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Archives and Records Centers information Systems (ARCIS)

This training provides an overview of ARCIS, a web-based application for managing records transactions. Participants will learn how to create, modify, and resolve access and capability problems associated with user profiles.

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Archives and Records Centers information Systems (ARCIS)

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  1. Archives and Records Centers information Systems (ARCIS) User Administration for Agency Customers 5/25/11

  2. Objectives • At the end of this training, participants will be able to: • Understand what ARCIS is and how it’s used. • Create new users with appropriate access rights and capabilities. • Modify existing user profiles. • Resolve user access and capability problems associated with the user’s ARCIS profile.

  3. Topics Covered • ARCIS Overview and Tour • Records Transfers and Reference Requests and their Relationship to User Profiles • User Administration

  4. What is ARCIS? • Web-based application for the management of records transactions between the owning agency and NARA Records Centers. • Modernizes the entire records management process.

  5. Interdependent ARCIS Components • User Administration: Set up ARCIS users and assign them capabilities. • Access Control: Restrict what records each user can access. • Records Transfers: Submit SF 135s online and track the status of records transfers. • Reference Requests: Submit OF 11s online and track the status of reference requests.

  6. Two sides of ARCIS NARA employee portal Customer portal Used by customers to submit transactions to the FRC. Until recently, only the Reference Requests module was available. • Used by FRC staff to process transactions. • All transactions are now being handled via ARCIS (records transfers, reference requests, refiles, dispositions, etc.)

  7. Benefits of ARCIS • ARCIS expedites data entry and submission • ARCIS provides precise bar-code tracking of records and transactions • ARCIS keeps track of exactly where records are shelved (so you don’t have to!) • ARCIS keeps track of the status of every transaction

  8. Online Resources for Trainers and Students http://www.archives.gov/frc/arcis/

  9. ARCIS System Tour Login to ARCIS http://gpeatest.archives.gov/arcistrncustqa

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