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HQ Pipeline Workshop Rome, 10 and 11 July 2002

HQ Pipeline Workshop Rome, 10 and 11 July 2002. ROLE OF OTS IN PIPELINE CO-ORDINATION OTS FIXES VESSELS OTS/OTF COORDINATE SHIPPING INFO OTS PROVIDES TRANSPORT RATES. STRUCTURE OF OTS. MANAGEMENT – Mr. Å ge Erichsen, Chief CONTROL UNIT CHARTERING UNIT LINER UNIT

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HQ Pipeline Workshop Rome, 10 and 11 July 2002

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  1. HQ Pipeline Workshop Rome, 10 and 11 July 2002 ROLE OF OTS IN PIPELINE CO-ORDINATION • OTS FIXES VESSELS • OTS/OTF COORDINATE SHIPPING INFO • OTS PROVIDES TRANSPORT RATES

  2. STRUCTURE OF OTS • MANAGEMENT – Mr. Åge Erichsen, Chief • CONTROL UNIT • CHARTERING UNIT • LINER UNIT • OPERATIONS UNIT

  3. OTS - CONTROL UNIT • PROCESSING and DISPATCHING SHIPPING INSTRUCTION (SI) DOCUMENTS • a) In-kind Contributions - from ODP • b) Cash Contributions - from MSP to OTS • TRACKING AND REPORTING SHIPPING INFORMATION • BUDGETING EXTERNAL TRANSPORT COSTS • a) Freight Quotations • b) Ext.Transport Budgets for WFP Operations

  4. Tracking and Reporting Shipping Information • Through OTS OVERVIEW - records since 1996 • Available in WFP electronic bulletin board (Accessible to all staff members around the world.) • SI issued – no ETA available • SI booked – Carrier confirmed - no ETA yet • SI booking confirmed - ETA indicated • Sailing advised issued - ETA confirmed • B/L received - Voyage information complete • In the future, reporting through WINGS and WFP’s commodity tracking system (COMPAS)

  5. HOW TO READ OTS OVERVIEW

  6. CHARTERING UNIT • Team A - US Shipments(70% of total MT) • All charter vessels from the USA • All US shipments under liner terms • Team B - Rest of the world • Only charter shipments • Bookings of above and follow-up • Freight quotations for MSP to ensure competitiveness in purchases • Servicing field - shipping status info

  7. LINER UNIT • Liner vessel bookings (about 1000 / year) • Provide shipping status info to field • Follow-up of document flow • Follow-up of C&F shipments • Cargo prioritization • Control and authorize payments for liner shipments • Provision of freight quotations for procurement to ensure competitiveness

  8. OPERATIONS UNIT • Operational follow-up of bulk/break-bulk shipments • Follow-up of cargo documents’ flow • Update charter vessel position list weekly • Process freight payment authorizations (non-US cargo) • 90% freight payment– when cargo receipt obtained • 10% freight payment – when final freight account settled • Process freight payment authorizations (US cargo) • 90% payment authorization – when freight invoice calculation received from WILSON UTC. • Discharging/Bagging contracts (for charters only) • issuance of RFO, reception of offers, analysis and awards contracts to stevedoring companies at DSPT.

  9. Questions ? Comments ! Thank you !

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