and key department staff, an Oxfam NZ team and a civil society representative. Nov 2006 • The workshop sought to generate wide agreement from all parties on: • Overall vision and objectives anticipated to be included in the strategy • Research and consultation process to be used to develop it • The technical assistance • The budget required.

3. The Process • Project document developed – Nov 2006 • Finding secured, NZAID – Feb 2007 • Amount US$ 120,000 • Development of Strategy commenced, based on 8 different stages

4. Stage 1 Planning and Outline • Establish a working group to facilitate the strategy development process • Formation of task teams on each objective • Literature review of Water Resources Act, PAA, MTDF, other departmental strategies and programmes. • Develop an outline/format the strategy will take including goal and objective topics, budgets etc to meeting department and DESP and ministry needs and expectations

5. Stage 2 Desk Reviews / Initial Meetings / Background Paper Production • Obj 1: Regulatory Framework and Role • Obj 2: Water Resource Management and Protection: • Obj 3: Appropriate Infrastructure installed: • Obj 4: Systems sustainably managed & maintained: • Obj 5: Water Quality Monitored and maintained • Obj 6: Information management and awareness • Obj 7: Department Capacity • ONZ Review background papers and prepare for consultations

6. Stage 3 Round 1 Internal Consultations • Convene meeting in Vila for Reps from Lands, Forestry, Agriculture, DGMRWS, PRWSO’s, Prov Planners, 2 municipal planners, 3 PPWD Presentation by each Task team. Background papers distributed beforehand. • Amend background papers after this consultation to prepare for Round 2 consultation and review by ONZ

7. Stage 4 Round 2 External Consultations • Water Quality meeting in Vila Consultation with key orgs involved in water quality • Meeting with MPs • Consult with NGOs, private sector, donors on papers (Writer attends) • Community Consultation in 3 provinces

8. voices of women • A gender representative was involved in all community consultation • Gender separated discussions were held within communities to ensure that both genders get an opportunity to express ideas freely • Women’s groups were invited to provincial consultations • Civil society groups working on Women’s issues were invited to external consultations

9. Stage 5 • Prepare first draft based on research and feedback from Stages 1 – 4 • Draft strategy by writer and director in consultation with task teams

10. Stage 6 Consultations on draft strategy • Conduct an internal consultation on first draft with the National Water Committee. Writer attends • Amend draft based on feedback from NWC and send out the draft document for review and written submission by stakeholder attending Items 6.3 and 6.4. • VILA consultation on draft with all stakeholders NGO’s donors, MP’s, Private sector etc • Consult in all 6 provinces, meeting with all Provincial staff

11. Stage 7 Finalize strategy • Finalize the strategy document and prepare a summary to DESP • Prepare annual plan for years 1, 2 and 3 of strategy implementation

12. Stage 8 Approval and launch • Approval process through DG, DCO and Council of Ministers – March 2008 • Translation and Printing of Strategy • Launch Strategy and forward Annual Plans – August 2008 • Distribute Strategy document