LAKE COUNTY SCHOOLS

1. SCHOOL ADVISORY COUNCIL TRAINING 2012-2013 LAKE COUNTY SCHOOLS

2. Agenda, Part 1 • What is a School Advisory Council? • Sunshine Law and School Advisory Councils • SAC Membership Requirements and Elections • Bylaws • Meeting Requirements • SAC Member and Officer Roles • SAC Meeting Minutes • School Improvement Funds and Expenditures • Requirements for Five Star School Award • Collaborative Partnering • Shared Decision-Making

3. Agenda, Part II • How to write meaningful School Improvement Plans (SIP’s) • Linking the plan to State Goals and Priorities and the School Board Priorities • Goals • Needs Assessments • Objectives • Strategies • Performance Measures • Budget Based • Additional Requirements • SIP Due Dates • Mid Year Reports and Due Dates • Contacts for assistance

4. SAC Basics Part 1

5. School Advisory Councils are… • A group intended to represent the broad school community and those persons closest to the students who will share responsibility for guiding the school toward continuous improvement. • Referred to as SAC’s • Required by all schools, including charter schools • Charter schools may use their governing body (Charter Board) as their SAC

6. SAC’s are similar to School Boards • Created and governed by law • Elected by peers • Subject to the Sunshine Law • Assist leaders (principal, superintendent) with school district direction • Have the goal of increasing student achievement for all students in a safe learning environment

7. Sunshine LawAll SAC Business must be in the sunshine! • All meetings must be noticed and must be open to the public • Minutes must be recorded • Members may not communicate with one another about SAC business outside of a publicly noticed meeting • Includes email, phone calls, and other communication

8. Role of the SAC • Assists in preparation and evaluation of SIP • Decides jointly with school faculty how A+ recognition funds are spent • Assists principal with the school budget • Performs functions as prescribed by school board • Monitor the SIP

9. SAC Members • Comprised of principal, appropriate balanced number of teachers, staff, parents, community members, and students (Assistant Principals may not be voting members and should NOT be listed as members) • Must represent ethnic, racial, economic community (may require appointment by School Board) • Document student demographics for specific day for membership compliance • Free and reduced lunch percentages determines low-socio-economic make-up • Student race/ethnicity percentages must be represented by SAC (within approximately 5%) • Majority (over 51%)must not be employed by the Lake County School Board in any capacity • Elected by peer groups

10. SAC Member Elections • Teachers elect teachers • Classified employees elect classified employees • Students elect students (middle and high) • Parents elect parents • Business and community members are recommended by the Principal and approved by a vote of the SAC

11. Voting Procedures for Elections • Voting to elect SAC members can occur during meetings (faculty meetings, staff meetings, open house, parent nights) or by mail, secret ballot, or by show of hands. • Ballots are counted, recorded, and retained. • Ballots and voting records should be kept on file in the school • Voting records are recorded in the official SAC minutes • Elections must be fair and open and may be written, signed, or computerized ballots as long as the ballots are recorded officially for auditing purposes.

12. A SAC may Elect alternates if SAC bylaws permit • Allows timely replacement of members • Increases participation

13. Other Possible Duties of SAC • Adoption of school calendar • Input into District’s Legislative Program • Develop Waivers for School Improvement Plans • Attendance waivers, School uniform waivers, etc. • Monitor school safety • Assist in stakeholder surveys • Liaison to community • Special committees, school improvement teams, accreditation teams

14. SAC Bylaws • Name of council • Purposes, basic policies, governance • Duties and obligations • School Improvement funds • Expenditure of A+ Funds • Development of School Improvement Plan (SIP) • Assist with School’s Annual Budget

15. SAC Bylaws, cont. • Membership and election • Election procedures • Appointment procedures • Represents demographics of school/community • At least 51% must be non-Lake County Schools employees • Attendance requirements

16. SAC Bylaws, cont. • Decisions/Meetings • Three business-day advance notice to all members regarding meeting that will include a vote on an agenda item • Sunshine Law requirement • Special or Ad Hoc Committees • Quorum > 51%

17. SAC Bylaws, cont. • Officers and Election • Positions, duties, procedures for elections and term of office • Nominating committee • Duties, meetings, quorum of executive board • Emergency decision procedures

18. SAC Bylaws, cont. • Amendments or revisions of bylaws • Fiscal year, parliamentary authority

19. School Advisory CouncilsSAC Meetings • At least 3 days written notice to SAC members regarding matters that require a vote • Requires a quorum of at least 51% • Schedule meetings when stakeholders can attend • Minutes must be recorded

20. SAC Member Roles • Attend meetings and training • Use district and state goals as guide • Assess school data and surveys • Assist in the preparation, implementation, and evaluation of the SIP • Identify and prioritize school needs • Develop improvement strategies • Measure results • Assist with preparation of school budget

21. SAC Chair and Co-Chair • Knowledgeable – duties and responsibilities • Creates agenda • Prepares for meetings • Facilitates meetings • Maintains focus, order, and involvement • Signs SIP • While any member can be elected to serve as Chair or Co-Chair, it is recommended that neither the Principal nor a student serve in this capacity.

22. Principal • Represents school administration • Assesses school data, surveys • Facilitates SAC recommendations • Implements SIP • Ensures compliance with required reports • Facilitates SAC elections and appointments • Keeps SAC informed • Encourages participation, problem solving, teamwork • Part of the SAC team

23. Suggested SAC Officers • Treasurer • Maintains funds • Secretary • Letters and other correspondence • Records minutes • Parliamentarian • Time keeper, Roberts Rules of Order

24. Secretary • Determines quorum • Writes and records minutes • Distributes minutes • Maintains records of minutes • Maintains records of attendance • Duties at the meetings • Provides or reads the minutes from prior meeting • Takes accurate minutes of current meeting • Duties after the meeting • Promptly writes minutes • Dispatches correspondence • Distributes minutes for next meeting and agenda prep • Notifies members of elections, appointments, next meeting • Emails minutes after each meeting to District Office (Dee Dunbar)–as required by state statute

25. The Importance of Minutes • Required by Sunshine Law and State Statutes • Verifies procedures were followed • Documents attendance and quorums • Provides documentation for public • Documents decisions

26. Minutes Include • Type of meeting • Date, time, place • Agenda • Attendance • Quorum • Appointment/replacement of members (if any) • Call to order • Vote on minutes from prior meeting • Any correspondence

27. Minutes Include, cont. • Motions and Votes • Motion and name of mover • Second to motion • Amendments to motion • Voting record (who and how voted) • Chair must vote • No abstentions unless conflict of interest • Must have a quorum • Elections

28. Minutes Include, cont. • Reports, presentations, programs • Report of what is done • Time of adjournment • Next meeting, date, time, place • Signature with typed name and position

29. Minutes do not include • Verbatim discussion • Personal comments • Motions not stated by the chair • Entire reports

30. Contact Persons: Carol MacLeod, Chief Financial Officer macleodc@lake.k12.fl.us Denise Coit, Finance Director coitd@lake.k12.fl.us 352-253-6560 SAC Funds and Expenditures

31. Overview of Laws and Rules • Section 1001.452(2) – Requires SAC to assist in school budget preparation • Section 1008.36 – School Recognition Funds

32. School Improvement Funds • If funded

33. A+ Funds • School Recognition funds for maintaining an A or improving by one letter grade • Amount based on unweighted FTE (per student) • Expenditure is jointly decided by SAC and faculty • May be used for bonuses, materials, supplies, temp personnel • Decision Deadline: February 1 or will be divided among current classroom teachers only

34. Fund Raising • Fundraising by SAC’s is permitted. Contact the Finance Department for information.

35. SAC Requirements for School to Meet 5 STAR SCHOOL AWARD • Minimum of 8 meetings per year • Average 80% attendance • Annual presentation of SIP to community • Ongoing training and development of committee • SIP includes new idea that involves the community • SAC participation in needs assessment • Training for staff and SAC on collaborative partnering and shared decision-making

36. Consensus – What is it? • All can embrace an idea? • All can endorse an idea? • All can live with an idea? • No one will sabotage a decision? • Majority rules?

37. Consensus is reached… When all points of view have been heard and the will of the group is evident – even to those who most oppose it. Richard and Rebecca DuFour Professional Learning Communities

38. Writing Meaningful School Improvement Plans Part 2

39. SCHOOL IMPROVEMENT PLANS • Each school, including charter and Department of Juvenile Justice (DJJ) schools, is required to have a school improvement plan per Florida Statute

40. Lake County School Board Focus Areas • Student achievement • Efficient and effective operations and performance based budgeting • Safe environment • Highly developed and high performing staff • Technological innovation • Family and community involvement

41. The mission of Lake County Schools is to provide every student with individual opportunities to excel. Lake County SchoolsMission

42. R U C2 Ready? Lake County Schools2012-2013

43. Needs Assessment • This provides the current status and is based on data from student testing, discipline data, and climate surveys • Utilization of multiple sources of student and school performance data • Annual climate survey results from various stakeholders

44. Objectives • Objectives are developed for each goal, and become measurable and quantifiable guidance to short-term planning and allocation of resources.

45. Objectives should be SMART • S - Specific • M - Measurable • A - Achievable • R – Person responsible should be designated for each goal • T – Time specific

46. Strategies • The specific steps, research based programs, and required staff development that will be necessary to implement to achieve the objectives and goals.

47. Performance Measures • Quantifiable indicators used to measure the progress against a particular objective in terms of workload, efficiency and effectiveness. Performance measures provide the mechanism to evaluate the success of the goals, objectives, and strategies.

48. Performance Based Budget • Linking the goals, objectives, and strategies to the actual cost of implementation allows the school community, board, and stakeholders to evaluate the return on investment of the School Improvement Plan. This answers the following questions: • Are we appropriately funding our needs? • Is our plan value driven? • Are we effective and efficient?

49. Additional Requirements For SIP • Goal to address Safe Learning Environment • Goal to address Bullying • Dropout prevention and Academic Intervention Programs must be reflected in SIP • Differentiated Accountability Requirements • Schools primarily serving grades 6-12 • Address the ten guiding principles for secondary school redesign

50. School Improvement Plan Due Dates