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Skelta-Tafe Case Study

Skelta SharePoint Accelerator has been implemented for automation of NCI's organizational approval processes across all departments. The approval processes vary from department to department and for each document type within a department.On an average, NCI has taken 2 3 days to build, customize and deploy workflows in the production environment.

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Skelta-Tafe Case Study

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  1. sharepoint Accelerator2007 CustomerSnapshot CustomerName NorthCoast InstituteofTAFE Location NSW, Australia Industry Education,GovernmentDepartment NumberofLocations 18 NumberofEmployees 3000+ Website http://www.nci.tafensw.edu.au Product Skelta SharePointAccelerator(Earlierversion ofSharePointAccelerator2007) AbouttheCompany NorthCoastInstitute(NCI)isoneof10instituteswithinTAFENSW,judgedasthebestlargetrainingproviderinthestateofNew SouthWalesin2004and2005..NCIalsoreceivedtheawardofAustralianLargeTrainingProviderfortheyear2004andwas shortlistedinthetopthreeinAustraliaforthisawardagainin2005. TheNorthCoastInstituteconsists of17campuses located betweenthe GreatLakesregion inthe south tothe TweedHeads regionontheQueenslandborder.TheInstitutehasRegisteredTrainingOrganisation(RTO)statusundertheAustralianQuality TrainingFramework(AQTF).ItalsohasISO9001:2000certification.NCI enrollsapproximately40,000students everyyear. ProblemStatement Asamulti-locationorganizationwithover3000employees,NCIwas virtuallyinundatedwithhundredsofpaperforms that requiredapprovalsfrommanagersindifferentlocations. Theapprovalcycleran fromafewdays toweeks. NCIdecidedtoimplementan automateddocumentmanagementandapprovalworkflow solutiontocutprocesscycle time. NCIidentifiedthe following asessentialcriteriaforthe proposedsolution: i. SeamlessintegrationwithSharePointespeciallySharePointCustomLists ii. Abilitytorunthesolutionontheweb iii. Flexibility: Abilitytorapidlychange,enhance,addanddeployworkflowprocesses. Iv. Scalability:AsoneofAustralia'sfastestgrowingtrainingproviders,scalabilitywasessential.

  2. ProductsEvaluated NCIevaluatedUltimus BPM,Captaris,K2.NETand Skelta SharePointAccelerator. KeyDecisionFactors NCIselectedSkelta SharePointAcceleratorasthe automationplatform.Keydecisionfactors were: ! Skelta requiresnoclientinstall tobuild workflows.SinceNCIuseddifferentworkstationsatdifferent locationsandlaptops,eliminationofclientsoftwarewas abigbonus. ! SeamlessintegrationwithNCI'sexisting SharePointenvironment ! Skelta offers superiorcustomlistworkflow integrationforSharePointascomparedtothe otherproductsevaluated. TheImplementation Skelta SharePointAcceleratorhas beenimplementedforautomationofNCI'sorganizationalapprovalprocessesacrossall departments. Theapprovalprocessesvaryfromdepartmenttodepartmentandforeachdocumenttypewithinadepartment. On an average,NCIhas taken2 3days tobuild, customizeanddeploy workflows inthe productionenvironment. Thisincludesscopingrequirementsandtestingfunctionalitiesofthe workflows. Skelta SharePointAcceleratorhas enabledNCItoturn paperforms intoelectronicversionsviaSharePointcustomlistsandthen todesignindividualworkflows foreachformdependingonapprovalprocessrequirements. TheResults Reductioninapprovalprocesscycleisestimatedtobe70%due tousageofelectroniccopiesandeliminationofphysical movementofpaperwork. ! Reductionincostsare expectedtobemorethan40%withsavingsindataprocessingandapprovaltimes, %savingsin purchasingpaper,toner,print usage,andresourcetime. ! Improvementinaverageapprovalprocesscompletiontime isestimatedtobemorethan50%. Thisprocessacceleration drives moreefficiency andpromotesearlierapprovalsbeingreceived. ! Throughcustomizedworkmanagementplans,NCIexpectstosignificantlyreducethe amountoftime that valuable resourcesspendonprintingandcompletingpaperbasedforms. Acorrespondingincreaseinproductivityand substantiallyreducederrorsare addedbenefits. ! ImplementationofSkelta SharePointAcceleratorforautomateddocumentapprovalshas resultedinhigheremployee satisfaction. Employeeresponsetothe new system has beenoverwhelmingwithnumerousrequeststoautomateand designworkflows forotherpaperbasedforms. ! For more information sales@skelta.com INDIA: +91 80 25522996 US: +1 (703) 652-8359 © 2002 - 2007 Skelta Software. All rights reserved. All trademarks are the property of their respective owners.

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