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Agenda. NCF purpose and objectivesTimescale and processPrinciples and key rolesOutline planning and allocations processFunding and assurancePerformance managementInterventionConsultation. Purpose of and Objectives for the NCF. The NCF will define the roles and responsibilities of stakeholder
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1. YPLA: National Commissioning Framework Local Authority Group
30th October 2009
2. Agenda NCF purpose and objectives
Timescale and process
Principles and key roles
Outline planning and allocations process
Funding and assurance
Performance management
Intervention
Consultation
3. Purpose of and Objectives for the NCF The NCF will define the roles and responsibilities of stakeholders in the planning and allocations system for 16 19 provision (who does what), and will set out the key processes within the system (what happens and when)
The NCF is intended to help the system provide the best outcomes possible for all young people to enable them to reach their potential and gain the skills needed for employment and rich fulfilling lives.
Determine the education and training needs of young people in each area, and ensure that:
provision is made available for all young people to progress in learning, including delivery of the learner entitlements
the quality of provision at least meets minimum standards (e.g., of accreditation), and continues to improve
provision is commissioned within the framework of the national funding system
provision is affordable within national and regional budgets
4. NCF: Timescale for Development and Implementation Development, including testing in 2009
Consultation period: October November 2009 January 2010
Consultation report February 2010
Revised version for approval - February 2010
Published by YPLA April 2010
Guidance applies to planning process for provision to be delivered in 2011 / 12 Academic Year
Some aspects, including funding flows, apply from April 2010
5. National Commissioning Framework - Principles The system operates in the interests of the learner
The system will take into account the needs of employers and employability.
Involves providers as key partners.
Funding - based upon the national funding formula and applied at the level of the provider - will follow the learner.
A system designed to produce consistency in key features
Provide and encourage flexibility in aspects of the process, including how learner and economic needs and demand are defined and in what provision is commissioned.
6. National Commissioning Framework - Principles Decisions on provision based upon analysis of future needs and the requirements of the reformed curriculum.
The system must be transparent and equitable
Commissioning should be impartial and provider neutral, securing high quality provision from the most appropriate quality assured providers.
The system must deliver value for money.
Accountability will be secured with minimum bureaucracy between partners.
Budgetary control at each level, ensuring affordability
7. Roles of Key Players
Local Authorities: as commissioners, LAs should be champions of young people in their area, focusing on achieving better outcomes
14-19 Partnerships: provide area-wide strategic assessment, owned and driven by key stakeholders and delivery partners
Sub Regional Groups: provide essential coherence across travel to learn areas, where these cross LA borders
Regional Planning Groups (RPGs): set out the regional priorities and produce Regional Commissioning Statements to support local planning; scrutinise 16-19 commissioning plans for the region to ensure they are coherent, can be funded within the regional budget and will deliver 14-19 entitlement
YPLA: will perform key national functions, supporting and enabling LAs to carry out their responsibilities
Childrens Trusts: take a strategic overview of provision for children and young people 0-19, including commissioning of education and training provision for young people
Government Offices: key role in supporting and challenging LA performance, and in offering a strategic perspective through the RPG
Regional Development Agencies: involved in RPGs, likely as co-chairs; will support alignment with regional skills and economic regeneration and development
Department for Children, Schools and Families: sets the overall national policy and priorities for 16-19 learning, agrees national funding allocation, sets national targets, reviews and agrees YPLA performance
8. End-to-end commissioning cycle
This slide can be removed if necessary.
This slide summarises the overall commissioning process.
On the left hand side we list the main stakeholders in the process.
The slide shows both the top down and bottom up approach to commissioning.
In the planning phase there is the release of the national statement of priorities, that leads to regional statements based upon detailed analysis of needs.
Local authorities, in the meantime, maintain dialogue with providers and, informed by national and regional statements, produce local statements that detail in broad terms the provision required in each area.
There is an iterative planning process between LAs and providers, with sub regional groups working to agree provision across boundaries.
Indicative allocations to providers in December.
Commissioning Plans produced in January / February. Tested and approved through SRGs, RPG and YPLA.
Final allocations in March.
Contracting and payment arrangements settled through April August.
This slide can be removed if necessary.
This slide summarises the overall commissioning process.
On the left hand side we list the main stakeholders in the process.
The slide shows both the top down and bottom up approach to commissioning.
In the planning phase there is the release of the national statement of priorities, that leads to regional statements based upon detailed analysis of needs.
Local authorities, in the meantime, maintain dialogue with providers and, informed by national and regional statements, produce local statements that detail in broad terms the provision required in each area.
There is an iterative planning process between LAs and providers, with sub regional groups working to agree provision across boundaries.
Indicative allocations to providers in December.
Commissioning Plans produced in January / February. Tested and approved through SRGs, RPG and YPLA.
Final allocations in March.
Contracting and payment arrangements settled through April August.
9. Planning and Allocations Key Steps Strategic Analysis May
LA Review of 14 19 Plan and development of local commissioning statement summer
NCF and National Statement of Priorities September
Regional Commissioning Statement September
Local Commissioning Statement November
DCSF provide Grant Letter November
National funding rate and updated funding positions Nov / Dec
LAs Initial provider dialogue Nov / Dec
Indicative funding allocation Dec
LAs establish learner numbers Jan / Feb
LAs finalise proposed local learner numbers Feb
SRG and RPG moderation of plans Feb / Mar
YPLA assessment and sign off of RPG proposed commissioning plans - March
10. Special Commissioning Arrangements Apprenticeships
Learners with Learning Disabilities and / or Difficulties (LLDD)
Other specialist and / or national providers
Academies
Young offenders in youth custody There is a range of special commissioning arrangements, including those for specialist and / or national providers such as land based provision.
Emphasise that local authorities are the commissioners of provision.
Apprenticeships
LAs work with NAS to identify mix and balance
Provision aggregated at SRG level
SFA manage contracting and funding
SFA / LA dialogue (probably at regional level) to review performance
LLDD
Transitional arrangements for specialist providers
LAs via SRGs identify provision to be procured via YPLA
Provision for LLDD that can be delivered locally will be commissioned and procured by LAs using programme funds and ALS
Other specialist and / or national providers
Potential for other instances of national procurement and contracting, and for national contracting with regional schedules
Includes specialist providers such as land based providers. Open for there to be an agreement between local authorities, providers, and YPLA that one of a range of arrangements are put in place, including:
YPLA procures and contracts for the provision based upon LA / RPG input on volumes, mix and balance required
Network of lead commissioner LAs liaise about overall national picture of provision
Academies
With existing Academies, LAs maintain dialogue and agree places, reflected in commissioning plans
YPLA funds Academies direct
Young offenders in youth custody
LAs responsible for securing provision for young people in custodial establishments located in their area
Agree plans with the provider to the establishment
Ring fenced budget
There is a range of special commissioning arrangements, including those for specialist and / or national providers such as land based provision.
Emphasise that local authorities are the commissioners of provision.
Apprenticeships
LAs work with NAS to identify mix and balance
Provision aggregated at SRG level
SFA manage contracting and funding
SFA / LA dialogue (probably at regional level) to review performance
LLDD
Transitional arrangements for specialist providers
LAs via SRGs identify provision to be procured via YPLA
Provision for LLDD that can be delivered locally will be commissioned and procured by LAs using programme funds and ALS
Other specialist and / or national providers
Potential for other instances of national procurement and contracting, and for national contracting with regional schedules
Includes specialist providers such as land based providers. Open for there to be an agreement between local authorities, providers, and YPLA that one of a range of arrangements are put in place, including:
YPLA procures and contracts for the provision based upon LA / RPG input on volumes, mix and balance required
Network of lead commissioner LAs liaise about overall national picture of provision
Academies
With existing Academies, LAs maintain dialogue and agree places, reflected in commissioning plans
YPLA funds Academies direct
Young offenders in youth custody
LAs responsible for securing provision for young people in custodial establishments located in their area
Agree plans with the provider to the establishment
Ring fenced budget
11. Funding Arrangements 1 LAs issue contracts for 16-19 funding (except Apprenticeships)
SFA contracts for adult funding
YPLA funds
LAs
Academies
Arrangements for
Independent specialist providers
Providers delivering nationally
Generally, negotiated allocations rather than open and competitive tender
12. Funding Arrangements 2 YPLA is the financial regulator for sixth form colleges with powers of intervention and scrutiny to secure college financial stability
The SFA contracts with schools, academies and sixth form colleges for 16-18 apprenticeships
The YPLA will manage the 16-18 capital budget until 2011
The YPLA continues to pay out all EMAs and other direct learner support
The SFA administers all ESF
13. Payments and Reconciliation SFA, YPLA and LAs will pay providers direct
Payment will depend on the learning programme e.g.
monthly payment on account, (profile payment)
payment in arrears on data or
payment on invoice as appropriate
Payment by results is usually driven by earnings evidenced by learner data
Reconciliation and tolerance of underperformance also varies e.g.
infrequent and tolerant for full time learning,
frequent and intolerant for vocational learning
LAs will pay back to YPLA any provider under performance. Provider over performance will be funded if affordable
14. Assurance Extensive assurance from statutory financial statements auditors and requirements for internal audit is already in place.
Reliance will be placed where possible on existing sources of assurance
The special funding rules of the funding formula require expert funding audit beyond existing audit remits
Assurance on funding will be one provider, one audit across the YPLA, SFA and LAs
Who exactly will do what when, and how much, is being finalised.
15. Performance Management Framework Providers have primary responsibility for managing and improving performance via self assessment
Framework for Excellence applies to all post 16 provision from 2010/11 comparable assessment. Annual report card.
Minimum levels of performance. YPLA and SFA to review and evaluate current methodology.
Arrangements for support and development e.g., LSIS
Provider Accreditation System (PAS) joint work across sector. Set standards, eligibility to receive funding. Exploring use with LAs.
16. Intervention YPLA engagement, support and intervention statement
Clause 65 of ASCL says YPLA may intervene if a local authority is failing or likely to fail in its duties to secure suitable provision
Draft statement of policy direction is included in the NCF
Staged approach to support and intervention, and exercise of powers as a last resort
Process of support and dialogue: review of annual commissioning plans; identification of any underperformance; support and challenge
Triggers for intervention, incl submission of plans that fail to meet known needs of learners, at risk of not meeting duties, etc.
17. Consultation Process NCF consultation draft published in w/c 2nd November (date tbc)
Responses until end January (date tbc)
Consulting upon all of the main issues:
Clarity of the processes and roles and responsibilities
Funding, payments and assurance arrangements, including in year adjustment of allocations
Performance management, including MLPs
Intervention
Report on the responses and conclusions
Revised draft for approval by Ministers and YPLA
Publish on April 1st 2010