SB Related duties

1. SB Related duties

2. Duties- SB Related • The mail overseer should check • The SB/RD/TD Journals • All the transactions in the journals from last date of visit/ inspection • Confirm the correctness of total of daily transactions done by the BPM • The journals and compare it with BO account

3. What is SB (28) ????? Can you recall ????

4. Duties – SB Related • In case of SB-28, the mail overseer should • Compare the office copy with BO journal entries • Verify signature of the depositor with the SS book • Verify if SB-28 has been issued individually for each PB Non issue of SB-28 is a crime as per RULE NO 355 OF POSTAL MANUAL VOL VIII

5. Duties – SB Related Please remember To verify whether the BPM had issued SB-28 receipts for the PBs obtained from depositor SB PBs sent to AO (as per BO journal) = SB-28 receipts issued

6. What is SB (26) ????? Can you recall ????

7. Duties – SB Related In case of SB-26, the mail overseer should check • If the type of account is mentioned in the receipt • If entries are made in SB/RD/TD journals • If corresponding entries are made in the SS book • If the PB is received in time from AO (ascertain with BO Slip) • If necessary entries are there in the BO journal • That there is no delay in delivery of PB to depositor RULE NO 355 OF POSTAL MANUAL VOL VIII

8. Duties – SB Related In case of SB-26, the mail overseer should • Contact the depositor and ascertain receipt of the PB if signature in SB 26 does not tally with SS Book • Verify if the BPM has prepared a single SB-26 receipt for new accounts (MPKBY agent’s RD bulk lists) • Contact the account office immediately if PB is not returned within reasonable time • Bring this to the notice of the Sub Divisional Head RULE NO 355 OF POSTAL MANUAL VOL VIII

9. Duties – SB Related • The mail overseer should • Report issue to the SDI if the original receipt is not handed over to the depositor • Beware of spoilt SB 26 receipts in the BO • In case of loss of original SB 26 by the Depositor • Mail overseer to ensure • BPM gets application furnished by the depositor • Gets the orders from the account office on the application • Then delivers the PBs to the depositors RULE NO 355 OF POSTAL MANUAL VOL VIII

10. Duties – SB Related In case of Undelivered Passbooks the Mail overseer should • Verify if undelivered PBs in deposit are noted in the BO journal in red ink • Ensure the BAT in PB agrees with SB/RD/TD journals • Ensure that the PB is forwarded to AO if interest has not been added • Take efforts to deliver the pass books to depositors personally • Report to the Sub Divisional Head in case of discrepancies

11. Duties – SB Related PASS BOOK VERIFICATION – Mail overseer should • Contact the depositors personally • Verify prescribed number of all kinds of PBs • Check all the transactions appearing in the PB after last visit/ inspection/ addition of interest • Receive list of PBs not received for entry of interest in July every year from SDI /AO • Verify the accounts in the list mandatorily • Perform regular SB PB verification only after verification of this list

12. Duties – SB Related In case of PBs not received for entry of interest, the mail overseer should • Identify such accounts by referring to the SB journal • Note down the account numbers not received for subsequent transaction • Check whether DNT (Date of Next Transaction) is invariably noted for all transactions in the journal • List the account numbers for which the SB – 28 receipts has not yet been issued for the last one year • Verify those PBs compulsorily • Make arrangements for sending them for interest posting

13. Duties – SB Related In case of RD accounts please remember that • RD account discontinues after four defaults • Revival is permitted only within two months from the month of fifth default after payment prescribed default fee • Default installments to be paid by the depositor • RD accounts give sufficient scope for manipulation • Manipulations can be covered up easily • Non updation of ledgers, pending at AO/HO will enable frauds

14. Duties – SB Related While checking RD PBs the mail over seer should • Check every single transaction in the PB • Count number of date stamp impressions in the PB • Multiply it by the denomination & ensure the correct balance is available in the PB • Check dates of transactions and their credits • Check RD accounts with default • both the MPKBY agent list & individual deposits • Contact the concerned depositors personally • Ensure that the Agent list should contain ASLASS card number

15. Duties – SB Related While checking RD PBs the mail over seer should • Compare the previous month’s total deposit & number of accounts with the current month’s figures • Deal with following issues vigilantly • Huge/ sudden short fall in amount and number of accounts • Discontinued accounts and PMC cases • Calculate the monthly totals of RD Deposits/payments in BO account for every month since last visit • Ensure that there is no discrepancy in amount of RD deposits • Return the PBs obtained for verification immediately Or before leaving the village • Not entrust the PBs to the BO staff while leaving the BO

16. Duties – SB Related • While checking MGNREGS PB the mail over seer should check • Whether Accounts are opened only in the name of individual wage seekers • Test check of MGNREGS transactions • Whether GDS officials in your jurisdiction do not accept bribe/baksheesh for making payments • Any complaints regarding MGNREGS payments should be immediately enquired • Wage list received from AO bears its date stamp, sign of postmaster • Paid wage list have been filed serially, chronologically • Wage list is received duly entered in BO slip • Cash is received along with wage list from PO • All notifications & instructions issued on MGNREGS statistics is maintained in the BO

17. Duties – SB Related The mail overseer should verify • The number of pages in each PB • The correctness of pages in the PB • The blank pages in between filled up pages • All the passbooks received at counter on the date of visit • The uniformity of the dates recorded in manuscript & the date stamp impression • Discontinued RD, Silent accounts & SB PBs not received for entry of interest

18. Duties – SB Related The mail overseer should • Ensure that the • counterfoils are given to the depositor across the counter • the depositors are preserving the counterfoils • Avoid verifying the same pass book repeatedly during every visit/inspection • In case of discrepancies- • enquire with the depositor immediately • report the matter to the sub divisional head

19. Duties – SB Related • The mail overseer should • Prepare extracts of the PBs verified • Submit the said extract to the sub divisional head • After endorsement by sub divisional head, forward the extract it to the HO • On return from HO/SO • If found, the PB is to be called for & send for verification by SBCO after issuing SB -28 receipt. • If not, paste the extracts in concerned work papers

20. SB related duties of Mail Overseer • Mail overseer has to guide the BPMs in processing Savings accounts deceased claim cases. • In the following slides the guidelines for settlement of claim cases are explained.

21. Basis for claims • On death of depositor/investor • Settled on the basis of the following • Nomination • Legal Evidence • Other (No nomination, no legal evidence up to balance of Rs.1 lac)

22. Basis for claim… Legal Evidence • Probate of will • Succession Certificate • Letter of administration

23. Savings Accounts

24. Savings Accounts…Procedure • Scrutiny of application • Witness necessary • ID and Address proof of claimant and two witnesses as per KYC norms .

25. Savings Accounts… procedure • Enter the particulars in claim register. • BPMs are required to keep stock of SB-30 forms. • Verification of balance in passbook with reference to S.B Journal

26. Savings Accounts… Sanction is issued on the application only – No separate sanction memo need be issued. • If the sanctioning authority is other than Sr.PM/PM/SPM sanction memo is necessary • Payment is made obtaining acquittance on the application itself – No separate SB – 7A necessary.

27. Power for sanctioning claims (SB, RD,TD,MIS,NSS)

28. Savings Accounts… • For the purpose of limit, the amount as on the date of death of the depositor including interest up to previous financial year.

29. Savings Accounts… • BPM has to send documents to AO in BO bag duly invoiced in BO daily account • Note date of payment in • Specimen signature book • Claim register

30. Other relevant information… • Post Office should settle the claim within seven working days if claim falls within his financial power • If not, forward by service Insured Post on the same day of its receipt • Every administrative office will dispose off the case within seven days of the receipt • Transmission of claim papers by Insured Post • Payment by crossed cheque irrespective of amount

31. Some more relevant information… • Responsibility will be fixed for delay in settlement beyond 7 working days • Payment by crossed cheque irrespective of amount • Sanction memo will lapse after one year from the date of issue • Deposit can be accepted in Recurring Deposit accounts after the death of depositor, but the amount will be paid to the nominee/legal heir only

32. After issue of sanction, the following accounts may be transferred to the name of nominee/legal heir • Recurring Deposit • Time Deposit

33. Group Discussion Class to be divided into 4 groups for discussion on SB related Case Studies Have you noticed any irregularities during your visit?