22 November 2010 EDB Kowloon Tong Education Services Centre

1. TSA 2011Briefing on Submission of School Data and Selection of Special Arrangements (Secondary Schools) 22 November 2010 EDB Kowloon Tong Education Services Centre

2. Schedule

3. TSA 2011 Improvements • Feedback received from schools / AAS in July/August • System enhancement tosimplify the procedures of school data upload • Information of students can be updated and amended online until 13 May 2011 (except a frozen period from 8 Mar to 24 Mar 2011)

4. TSA 2011 Improvements • More facilitation will be provided to students selecting WS1 and WS7 special arrangements • Demo video on Written Assessments to be produced for invigilators and students

5. TSA 2011 Operation Timetable • Online submission of school data until 7 December 2010 • HKEAA will inform schools the Oral assessment date and duties of Oral Examiners on 23 February 2011 • Cutoff date for updating school and student data for Oral Assessments and barcode label printing - 7 March 2011

6. TSA 2011 Operation Timetable • Deadline for updating student information (including special arrangement) - 13 May 2011

7. Submission of School Data Six steps: • Check and update school information • Upload student information • Select special arrangements for students • Select medium of assessments • Nomination of Assessment Administration Supervisor (AAS) and his/her deputy • Nomination of S3 Chinese and English Oral Examiners (OE)

8. Submission of School Data http://www.bca.hkeaa.edu.hk Login ID: TSASXXX

9. Submission of School Data • Password will only be required to change every 180 days • Lowered complexity of password combination: 8 to 12 characters with numbers and letters • “Forgot Password”function is not applicable to TSA administrator account. Complete a form to ask for password re-issue if necessary

10. Submission of School Data 1. School Information School Information Centre (學校資料管理)  School Administration (學校管理)

11. Submission of School Data 1. School Information (cont’d) Check the school information is correct

12. Submission of School Data 1. School Information (cont’d) Input lunch hour and update bank account information if necessary

13. Submission of School Data 1. School Information (cont’d) Update the contact information of all account administrators if necessary

14. Submission of School Data 2. Student Information • If schools have already uploaded S3 students for conducting “School Assessment (SA)”, they can skip the student batch upload processand only check if any update is required

15. Submission of School Data 2. Student Information (Student Batch Upload) School Information Centre (學校資料管理)  Batch Upload (上載批次檔案)  Student Batch Upload (上載學生批次檔案)

16. Submission of School Data 2. Student Information (Student Batch Upload) • Step 1 • Get SAMS / WEBSAMS data query if necessary • Extract student data from SAMS / WEBSAMS • Save all S3 student information in 1 text (.txt) file • Step 2 • Upload the text (.txt) file

17. Submission of School Data 2. Student Information (Student Batch Upload) If schools are not using SAMS / WEBSAMS, they can prepare an Excel file with the following data structure and convert the Excel file into unicode text file (文字檔 .txt)

18. Confirm the number of student records is correct Submission of School Data 2. Student Information (Student Batch Upload) • If there are students rejected, their STRN may be wrong (e.g. mixed up with others) or they were registered in another school • Report the latter case to HKEAA by completing the Student Data Amendment (SDA) Form. We will follow-up for you

19. Submission of School Data 2. Students Information (Student Administration) School Information Centre (學校資料管理)  Student Administration (學生管理) 19

20. Submission of School Data 2. Students Information (Student Administration) Select appropriate class 20

21. Submission of School Data 2. Student Information (Student Administration) “Create” to add new students 21

22. Submission of School Data 2. Students Information (Student Administration) Input the information of new students 22

23. Submission of School Data 2. Students Information (Student Administration) Select the drop-out student 23

24. Submission of School Data 2. Students Information (Student Administration) “Release” the selected drop-out students 24

25. Submission of School Data 3. Special Arrangements TSA Centre (全港性系統評估中心)  Participating Students’ Information (參與評估學生的資料)

26. Submission of School Data 3. Special Arrangements (cont’d) Select level, then class one by one and press “Refresh”

27. Submission of School Data 3. Special Arrangements (cont’d) Select appropriate special arrangements for students if necessary

28. Submission of School Data 3. Special Arrangements (cont’d) Remember to “Save” all work done / changes on every page

29. Submission of School Data 3. Special Arrangements (cont’d) • Repeat the same procedure until all S3 students requiring special arrangements have been selected

30. Submission of School Data 4. Medium of Assessment TSA Centre (全港性系統評估中心)  Select Assessment Medium for TSA (選擇全港性系統評估語言)

31. Submission of School Data 4. Medium of Assessment (cont’d) Mathematics Default: English (EMI) / Chinese (others) Selection: DSS and private schools may select English question papers for individual classes

32. Submission of School Data 4. Medium of Assessment (cont’d) Chinese Oral Default: Cantonese Selection: Schools may select Putonghua for the whole level Chinese Audio-visual Default: Cantonese Selection: Schools may select Putonghua for individual classes

33. Submission of School Data 4. Medium of Assessment (cont’d) Chinese Listening Default: Cantonese Selection: Schools may select Putonghua for individual classes Remember to “Save” any change

34. Submission of School Data 5. Nomination of AAS • Read the Instructions for Nomination of AAS • An AAS should not be an Oral Examiner in the same year • NOT required to return the nomination form to HKEAA

35. Submission of School Data 5. Nomination of AAS (cont’d) TSA Centre (全港性系統評估中心)  Nomination Centre (評估提名中心)

36. Submission of School Data 5. Nomination of AAS (cont’d) Nominate AAS and Deputy AAS

37. Submission of School Data 5. Nomination of AAS (cont’d)

38. Submission of School Data 5. Nomination of AAS (cont’d) Input required information of 1 AAS and 1 Deputy AAS

39. Submission of School Data 5. Nomination of AAS (cont’d)

40. Submission of School Data 6. Nomination of Oral Examiners • Read the Instructions for Nomination of Oral Examiners (OE) • Each school should nominate 1 Chinese OE and 1 English OE • Nominated OE will have to go through a selection process conducted by the HKEAA before being appointed

41. Submission of School Data 6. Nomination of Oral Examiners (cont’d) • NOT required to return the nomination form to HKEAA

42. Submission of School Data 6. Nomination of Oral Examiners (cont’d) • Live training workshop for new OE:

43. Submission of School Data 6. Nomination of Oral Examiners (cont’d)

44. Submission of School Data 6. Nomination of Oral Examiners (cont’d) Start to input the information of nominated OE

45. Submission of School Data 6. Nomination of Oral Examiners (cont’d) Nominate Chinese Language OE Schools selected PTH for Chinese Oral Assessment MUST nominate Chinese OE who can conduct assessments in PTH

46. Submission of School Data 6. Nomination of Oral Examiners (cont’d) OE can prioritise their choice of the following 6 districts

47. Submission of School Data 6. Nomination of Oral Examiners (cont’d) Nominate English Language OE

48. Submission of School Data 6. Nomination of Oral Examiners (cont’d) Completed OE nomination record

49. Submission of School Data Verification of Submitted School Data • Verify the accuracy of the data input in the six main areas • Modify the data for any error found • Verify the number of classes uploaded

50. Submission of School Data Conclusion • Preparation • Data Submission • Verification • Data Submission to be completed between22 Nov – 7 Dec 2010