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Making Presentations

Making Presentations. Microsoft PowerPoint. Microsoft PowerPoint is a presentation program by Microsoft. It is part of the Microsoft Office suite, and runs on Microsoft Windows and Apple's Mac OS X operating system. en.wikipedia.org/wiki/ Powerpoint

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Making Presentations

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  1. Making Presentations

  2. Microsoft PowerPoint • Microsoft PowerPoint is a presentation program by Microsoft. It is part of the Microsoft Office suite, and runs on Microsoft Windows and Apple's Mac OS X operating system.en.wikipedia.org/wiki/Powerpoint • Presentation software that allows you to create slides, handouts, notes, and outlines.www.gslis.utexas.edu/~vlibrary/glossary/index.html • A Microsoft product for producing slide shows that can incorporate text, graphics, video, animations, etc. LCD / DLP projectors are known to many people as "PowerPoint projectors."www.dynamx.com/projector-dictionary.html Yuqiu You

  3. Class Discussion:Presentation Don’ts • Too much information and decoration • Speak quietly • Read directly from slides • Things not related to the topic • Different styles/sizes of fonts • Poor eye contact • Lack of knowledge of the topic • Mixing of random transitions • Speakers that go off topics

  4. Good Presentations • Keys: • Preparation • Organization • Visual Aids • Presentation Style

  5. Preparation • Start early • Collect information • Prepare an outline • Identify major ideas • Arrange ideas into logical sequence • Develop structure • Practice presentation

  6. Organization - Outline • Overview • Introduction/Background • Body (in sections if needed) • Conclusions/Summary • Prepare transitions between each part. • Introduce new presenters if changing people.

  7. Visual Aids: Format • Make it BIG • Make it SIMPLE • Make it CLEAR • Make it CONSISTENT

  8. Visual Aids: BIG • Fonts no smaller than 20 pts • Fit font size to room size • Can it be seen from the back? • Increase size of labels and lines in graphics • Avoid the far edges and bottom of the slides • Maintain a margin.

  9. Visual Aids: SIMPLE • One idea per slide • Bullets - not sentences • Avoid overuse of “flying” text or other distractors

  10. Visual Aids: CLEAR • Formatting • Avoid distracting backgrounds • Use Sans Serif fonts • Use high contrast colors • Figures • Include only relevant info • Use high contrast colors

  11. Visual Aids: CONSISTENT • Uniform formatting and capitalization • Consistent slide transitions • Same font size and spacing on all slides • Note: PP automatically changes sizes at times depending on the design chose

  12. Basic Tips to Design PPT: • Slides should be of a consistent design (the Design tab) • Use graphics and pictures when possible • Remove unnecessary information and graphics • Use contrasting background and text colors • Keep the number of font styles used in the presentation to 3 • Keep the fonts consistent throughout the presentation

  13. To Make Better PPT: • Grab the viewer's attention • Clearly communicate your information • Stay in control of your presentations http://www.microsoft.com/atwork/skills/presentations.aspx Yuqiu You

  14. Grab the viewer’s attention: • Select a theme • Use video and audio • Use graphics to emphasize key points • Use animations and transitions wisely Yuqiu You

  15. Grab the viewer’s attention: Yuqiu You

  16. Clearly Communicate Your Information Yuqiu You

  17. Stay in Control of Your Presentation Yuqiu You

  18. Presenting • Be CONFIDENT • Watch the “umms” • Make eye contact • Be FLUENT • Avoid reading the slide • Be PROFESSIONAL • In dress • Mannerisms • Keep to set time • Be CLEAR • Loud • Slow • Face the audience • Animated (if appropriate)

  19. Presenting - KEY PRACTICE!! • At least 5 times for important presentation • Out loud • Find an audience to critique youor video tape your practice session and review it. • Figure out what is misunderstood and why

  20. SummaryGiving Good Presentations • Take the time to prepare. • Have a strong presentation organization • Visual aids should be • Big, Simple, Clear, and Consistent • Presenter should be • Professional, Clear, and Confident. • Always Practice!!

  21. Resources • http://www.cs.cmu.edu/~mihaib/presentation-rules.html • http://www.phcris.org.au/infobytes/howto/pp_presentations.php • http://www.chemistry.mcmaster.ca/~chem4d3/4d3pres.htm • http://www.thinkoutsidetheslide.com/articles/ten_secrets_for_using_powerpoint.htm • Many more can be found in Google

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