28 October 2008

1. P3O Best Management Product Launch 28 October 2008

2. OGC / TSO / APMG P3O® Initiative • No single point of guidance or advice on setting up or running effective delivery “support / enabling” offices in alignment with OGC Best Practice • P3O guidance • Enhance and pull together in one publication existing OGC P3O® guidance (including Portfolio Mgt and Centres of Excellence) • Provide the basis for embedding good practice • Supported by accredited training and qualifications

3. OGC’s P3RM Products

4. Examples of issues addressed… • “How do I get senior management to understand how a good P3O model would pay for itself?” • “I know our P3O isn’t working, but what does “best in class” look like?” • “I have to set up a programme office, how big should it be, what roles should I put in place and what should it focus on?” • “Do you have a role description for……?” or • “Do you have a template / process for……?”

5. P30 Guidance - Audiences • Why? • Corporate • Senior Management • Departmental Heads • What? • SROs • Programme Manager • Portfolio or Programme Office Manager • How? • Staff within a P3O

6. Key messages • P3O model + P3RM maturity = success • There is no “one size fits all” solution - flexibility / tailoring to suit the organisation • Practical application - not just theory: • Hints / Tips including tips on scaling the approach • Case studies • Good practice examples • Common language • Portfolio Office; Programme Office; Project Office • Professional P3O staff with a career path • Oversight, scrutiny and challenge

7. Publication Content • Introduction • Development path linked to maturity • Why have a P3O? • Business Case • Funding – set up and ongoing • Performance Measures • What is P3O? • Strategic Context – where does it / they report etc. • Models and sizing • Roles / responsibilities • High level functions and services • How to set one up? - Lifecycle of P3O • Setting it (them) up • Re-energising an existing office • Sustainability / continuous improvement • Closing down • How to operate one? - Techniques / Tools

8. Organisation Portfolio Office Model

9. Hub and Spoke Model

10. Quotes from reviewers / pilots • “ The new P3O publication is well worth the wait…..” • “It is great to see the OGC putting Project and Programme Offices on a par with PRINCE2 and MSP, for too long it has been the Cinderella of the P3RM world” • “The P3O manual is full of extremely practical advice and lots of resource material and that’s what we need now” • “I wish I’d had it 6 months ago…..”

11. Products at launch • Books • Portfolio, Programme and Project Offices • Portfolio, Programme and Project Offices Pocket Book • For Successful Portfolio, Programme and Project Offices: Think P3O • P3O Foundation exam

12. What next? • APM Group – Qualifications development • Assess requirement/need for Practitioner / Advanced • You can contribute to the online repository: • Good examples – sizing models, reporting formats, prioritisation models etc. • Case Studies • See http://www.best-management-practice.com/ • Send to: OGC@tso.co.uk or ServiceDesk@ogc.gsi.gov.uk • Visit the official P3O website at http://www.p3o-officialsite.com/home/Home.asp

13. Q&A • Thank you • Question and Answers session • Refreshments and discussions

14. P3O Best Management Product Launch 28 October 2008