University of Mary Hardin-Baylor Risk Management

1. University of Mary Hardin-BaylorRisk Management Fall 2013

2. Student Organizationsand Safety Department • Student Organizations • Tiffany Wurdemann – twurdemann@umhb.edu • Katy Bumpus - kbumpus@umhb.edu • Safety Department • Larry Pointer – lpointer@umhb.edu

3. Texas S.B. 1138 • Requires all student organization officers and advisors to attend a Risk Management program hosted by the University • Each organization must send: • 3 officers on an annual basis • 1 advisor every three years http://www.legis.state.tx.us/tlodocs/80R/billtext/html/SB01138F.htm

4. Texas S.B. 1138 • Presidents have until October _7,2013 to present the Risk Management PowerPoint to their membership. • An attendance log certifying membership attendance of the Risk Management PowerPoint presentation should be submitted by October _11__, 2013 before 5pm. FUNDING WILL NOT BE GRANTED WITHOUT THIS DOCUMENTATION

5. Risk Management Program Required program content: • Alcohol and Drugs • Hazing • Sexual abuse & harassment • Fire & Safety • Travel • Behavior • Risk Management policy

6. What is Risk Management? Risk Management is the process of considering the potential risks to Students and the University ,as well as identifying ways to avoid the dangers of activities.

7. Types of Risk Physical: Example: Food poisoning, injuries from physical activities, injuries from travel related accidents. Reputation: Example: Negative publicity for UMHB, your organization, your advisor and/or the venue where you are holding event. Emotional: Example: Causing a participant at your event to feel alienated or negatively impact the feelings of a member or members of the UMHB community.

8. Types of Risk Financial: Example: Things that can negatively impact the fiscal stability of your organization and/or other organizations financially supporting your event. Facilities: Example: Things which may cause property damage and/or prevent event from being held; • bad weather • not enough space for the number of participants • lack of equipment or materials needed for the event.

9. Types of Risk Information: Example: Personal information must be protected under various laws to protect individuals. • FERPA – Family Education Rights & Privacy Act • GLBA – Gramm-Leach Bliley Act (financial) • HIPAA – Health Ins. Portability & Accountability Act

10. Student Handbook Violation of the Student Handbook can warrant one or more of the following: • Censure – oral or written warning • Reprimand – written warning • Probation -written notice/prohibit participation in activities • Restitution – reimburse or compensate • Eviction – probation or removal from campus facilities • Suspension – termination of student status for specified time • Expulsion – permanent termination of student status

11. Student Handbook Violation of state law, city ordinance or university regulations will also be considered grounds for disciplinary action. UMHB Policies • Student Handbook • Student Rights & Responsibilities • Posted on My Campus / Student Life

12. Alcohol / Illegal Drugs UMHB follows a ZERO Tolerance policy; • Applies to all students whether they are considered a minor or are over the age of 21 • Applies both on and off campus. • Covers the following actions: • Possession • Use (includes returning to campus after the use of) • Purchasing • Being under the influence

13. Alcohol / Illegal Drugs Federal Penalties & Sanctions – Drugs & Alcohol 21 USC 844 (possession of controlled substances) • 1st conviction; up to 1 yr. imprisonment & fine $1,000 - $100,000 or both. • After 1 prior conviction; 15 days – 2 yrs. & fine $2,500 - $250,000 or both. • After 2 or more convictions; 90 days – 3 yrs. & fine $5,000 - $250,000 or both. State Penalties & Sanctions – Drugs & Alcohol Texas Penal Code; • Public intoxication - $500 fine. • DUI/Driving under influence – fine up to $10,000 and/or 3 days to 10 yrs. in prison. Texas Alcohol Beverage Code; • Purchase, possession or consumption under 21 yrs. – fine $500 - $2,000. Texas Health & Safety Code; • Illegal distribution, possession, or use of controlled substances – 5 yrs. to life in prison – up to $20,000 fine. • Possession of marijuana – 2 to 20 yrs. in prison – up to $10,000 fine. • Distribution of marijuana – 5 to 99 yrs. in prison – up to $50,000 fine.

14. Hazing As defined by the Education Code: “Any intentional, knowing, or reckless act occurring on or off campus, by one or more persons, directed against a student for the purpose of pledging, being initiated into, affiliating with, holding office in, or maintaining membership in an organization. It is a criminal violation under Texas law.”

15. Hazing SUBTLE HAZING: Behaviors that emphasize a power imbalance between new members/rookies and other members - often accepted as “harmless”. • Deception • Name calling • Assigning demerits • Socially isolating new members/rookies • Silence periods with implied threats for violation • Deprivation of privileges granted to other members • Line-ups and Drills/Tests on meaningless information • Expecting certain items to always be in one's possession • Requiring new members/rookies to perform duties not assigned to other members • Requiring new members/rookies to refer to other members with titles (e.g. “Mr.,” “Miss”) while they are identified with demeaning terms

16. Hazing HARASSMENT HAZING: Behaviors that cause emotional anguish or physical discomfort in order to feel like part of the group. Harassment hazing confuses, frustrates, and causes undue stress. • Verbal abuse • Sleep deprivation • Sexual simulations • Expected to harass others • Threats or implied threats • Stunt or skit nights with degrading, crude, or humiliating acts • Asking new members to wear embarrassing or humiliating attire • Expecting new members/rookies to perform personal service to other members such as carrying books, errands, cooking, cleaning etc • Expecting new members/rookies to be deprived of maintaining a normal schedule of bodily cleanliness.

17. Hazing VIOLENT HAZING: Behaviors that have the potential to cause physical and/or emotional, or psychological harm. • Burning • Bondage • Branding • Public nudity • Water intoxication • Abductions/kidnaps • Expecting illegal activity • Beating, paddling, or other forms of assault • Expecting abuse or mistreatment of animals • Forced or coerced alcohol or other drug consumption • Forced or coerced ingestion of vile substances or concoctions • Exposure to extreme cold heat without appropriate protection

18. Sexual Abuse / Harassment Sexual Harassment Policy UMHB will NOT tolerate any form of verbal or physical conduct that harasses, disrupts, or interferes with another individual or creates an intimidating, offensive, or hostile environment.

19. Sexual Abuse / Harassment Prohibited conduct includes but is not limited to: • Sexual flirtation • Improper / unwanted touching • Advances, propositions, or pressure for sex • Verbal abuse (all forms) • Direct or implied threats coercing submission to improper conduct • Display of sexually suggestive object, pictures, or photos.

20. Sexual Abuse/Harassment Health and Counseling Center 254-295-4696 Student Life Office 254-295-4496 Dean of Students 254-295-4590 Campus Police 254-295-5555 Belton Police 254-933-5840

21. Fire & Life Safety If you discover a fire: • Activate the nearest fire alarm pull station – located at or near each exit. • Evacuate immediately – Go to your designated “Emergency Assembly Point” (EAP) - list in Safety Manual Sect. 6.0 If the fire alarm sounds: • Evacuate immediately – to the EAP. Note: Do not return to the building until cleared and re-entry authorized by Campus Police.

22. Emergency Preparedness Emergency Sirens: • Two locations: • At 10th Ave. and College Street • On Parker Dr. (behind McLane Hall) • Activated for various events: • haz-mat incident • tornado warning • shooter in vicinity • When the sirens are activated: • SHELTER-IN-PLACE • Check CRU Alert • Check UMHB website • Remain sheltered until notified “all clear”

23. Emergency Preparedness TORNADO • Watch – conditions favorable • stay close to “home” • Warning – tornado sighted/detected • Shelter-in-Place immediately • On lowest floor • In most interior rooms w/o windows • Remain sheltered until “all clear” Important: Do NOT shelter in hallways & corridors (unless absolutely necessary) - lesson learned from the Joplin, MO tornado in 2011.

24. Emergency Preparedness Haz-Mat Incident Example: Leaking chemical railroad car • Shelter-in-Place • Get everyone inside immediately • Close doors & windows • Turn AC/Heat system off • Remain sheltered until “all clear”

25. Emergency Preparedness Shooter/Person w/weapon • Shelter-in-Place immediately • Lock and/or barricade doors • Shelter in interior rooms • i.e. out of sight • Report to Campus Police – 5555 • Remain sheltered until “all clear”

26. Firearms and Explosive Devices • Prohibition includes: • Individuals who are licensed to carry firearms, • All vehicles. • Use, storage, or possession of weapons or dangerous devices including, but not limited to: • Firearms • Ammunition • Martial arts devices • Knives • Sling shots • Air powered guns • Blow guns • Fireworks • Flammable liquid. • Possession of a weapon or threat of use of a weapon may result in immediate expulsion in addition to the filing of criminal charges.

27. Crime Prevention In order to make UMHB a safer community, the Police Department asks that you practice the following crime prevention techniques: • To report a police, fire, or medical emergency, or to report a crime in progress, dial 911 FIRST and 5555 IMIDIATLY after from any campus telephone. • While on campus at night, use the "buddy" system. If you find that you must go somewhere on campus by yourself, call the police department for an escort.

28. Crime Prevention Continued • During hours of darkness, walk along lighted pathways. Stay on the lighted paths. • Emergency Call boxes located around campus. • Push Red Button • Automatically notifies Campus Police • Alarm your vehicle to discourage would-be thieves from breaking into your automobile. • When you see something suspicious, get the University Police involved by calling 5555 on campus.

29. Travel & Transportation All travel must be approved • Must be accomplished in accordance with the UMHB Student Organization Transportation Policy. • Participation in such off-campus trips and activities is at the student’s own risk. • Faculty and staff advisors of such trips and organization officers are urged to take all possible precautions to insure the safety and well-being of all persons participating in the activity.

30. Travel & Transportation • All drivers must possess a valid driver’s license. • Drivers utilizing personal vehicles must • be at least 18 years of age • Drivers utilizing university vehicles must • Be 21 years of age & • complete the STARS driving program

31. Travel & Transportation • Personally owned vehicles used by members of student organizations for travel must be maintained in compliance in respect to State requirements: • Valid insurance • Valid registration • Valid State inspection (tires, lights, wipers, brakes, horn, etc.)

32. Travel & Transportation Insurance & Responsibility • The Member’s vehicle insurance serves as primary insurance coverage for third-party liability and physical damage to the owner’s vehicle. • The Member must assume personal responsibility for any and all fines or traffic violations associated with the use of their personal vehicle.

33. Travel & Transportation Disqualification Drivers will be disqualified for • Accumulation of 6 points (3 moving violations). • Exceeding the speed limit in excess of 20 miles per hour. • Driving under the influence of alcohol or drugs. • Offenses against a person involving a vehicle. Drivers must notify their respective Advisor and Student Organization Director immediately if any conditions occur such as those listed above that would disqualify them from driving for the organization.

34. Travel & Transportation Drivers and passengers must use seat belts at all times when vehicle is in motion (one person per seat belt). Drivers must • Obey all traffic laws at all times • Take 15 minute break every 4 hours • Not drive more than 10 hours in any 24 hr. period • Have at least 2 drivers for trips over 400 miles • Drive with headlights on at all times • Not use electronic devices (i.e. cell phone) while driving

35. Insurance & Risk UMHB requires: ARA - Acknowledgement & Release Agreement (Waiver) signed by all participants • 18 years and older, for • All high risk activities • (<18 – signed by Parent/Legal Guardian) Certificates of Liability Insurance • For all vendors/contractors doing business on campus • Approved by the UMHB Business Office

36. Safety Program • Report security issues/concerns: • Theft, vehicle damage, etc. to • Campus Police at 295- 5555. • Report safety issues/concerns: • Dorms/Apartments: Residence Life Staff • Academic/Admin Bldgs: Building Coordinators • Bldg. Coordinator List: Safety Manual Sect. 2.0 • Campus: Safety Director at 295 – 8635.

37. Safety Program Reporting Report student associated threats/concerns to the UMHB STAT – StudentThreatAssessmentTeam. • Intervention, support, response • Students w/disruptive, disturbed, distressed behaviors • Primary Contacts: • Ray Martin, Dean of Students • Nate Williams, Dir. Counseling & Testing • Gary Sargent, Dir. Campus Police • Other Members: Dr. Weathersbee, Dr. Loutherback, Joy Muller, Donna Plank, Debbie Rosenberger, Susan Owens, Larry Pointer • My Campus/Student Affairs/STAT/STAT Situation Report

38. What is Risk Management? Risk Management is the process of considering the potential risks to Students and the University ,as well as identifying ways to avoid the dangers of activities.