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SAP Business Integration

SAP Business Integration. SAP: S – Systems A – Applications P – Products Integration through Processes & Organization Structure. Financial. Sales &. Accounting. Distribution. Materials. Mgmt. Fixed Assets. Production. Mgmt. Planning. Quality. Project. Mgmt. System. Plant.

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SAP Business Integration

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  1. SAP Business Integration

  2. SAP:S – SystemsA – ApplicationsP – ProductsIntegration through Processes & Organization Structure

  3. Financial Sales & Accounting Distribution Materials Mgmt. Fixed Assets Production Mgmt. Planning Quality Project Mgmt. System Plant Maintenance Human Industry Resources Solutions SAP Integration Controlling R/3 Integrated Solution Client / Server Open Systems Workflow

  4. Scheduling Agreement Purchase Requisition Vendor Demand Accounts Payable Purchase Order Goods Receipt & Inventory Mgmt. Invoice Verification Procurement Process Outline Agreement

  5. Internal Order - Company Picnic Settle Order to Departments Invoice Verification Purchase Requisition Purchase Order Goods Receipt of Hats

  6. Sales Process — Trading Goods Packing Customer Order Picking Accounts Receivable Billing Goods Issue

  7. Sales Process Finished Goods Availability Check Goods Issue Customer Order Partial Payment Billing Final Payment

  8. Sales Process Finished Goods Availability Check Independent Demand Customer Order

  9. Sales Process Finished Goods Dependent Demand Production Scheduling MRP Run Purchasing

  10. Sales Process Finished Goods Goods Issue to Shop Floor Production Goods Receipt

  11. Shop Floor Goods Issue Order Settlement Goods Receipt ProductionProcess

  12. GL AM AR FI AP CON Special Ledger FI Overview

  13. External Accounting Financial Position Profit & Loss Bankers, Lenders Balance Sheet Stockholders External Auditors IRS, Taxing Authority SEC Financial Accounting

  14. Internal Accounting Departmental Expense Report Salaries 10,000 Overhead 8,000 Other 5,000 Total 23,000 Executives Controllers Senior Management Department Managers Controlling

  15. Client • Highest hierarchical level in an SAP system • A complete database containing all the tables necessary for creating a fully integrated system • Master records are created per client • A whole business entity.

  16. Company • Consolidated financial statements are created at the company level • A company can include one or more company codes • All company codes must use the same chart of accounts and fiscal year

  17. Company Code • A required structure • A legally independent entity • The smallest organizational unit for which accounting can be carried out • The level where business transactions are processed • The level where accounts are managed • The level where legal individual financial statements, such as the balance sheet and the profit and loss statement, are created

  18. A COMPANY CODE IS... A BALANCED SET OF BOOKS

  19. Master Data • In SAP master data describes objects (items) of a business like accounts, materials, services, vendors, and customers. • The information in a master data record usually remains unchanged over an extended period of time.

  20. Master Data • Business rules and supportive information are stored in master data records. • Each master data record is unique in name or number. • Internal or external number ranges are possible.

  21. General data Address Control data Payment transactions Company code data Account management Payment transactions Purchasing org data Purchasing data Partner functions Accounts Payable Master Records - Vendors • A master record must be created for every vendor • Centralized data for both MM & FI

  22. Address screen Control Payment transactions Vendor Master Address screen Vendor Name Search Term Street address, City, Postal code Country Language Telephone, Fax, Data numbers

  23. Address screen Account control Control Customer Tax information Tax juris. code Reference information Person subject to withholding tax Payment transactions Vendor Master

  24. Material Master • The material group field allows similar materials to be managed together. • Material group is used in reporting - e.g., LIS -Logistics Information System and for workflow.

  25. Material Master • Material master data can be related to all organizational levels. General information of a material (description, number, base unit of measure) however has to be related to the highest level of organization - the client .

  26. Material Master - Views • Basic data • Classification • Sales: sales organization data • Sales: general/plant data • Sales text • Purchasing • Purchase order text • Forecasting

  27. Material Master - Views • MRP 1, 2 • Work scheduling • Storage • Warehouse management • Quality management • Accounting • Costing

  28. Material Type • The material type is used to categorize materials. • Example: raw materials, finished goods, trading goods, etc. • The material type defines the material attributes, e.g., valuation, procurement, price control

  29. Material Types

  30. Material Type • The material type also controls number assignment, field selection, and account determination. • Standard material types are used in all industries. The following material types come already designed as a reference.

  31. Material Type - Examples • ROH - raw materials, purchased externally only, no sales view • HAWA - trading goods, always purchased externally, are sold without any change to the material, no manufacturing views exist • FERT- finished goods are produced internally no purchasing view exists

  32. Material Type • Additional material types: • HIBE: Operating Supplies • VERP: Customer returnable packaging • LEER: Empty containers • KMAT: Configurable material • ERSA: Spare parts • DIEN: Services

  33. Material Type • NLAG: Non-stock, non-valuated material • UNBW: Non-valuated, stocked material • FHMI: Production resources/tools • WETT: Competitive products • PROD: Product group • IBAU: Maintenance assembly (Plant Maintenance)

  34. Master Data - Work Center Specific production facility, consisting of one or more of the following - • Equipment (sewing machine) • Operations (assembly line) • People (quality inspection)

  35. Cost Center Groups H1 (CA 1000) Standard Hierarchy H1000 (Company 1000) HQ_ _ Sub Headquarter Group MFG_ _ Sub Manufacturing Group Cost Center Group P_ _10 A_ _10 P_ _20 A_ _20 Cost Centers P_ _30 A_ _30 A_ _40 A_ _50 A_ _60

  36. Cost Center Groups • Logical groupings of cost centers • Facilitates reporting, planning, and allocating costs

  37. Cost Centers • A cost collector or cost bucket • A way to identify where the costs were incurred • A department or responsibility center such as Finance, Accounting, Human Resources • Must be assigned to a cost center group in the standard hierarchy

  38. Cost center Valid from To Name Description Basic data Person in charge Department Cost center type Hierarchy area Business Area Currency Profit center ? ? ? ? Cost Centers

  39. Navigation

  40. Standard Features of Navigation • Logging On and Off • Screen Features • Navigation • Working with Sessions • Entering Data • On-line Help and System Messages • Setting User Defaults

  41. Logon Screen

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