Acquiring Excess Property

1. UTILIZATION Acquiring Excess Property Jaime H. Hernandez Area Property Officer Greater SW/Rocky Mountain Region September 1-2, 2009

2. Who Can Acquire Excess Personal Property? • Federal Agencies (and their authorized contractors, cooperatives and project grantees) • The Senate • The House of Representatives • Architect of the Capitol and activities under his/her direction • The DC Government • Mixed-ownership Government corporations as defined in 31 USC 9101 i.e. the US Postal Service FMR 102-36.60

3. Golden Rules Of Acquiring Excess Property… There must be an authorized requirement for the property. You must not acquire excess personal property with the intent to sell or trade for other assets. FMR 102-36.70

4. How Much Do We Pay For Excess Property? $$? • Excess property isFREEto Federal agencies (there are exceptions…) • Acquiring agency is required to pay shipping and transportation costs associated with the acquisition of the property. • When applicable, acquiring agency may have to pay packing, loading, and dismantling costs. Example Systems Furniture FMR 102-36.75

5. Exceptions To Excess Being FREE… • Reimbursement is directed by GSA in accordance with the FMR . • Non-appropriated fund property . . • Appropriated fund property but reimbursement required/authorized by law . • Requesting or holding agency is US Postal Service . • Acquiring property for use by project grantee that is a public agency or a nonprofit organization and tax exempt under 26 USC 501 . • Requesting or holding agency is DC Government . . • Requesting or holding agency is wholly owned or mixed-ownership Government corp. defined in Govt. Corp. Control Act (31 USC 9101-9110) FMR 102-36.75(b)

6. How Much Do We Pay On Reimbursable Transfers? • Normally, the fair market value • For a Project Grantee: • You pay 25% of original A/C to US Treasury • DC Government or Government Corporations pay the Fair Value • 20% of original A/C for new and unused property • Zero percent for all other property FMR 102-36.80

7. GSAXCESS Screening Of Excess PropertyUse the following methods to find out what excess personal property is available… • Visit the web at http://www.gsaxcess.gov to search & select property electronically • Contact or submit want lists to your regional GSA Personal Property Management office • Check any available holding agency websites • Conduct on-site screening at various Federal facilities • Contact your local APO FMR 102-36.90

8. Screener Authorization Requirements To Physically Screen • Federal Employees • Valid Federal ID . • Non-Federal Employees • Proof of Authorization from Sponsoring Federal Agency and Valid Picture ID . • State Agencies for Surplus Property (SASP) • Optional Form 92 Screener’s Identification FMR 102-36.110

9. SCREENING TIME FRAMES Normally 21 calendar days

10. Exceptions to the Normal Screening Timeframes • Furniture receives 14 days of screening • Computers receive 21 days, unless they are offered to Computers for Learning program. Then it is 7 days for CFL and 14 days for excess. • Exchange/Sale property is offered for 2 days

11. However… • GSA may extend or shorten the screening time period due to: • Agency Relocation • Sudden generation of large amounts of property • Lack of Storage • Potential loss or damage to property • Other appropriate circumstances

12. Direct Transfers • Transfers Between Federal Agencies prior to Reporting to GSA • Limited to $10,000 per line item • Acquiring agency does SF 122 • Send Copy to GSA within 10 workdays of transfer FMR 102-36.145 (a)

13. Preapproved Transfer • Transfers between Federal agencies • Acquisition cost exceeds $10,000 per line item • GSA gives verbal approval of transfer in advance • Acquiring agency does SF 122 • Copy of SF 122 sent to GSA within 10 working days FMR 102-36.145(b)

14. Removal Time For Property • Civilian Agency Property • 15 Calendar Days • Defense Reutilization and Marketing Office property • 21 Calendar Days

15. QUESTIONS??? ?