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Efficient File Sharing on Google Drive with RIT Account

Learn how to share files on Google Drive with your RIT account, presented by Wesley Blue, NTID Online Program Operations Coordinator. Access Google Drive through google.rit.edu, utilize link-sharing and file-sharing options, and consider sharing pros and cons. Discover RIT's FAQ, storage capacity, and security guidelines. For further assistance, contact RIT's Office of Legal Affairs.

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Efficient File Sharing on Google Drive with RIT Account

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  1. HOW TO START SHARING FILES ON GOOGLEDRIVE WITH YOUR RITACCOUNT Presented by Wesley Blue, NTID Online Program OperationsCoordinator

  2. Two ways to access Google Drive @RIT https:\\google.rit.edu Log in with your RITcredentials. https:\\drive.google.com Type in your RIT username andinclude “@g.rit.edu” at theend Redirectto

  3. If its your first time accessing RITGDrive

  4. Create a folder or afile By right-clicking on the blank canvas

  5. Right-click on a folder or a file and select “Share” in themenu

  6. Click “Advanced” to get moreoptions

  7. Link-sharingoptions Four file-sharingoptions Two options requires using Google Search Engine (not recommend) Two options requires choosing your audience, either the world orRIT-only.

  8. Grant access to specificindividuals Enter RIT or Gmail addresses of individuals you want to sharewith Select access type and click“Send” If you are sending to a non-RIT email, click “Yes” 1. Invited individuals will receive an email notification of the sharedaccess.

  9. Consider your audience (Pros &Cons) Assign specificusers OR Share link withanyone • Pros • One link toshare/email • Anyone with RIT account canaccess • Cons • Anyone can share link with everybody else • Pros • Loginrequired, • access restricted to specificindividuals • Cons • Cumbersome with large group ofpeople

  10. Things to know • RIT FAQ:google.rit.edu/faq.php • 5TB of storage (5,000 GB) onGDrive • RIT’s Office of Legal Affairs advises employees to store documents containing personally identifiable information on ITS-managed file shares. However, use of an RIT account with Google Apps is protected by RIT’s agreement with Google Apps forEducation. • For more information, contacthttps://www.rit.edu/fa/legalaffairs/

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