Intro To PowerPoint

1. Intro To PowerPoint PowerPoint about PowerPoint, Oh My! That would be Meta-PowerPoint!

2. PowerPoint is Presentation Graphics • Visual Aid for Presentation • Benefits: • Focus Audience Attention • Design Templates • Variety of Print Outs Available

3. Presentation Development • Planning is Key • Create – outline is recommended • Enhance – graphics and special effects

4. Design Templates • Many and Varied • Sets color scheme, fonts etc • Look for Visibility / Contrast • Watch out for Distractions • Don’t suggest creativity

5. Views • Normal • Outline • Slide • Slide Sorter • Slide Show

6. Edit Using Outline Pane • Turn on outlining toolbar • Edit using normal techniques, as in Word • Click to left of item to select whole item • PowerPoint has AutoCorrect and automatic spell checking, as in Word • Arrows: • To Left – “Promotes” text • To Right – “Demotes” text • Up – Moves up • Down – Moves down

7. Edit Using Slide Pane • Slide contains “Objects” or placeholders for objects • To Modify text in object, must select placeholders – as with cells in Excel • Placeholders have sizing handles that allow re-sizing • Placeholders can be moved – find four direction arrow at edge of placeholder and drag • Move from slide to slide using vertical scroll bar, scroll arrows, or clicking on slide in outline pane • Promote, Demote, and move items, as in outline pane • PowerPoint AutoSizes to fit placeholder

8. Save • Remember to Save • Save same as in other software • .ppt extension • Can use AutoSave if installed • Reopen documents as in other software

9. Slide Sorter • Note selected slide • Deleting Slide • Moving slide – drag and drop • Insert slide – use new slide button or “Common Tasks”

10. Run Slide Show • View Slide Show • Go to next slide with Spacebar, Enter, right arrow, down arrow, page down, or click mouse • Go to previous slide with backspace, left arrow, up arrow, page up • Black screen indicates end of presentation

11. Fonts • Text style, as in other programs • Best to use no more than 3 or 4 different fonts in one presentation so as to not distract audience • Can adjust font size, as in other programs – tend to use large size for visibility • Bump up size with big A button, bump down size with little A button

12. Graphics • Clip Art • Picture (“From File”) • Auto Shapes • Drawing (you draw) • Move and resize as with placeholders

13. Grayscale Preview • Toggle button on standard toolbar

14. Printing • Slides • Handouts (specify number of slides per page) • Outline • Notes • If not color printer, choose pure black and white

15. Slide Layouts • Choice when New Slide via “Common Tasks” or button <show choices> • Format/Slide Layout to change

16. Example Table

17. Change Design Template • Change applies to all slides in the presentation • Choose Common Tasks/ Apply Design Template • Make Choice (choices are previewed) • Check for graphics interfering with text after change

18. Change Color Scheme • Templates have alternative color schemes • Choose Format / Slide Color Scheme • Pick one of the standard alternatives and preview, apply or apply to all • OR build custom scheme, picking color for each kind of thing – titles, backgrounds, etc • Apply changes to one or all (generally all, for consistency)

19. Slide and Title Master • Master is a special pseudo “slide” that controls format and placement of titles and text for all slides in presentation • Each component (title slide, slides, notes pages, handout pages) has a corresponding master • Any changes you make to the master apply to all slides or pages associated with that master

20. Slide and Title Master (con) • You could put a graphic (e.g. company logo) on slide master and it would appear on every slide • Each design template has its own masters, changing the design template loses changes you made to the master • If you change format on individual slides, that change overrides the master (on that slide)

21. Slide and Title Master (con) • Display using View/Master /which master (e.g. Slide Master) • Make changes • Changing Title Master is basically the same • I see no benefit of changing the title master instead of the title slide

22. Hiding a Slide • Slides can be hidden so they can be shown if needed, but otherwise not shown • Use Slide Sorter View • Click on Hide Slide button on slide sorter tool bar (this is a toggle) • Press letter H to see hidden slide

23. Creating a Drawing Object Excuses • AutoShapes has many shapes • Rectangle, oval, arrows, etc on drawing toolbar can be used • Many enhancements can be made, adding text, changing colors, adding shadows, rotating objects …

24. Animations and Sound • Animation adds action to text and graphics so that they move around on the screen • Sound effects can be added as well • To animate object, right click on it, choose Custom Animation; choose Effects tab • Choose an Effect, Sound, what happens after animation, etc

25. Transitions • Transitions control how one slide disappears and the next one appears • In slide sorter view, select a slide, click slide transition button on far left of slide sorter toolbar • Select transition effect, sound • Can be applied to one slide or all • Don’t overuse – want audience to focus on content, not effects

26. Builds • Builds are used to display each bullet point, paragraph or graphic independently from the whole of the slide (e.g. one at a time) • In Slide Sorter, select slides to have build effects • Choose Preset Animation in drop down box on slide sorter toolbar (second box from left) • Don’t overuse – want audience to focus on content, not effects

27. Controlling Presentation • When viewing slide show, type number and hit return to go directly to that slide number • B – toggles screen to black or back • To Draw on slide, Right Click, Pointer Options, Pen (Turn off by choosing Pointer Options/Automatic)

28. Speaker Notes • <Show where to enter them> • <Note the choice to print them>

29. Checking Style – skip 2000 • If office assistant is on, it automatically checks style and turns on light bulb if you violate style rules • Click on light bulb to see complaint and possible reactions • Style rules checked can be specified using Tools/Options/Spelling and Style/Style Options

30. Documenting a File – skip 2000 • Choose File/Properties. Choose Summary tab. Enter relevant info